---
title: hackathon Barcelona 2024 ToDo
tags: meetings,outreach,hackathon
---
### basic info
- **date:** October 28th 2024- October 30th 2024
- **venue:** World Trade Center Barcelona

## ToDo list (nf-core):
- [x] identify topics/groups?
- Ditch big broad topics, have more smaller and more focussed topics
- shout outs to people with contributions
- Open up for suggestions for projects
- Projects - not Groups
- Each must have
- Project name
- Lead person (can only lead one)
- Description
- Goal
- Category
- Intial list
- Regulatory - Alex
- Metaomics - James FY?
- module meta updates - Julia?
- schema - Matthias H?
- Sarek - Rike
- References - Jon / Maxime
- Stats page!!!!! - Edmund / Phil
- "Pipeline stragglers" (low count specific pipelines)
- Tube map polishing session - Matthias H (+James ?)
(- Add bytesize transcripts - Fran)
- Categories
- Pipelines / Modules etc? Can decide on the day.
- set an "official" deadline for submission of team proposals, so we get them up on the webpage.
- [X] add descriptions of projects to the nf-core event web page
- [ ] Wrap up: category "leader" presents
- [ ] have "Pipeline", etc. as categories
- [ ] template for group leader to add highlights, including photos! (@maxime)
- [X] Process
- Slack form
- Discussion
- Approval by outreach group
- Project lead opens PR
- [X] TODO: Document this on the hacakthon event page
- [X] Create slack form (once channel exists)
- [ ] Update the website with new groups (@Fran / @ewels )
- [ ] setup Slack channel
- [ ] add existing registrations (@Marcel)
- [ ] make channel for group leads and add them (@Fran)
- [ ] Bingo cards (@Matthias)
- [X] setup [project board](https://github.com/orgs/nf-core/projects/76) (@Fran)
- [ ] Ask each project lead to populate their column with beginner issues
- [ ] get them to do it
- [ ] make an "other" column
- [ ] ask to add tasks to [project board](https://github.com/orgs/nf-core/projects/76) (maintainers team and pipeline maintainers?)
- [X] make a schedule (breaks, daily review)
- [x] who is giving introduction / lead the daily review?
- Phil
- [X] update summit webpage (done by @ewels )
- https://summit.nextflow.io/2024/barcelona/hackathon/
- [X] make a decision on using Gathertown / sock hunt
- no Gathertown sock hunt
- real life sock hunt with stickers!
- stick stickers on lamp posts etc. in the vicinity
- let people know about this BEFORE the hackathon
- [ ] Quiz
- no kahoot, but mentis
- Fran to look into mentis
- Matthias to create Quiz questions
- will be done on the day, but we all trust Matthias :)
- [X] (social media) advertisement
- Seqera making a push starting next week
- Marcel to make a flyer to give to Ambassadors for local distribution
- official nf-core tweets (Chris)
- currently >100 signups for the hackathon
- [x] make a guide for first timers?
- not more needed than we already have
- Phil wants to clean up the hackathon web-page
- [x] Swag
- together with the Summit bits, no specific nf-core hackathon swag
- [X] Design new stickers!
- [x] hackathon and sock stickers
- Phil will make the sock stickers
- hackathon sticker design is the same as for Boston
- [X] Order stickers
- Phil to order the sock stickers
- Seqera to order the hackathon stickers
- Chris to follow up
- [x] check who from outreach/core will be at the hackathon
- Fran to ask in Slack
- asked, answers incoming (hopefully)
- [x] check with the Safety team, if they will be on site
- Fran to check
- got a response:
- Saba is still looking for funding but wants to go and would be happyt o be part of the safety team
- Cris is going and happy to help
- Michael I didn't hear back from
- need to ask Saba and Michael if they want to stay on
- need to find another person, who?
- ask for volunteers in slack / maintainers channel fo this event but more so for the future

## ToDo list (Seqera):
- [X] big Social to replace (?) cooking
- hardrock cafe with band and stuff
- shared with training group
- [X] get venue
- [X] inform outreach team about
- [X] progress with sign ups
- 81 sign ups (24/08/16), max 150 allowed / training 58, hackathon 150-ish (2024-10-18)
- [X] schedule
- tentative schedule: https://summit.nextflow.io/2024/barcelona/agenda/
- 10 min talk by sponsor (ONT) / still no response from ONT if they wanna do this
- [x] generate printable / downloadable PDF and add it to the website
- [X] venue layout and access
- One multi-strip plug per table
- round tables, 10 people per table
- Obvious access from main entrance
- Instructions emailed ahead of start
- [X] organisation of Nextflow training
- [X] clarify responsibilities for training
- 30 people (27 sold tickets 24/08/16)
- all done by Seqera (Marcel, Chris and Geraldine)
- [X] clarify scheduling for training (i.e. will trainees join the hackathon eventually?)
- not going to join the hackathon, only the breaks