---
# System prepended metadata

title: nf-core/outreach team meeting notes
tags: [' meeting', outreach]

---

---
title: nf-core/outreach team meeting notes
tags: outreach, meeting
date: 2025-08-15
---

# Agenda

- Hackathon planning for Barcelona in October
    - started a version of the Hackathon kit for on-site : https://drive.google.com/drive/folders/14XOgxn1OKlEP1D3edhICk3H86XvhrjcC
    - Who will be in BCN? https://nfcore.slack.com/archives/C072TAN9RDE/p1752647303290799
        - yes:
            - @mribeirodantas 
            - @jmir 
            - @FloWuenne
        - no:
            - @maxulysse
            - @ChrisHakk  
            - @RaqManzano
            - @chriswyatt1
        - maybe:
            - @FranBonath 
    - in-person only 
        - no gather
        - no special help for online ppl, but we won't discourage anyone to work on nf-core stuff during the time.
    - update from sequera organisation
        - do we already have sign ups?
            - advanced training fully booked
            - beginners training nearly fully booked
            - currently 55 ppl signed up for the hackathon (excl seqera ppl) (location can hold 130 ppl)
        - location
            - 
        - catering - yes
        - poster presentation
            - same sign up as for summit
            - organisation by seqera
        - swag
            - stickers and maybe something else, but not currently confirmed
    - website
        - exists, but bare minimum
        - update needed with project signup info @FranBonath 
    - sign up of projects
        - needs a signup process / form @FranBonath 
        - any deadline
            - no, but we should encourage ppl to add them early
        - needs shout outs
            - #announcements for call for projects @mribeirodantas 
        - make channels for all projects
            - required
        - videos from project leads?
            - not required but encouraged
    - Socials
        - sock hunt (with stickers)
            - maybe @ewels still has some stickers, otherwise we will need to order
            - @mribeirodantas will hide them all !!!
        - scavanger hunt?
            - lets try again! 
        - stretching / planking (nf-core/plank)
            - @FloWuenne 
        - Quiz
            - @mashehu?
    - creating Slack channels
        - @maxulysse will create a #hackathon_oct_2025 channel
        - individual project channels when the project is accepted
    - project board
        - @jmir will create a project board
        - @maxulysse to ask the maintainers to add projects to the hackathon and issues to the project board
    - advertising on socials
        - @mribeirodantas 
    - how will we be handling the wrap ups?
        - by project, ppl from the community
        - template is on google drive in the hackathon kit.

- Chris: Applying for a grant
    - for software / infrastructure improvement
    - would need some reviewers
    - https://www.software.ac.uk/programmes/research-software-maintenance-fund
    - deadline : 18th Septmber 

