---
# System prepended metadata

title: nf-core/hackathon 2022 october retrospective
tags: [' october-2022', hackathon, ' meeting notes', ' october']

---

---
title: nf-core/hackathon 2022 october retrospective
tags: hackathon, october, october-2022, meeting notes
---



# nf-core/hackathon 2022 october retrospective

## People 

@mashehu, @maxulysse, @jfy133, @ewels, @FranBonath, @ChrisHakk, Marcel, Julia, Rike, Edmund, Abhinav, Gisela

# Agenda

- What worked well
- What didn't work
- Next hackathon?
    - When?
    - Where?

# What worked well

- Quite a lot of people in Gather town, but that included people in-person
- Most interaction happened over Slack, not Gather
- Intro talks / group recaps worked well
- Ability to spontaneously break out to talk about specific was good
- Social
    - Socks
    - Bingo
    - Kahoot quiz
- Having the training event before, to point people towards

# Hackathons Format

- Next time we have 3 options:
    - In person only
    - Hybrid
        - Different platform (Slack + Jitsi / Zoom)
        - Slack + Gather
            - :point_right: It was good, let's keep the same approach
- 2x major events per year
    - Online: Spring
    - Hybrid: Autumn (with Summit)
- Any number of small local events
    - Organised by ambassadors / anyone
- Training before events again, worked really well :+1:
    - Two weeks before next time, not one

# Groups

- More exchange between groups?
    - If we have a bigger space it'll be less of an issue
    - Pipelines + modules together?
    - Split by scientific discipline? (pipelines and modules/subworkflows)
    - Split pipeline group into two: new pipelines and one for existing
        - Rike did this, could ask how well it worked?
- Don't have groups??
    - Difficult to attract people?
    - Call them _**tables**_ instead?
    - Could also have _**topics**_ for specific big projects?
- At least one group leader with hackathon XP
- :point_right: Conclusion
    - Rename groups to tables
    - Basically stick to the current structure
    - Merge pipelines + modules + subworkflows
    - Split into new pipelines / existing

# What didn't work

- Time zones?? (we don't know)
- Stale issue assignments
    - Can we automate this? Stale bot but instead of closing the issue, unassign

# Training

- Not live-stream this time
    - Pre-recorded
    - "Office hours" for questions
        - Slack channel ping saying "start now"
- Multiple languages?
    - Maxime + Laurence: French
    - Gisela + Jose + Júlia: Spanish
    - Marcel + Abhi: Portuguese
    - Chris: English
    - ???: Mandarin
    - Questions??
        - Slack channels?
        - [Slack app translation integrations?](https://nfcore.slack.com/apps/A0ZJS6Z7E-translate)

# Before next hackathon

- Spring cleaning (see [retreat notes](https://hackmd.io/ZWJPKkXoShSEeMUa1q9yIg?view#%E2%9C%85-Spring-Cleaning-Month))

# Next hackathon

- Location
    - Hackathon
        - Gather.town
    - Training
        - Youtube + Slack
- Groups
    - Infrastructure
        - nf-test?
- Dates to avoid:
    - Easter: April 7-10
    - Change of clocks: March 12th (US), March 26th (EU)
    - Natal bioinformatics forum: March 29
    - Teaching semester: start in April?
- Dates
    - Spring cleaning
        - 20-24 Feb
    - Training
        - 6-10 March
    - Hackathon
        - 20-24 March
- Next steps
    - Announce on outreach now for feedback
    - Publish the dates next week

# Autumn hackathon

- Location
    - Bigger (no numbers limit)
    - More small spaces for breakout meetings