---
title: nf-core/outreach team leader meeting
tags: meetings,outreach
date: 2024-05-03
---

present: @mribeirodantas, @ChrisHakk, @FranBonath

## current team members:
### 1. Leads:
- Chris
- Marcel
- Fran

### 2. Members:
- Abhinav
- Edmund
- Yuk Kei
- Geraldine
- Chris Wyatt

# Action points
- connect to members and ask if they want to continue to be part of it
- think of potential members to join -> all team leads
- talk to maintainers about issues users have to get bytesize topics in regular intervals (quarterly) -> @ChrisHakk
- Discuss with Geraldine about the mentorship program, bring it up Monday
- fill in the list of things we do at the bottom

# new meeting to discuss
- the stuff we do + distribution
- new team members
- training docs

# Topics to discuss
- which task do we (want to) have in outreach?
- what are current ongoing projects?
- bytesize
- share this with the ambassadors, it could be an output to give a talk
- hackathon(s)
- less burden on Chris
- large Seqera component, especially for in-person events
- virtual events can be more distributed, especially the live streaming and introductions
- For Boston event, there may be a new Seqera person
- pop-up hackathons?
- what can we offer?
- discuss in team meeting
- change format of the hackathons?
- needs to be discussed with the entire core
- time sensitive, discuss on Monday for outreach meeting, invite core
- training courses
- discussion after Boston to make the training courses from Nextflow (Seqera) and nf-core build on each other instead of duplication
- is nf-core webpage the correct place for training material?
- mentorship program?
- noone to lead this currently
- there may be some money to do it, discussions need to be had what the objectives should be
- could be led by another member of the team, especially if it is nf-core centric
- contribution in the mentorship program counts as an activity for ambassadors
- SIGs ? NOPE, not outreach
- how do we distribute responsibilities?
- Should we have only one outreach lead? Not needed
- Split by topic?
- Chris: (in-person) hackathons
- Fran: bytesize
- Chris/Fran: training
- Marcel: Mentorship / Ambassador programs
- How to engage the rest of the outreach team more?
- How do we distribute tasks
- How to structure meetings + meeting notes
- should the slack channel only be for team members?
- How to (or not to) make use of the Nextflow ambassadors?
- How to separate Nextflow and nf-core, if at all

# List of all things we (should) do:
- hackathon organisation
* Website
* Update site
* Intro
* Registration
* How to hack
* Sites
* Schedule
* Social activities
* Group leaders
* Project board
* YouTube videos
* CoC
* Build schedule
* Write schedule
* Get core review
* Publish
* Socials
* Send tweets + other platforms before event
* E.g, registration open and closing
* Send tweets + other platforms during event
* E.g., look how much fun we have
* Send tweets + other platforms after event
* Thanks to everyone and sponsors
* Groups leaders
* Find/establish volunteer leaders
* Add to site
* Support as required
* Registration form
* Create form
* Send form
* Monitor registrations
* Send email before event
* Answer questions as poc
* Gathertown
* Pay subscription
* Give access
* Build map
* Design sock hunt
* Cancel subscription
* Local sites
* Advertise via socials and website
* Liaise with leaders and potential leaders
* Gift cards
* Get approval for estimated spend
* Make expectations clear to site leaders
* Send cards
* Troubleshoot cards during the event
* Submit receipts!
* Stickers
* Create stickers
* Send stickers
* Awards
* Collect names
* Send awards

- bytesize
- would appreciate help with transcripts
- fall back option for leading the bytesize
- better organisation of contacting prospective speakers

- training
- focus on "beginner beginner" tutorial (template and adding a module)
- have other members of outreach (or ambassadors) give the training
- focus team to outline how to modularize training and where it is placed (nf-core or nextflow or sequera). We don't want double work.

- Mentorship / Ambassadors

- other
- relationships to core facilities / universities etc.
- generate resource that can be used by these entities
- lectures at different length
- training courses
- find possible contacts and find out what they would need