---
# System prepended metadata

title: hackathon Barcelona 2024 TODO
tags: [meetings, maintainers]

---

 ---
title: hackathon Barcelona 2024 ToDo
tags: meetings,outreach,hackathon
---
### basic info
- **date:** October 28th 2024- October 30th 2024
- **venue:** World Trade Center Barcelona


## ToDo list (nf-core):
- [x] identify topics/groups?
    - Ditch big broad topics, have more smaller and more focussed topics
    - shout outs to people with contributions
    - Open up for suggestions for projects
        - Projects - not Groups
        - Each must have
            - Project name
            - Lead person (can only lead one)
            - Description
            - Goal
            - Category
        - Intial list
            - Regulatory - Alex
            - Metaomics - James FY?
            - module meta updates - Julia?
            - schema - Matthias H?
            - Sarek - Rike
            - References - Jon / Maxime
            - Stats page!!!!! - Edmund / Phil
            - "Pipeline stragglers" (low count specific pipelines)
            - Tube map polishing session - Matthias H (+James ?)
            (- Add bytesize transcripts - Fran)
        - Categories
            - Pipelines / Modules etc? Can decide on the day.
    - set an "official" deadline for submission of team proposals, so we get them up on the webpage.
    - [X] add descriptions of projects to the nf-core event web page 
    - [ ] Wrap up: category "leader" presents
        - [ ] have "Pipeline", etc. as categories
        - [ ] template for group leader to add highlights, including photos! (@maxime)
    - [X] Process
        - Slack form
        - Discussion
        - Approval by outreach group
        - Project lead opens PR
        - [X] TODO: Document this on the hacakthon event page
        - [X] Create slack form (once channel exists)
    - [ ] Update the website with new groups (@Fran / @ewels ) 
- [ ] setup Slack channel
    - [ ] add existing registrations (@Marcel)
    - [ ] make channel for group leads and add them (@Fran)
- [ ] Bingo cards (@Matthias)
- [X] setup [project board](https://github.com/orgs/nf-core/projects/76) (@Fran)
    - [ ] Ask each project lead to populate their column with beginner issues
    - [ ] get them to do it
    - [ ] make an "other" column
- [ ] ask to add tasks to [project board](https://github.com/orgs/nf-core/projects/76) (maintainers team and pipeline maintainers?)
- [X] make a schedule (breaks, daily review)
- [x] who is giving introduction / lead the daily review?
    - Phil
- [X] update summit webpage (done by @ewels )
    - https://summit.nextflow.io/2024/barcelona/hackathon/
- [X] make a decision on using Gathertown / sock hunt
    - no Gathertown sock hunt
    - real life sock hunt with stickers!
        - stick stickers on lamp posts etc. in the vicinity
        - let people know about this BEFORE the hackathon
- [ ] Quiz
    - no kahoot, but mentis
    - Fran to look into mentis
    - Matthias to create Quiz questions
    - will be done on the day, but we all trust Matthias :)
- [X] (social media) advertisement
    - Seqera making a push starting next week
    - Marcel to make a flyer to give to Ambassadors for local distribution
    - official nf-core tweets (Chris)
    - currently >100 signups for the hackathon
- [x] make a guide for first timers?
    - not more needed than we already have
    - Phil wants to clean up the hackathon web-page
- [x] Swag
    - together with the Summit bits, no specific nf-core hackathon swag
- [X] Design new stickers!
    - [x] hackathon and sock stickers
        - Phil will make the sock stickers
        - hackathon sticker design is the same as for Boston
    - [X] Order stickers
        - Phil to order the sock stickers
        - Seqera to order the hackathon stickers
        - Chris to follow up
- [x] check who from outreach/core will be at the hackathon
    - Fran to ask in Slack
        - asked, answers incoming (hopefully)
- [x] check with the Safety team, if they will be on site
    - Fran to check
        - got a response: 
            - Saba is still looking for funding but wants to go and would be happyt o be part of the safety team
            - Cris is going and happy to help
            - Michael I didn't hear back from
        - need to ask Saba and Michael if they want to stay on
        - need to find another person, who?
            - ask for volunteers in slack / maintainers channel fo this event but more so for the future

## ToDo list (Seqera):
- [X] big Social to replace (?) cooking
    - hardrock cafe with band and stuff
    - shared with training group
- [X] get venue
- [X] inform outreach team about
    - [X] progress with sign ups
        - 81 sign ups (24/08/16), max 150 allowed / training 58, hackathon 150-ish (2024-10-18)
    - [X] schedule 
        - tentative schedule: https://summit.nextflow.io/2024/barcelona/agenda/
        - 10 min talk by sponsor (ONT) / still no response from ONT if they wanna do this
    - [x] generate printable / downloadable PDF and add it to the website
    - [X] venue layout and access
        - One multi-strip plug per table
        - round tables, 10 people per table
        - Obvious access from main entrance
        - Instructions emailed ahead of start
- [X] organisation of Nextflow training
    - [X] clarify responsibilities for training
        - 30 people (27 sold tickets 24/08/16)
        - all done by Seqera (Marcel, Chris and Geraldine)
    - [X] clarify scheduling for training (i.e. will trainees join the hackathon eventually?)
        - not going to join the hackathon, only the breaks
