Print Form 1099 and 1096 in QuickBooks Desktop: Step-by-Step Guide

# Print Form 1099 and 1096 in QuickBooks Desktop: Step-by-Step Guide Printing Form 1099 and 1096 is a crucial part of tax filing for businesses that work with contractors and vendors. QuickBooks Desktop makes this process manageable, but it’s essential to follow the correct steps to avoid errors and ensure compliance with IRS regulations. In this guide, we’ll walk you through how to <a href="https://www.quickbooksupportnet.com/procedure-to-print-form-1099-and-1096-in-quickbooks-desktop/">print Form 1099 and 1096 in QuickBooks Desktop</a>, the overall QuickBooks process, and best practices to simplify your tax season. Need help printing Form 1099 and 1096 in QuickBooks Desktop? This comprehensive guide explains each step of the process, including setup, printing, and troubleshooting. For expert assistance, call +1-866-500-0076. <h2 data-start="1447" data-end="1485">Understanding Forms 1099 and 1096</h2> Before jumping into the printing process, it’s important to understand what these forms represent: <ul data-start="1589" data-end="1856"> <li data-start="1589" data-end="1730"> Form 1099-NEC or 1099-MISC: Used to report payments made to non-employees, such as independent contractors, freelancers, and vendors. </li> <li data-start="1731" data-end="1856"> Form 1096: A summary transmittal form that accompanies your 1099s when you file them with the IRS (for paper filing). </li> </ul> QuickBooks Desktop provides an easy-to-use platform to manage and print both these forms accurately, saving you valuable time during tax season. <h2 data-start="2011" data-end="2061">Setting Up 1099 Vendors in QuickBooks Desktop</h2> Before printing the forms, ensure your vendors are properly set up to receive 1099s. Follow these steps: <ol data-start="2171" data-end="2665"> <li data-start="2171" data-end="2204"> Open QuickBooks Desktop. </li> <li data-start="2205" data-end="2258"> Navigate to Edit > Preferences > Tax: 1099s. </li> <li data-start="2259" data-end="2302"> Go to the Company Preferences tab. </li> <li data-start="2303" data-end="2365"> Check the box that says Yes, prepare 1099-MISC forms. </li> <li data-start="2366" data-end="2451"> Assign vendors as eligible for 1099 by going to Vendor Center > Vendor List. </li> <li data-start="2452" data-end="2531"> Right-click on each vendor you want to include and select Edit Vendor. </li> <li data-start="2532" data-end="2623"> Click the Tax Settings tab and check the box labeled Vendor eligible for 1099. </li> <li data-start="2624" data-end="2665"> Enter their Tax ID (TIN or SSN). </li> </ol> This setup ensures QuickBooks can accurately track payments made to 1099 vendors and generate correct forms. If you encounter issues during this setup, call +1-866-500-0076 to connect with certified QuickBooks Desktop experts who can guide you step-by-step. <h2 data-start="2940" data-end="3015">Step-by-Step Process to Print Form 1099 and 1096 in QuickBooks Desktop</h2> Once your vendors are correctly categorized, follow this process to print your 1099 and 1096 forms. <h4 data-start="3120" data-end="3173">Step 1: Prepare 1099s in QuickBooks Desktop</h4> <ul data-start="3174" data-end="3491"> <li data-start="3174" data-end="3206"> Open QuickBooks Desktop. </li> <li data-start="3207" data-end="3264"> Go to Vendors > Print/E-file 1099s > 1099 Wizard. </li> <li data-start="3265" data-end="3292"> Select Get Started. </li> <li data-start="3293" data-end="3343"> Verify company information and click Next. </li> <li data-start="3344" data-end="3443"> Review and map vendor payments to 1099 boxes (for example, Box 1 for Nonemployee Compensation). </li> <li data-start="3444" data-end="3491"> Confirm vendor details and payment amounts. </li> </ul> <h4 data-start="3493" data-end="3538">Step 2: Choose Vendors for Printing</h4> QuickBooks will display a list of vendors eligible for 1099. Review carefully and ensure all relevant vendors are selected. <h4 data-start="3666" data-end="3710">Step 3: Load Pre-Printed IRS Forms</h4> <ul data-start="3711" data-end="3870"> <li data-start="3711" data-end="3802"> Use pre-printed 1099-NEC/MISC and 1096 forms that meet IRS formatting requirements. </li> <li data-start="3803" data-end="3870"> Load them into your printer (ensure alignment before printing). </li> </ul> <h4 data-start="3872" data-end="3906">Step 4: Print 1099 Forms</h4> <ul data-start="3907" data-end="4082"> <li data-start="3907" data-end="3950"> From the wizard, click Print 1099s. </li> <li data-start="3951" data-end="4017"> Select the printer and test alignment with a blank page first. </li> <li data-start="4018" data-end="4082"> Once verified, print the actual 1099 forms for distribution. </li> </ul> <h4 data-start="4084" data-end="4117">Step 5: Print 1096 Form</h4> After 1099s are printed: <ul data-start="4145" data-end="4298"> <li data-start="4145" data-end="4171"> Choose Print 1096. </li> <li data-start="4172" data-end="4244"> Verify your company’s details and total number of 1099s being filed. </li> <li data-start="4245" data-end="4298"> Print the 1096 form on the official IRS red form. </li> </ul> This completes the Print Form 1099 and 1096 in QuickBooks on your desktop process. If your printer misaligns or you face data mapping errors, expert help is available at +1-866-500-0076 for immediate QuickBooks Desktop assistance. Read This Blog: <a href="https://www.quickbooksupportnet.com/quickbooks-error-80070057/">QuickBooks Error 80070057</a> <h3 data-start="4550" data-end="4603">Printing Form 1099 and 1096 in QuickBooks Online</h3> For users working in the cloud, the process to Print Form 1099 and 1096 in QuickBooks Online is slightly different but equally simple: <ol data-start="4747" data-end="5020"> <li data-start="4747" data-end="4784"> Log in to QuickBooks Online. </li> <li data-start="4785" data-end="4819"> Go to Expenses > Vendors. </li> <li data-start="4820" data-end="4850"> Select Prepare 1099s. </li> <li data-start="4851" data-end="4899"> Review your company and vendor information. </li> <li data-start="4900" data-end="4955"> Follow the on-screen instructions to map accounts. </li> <li data-start="4956" data-end="5020"> Print your 1099 and 1096 forms once the review is complete. </li> </ol> QuickBooks Online provides an option to e-file directly with the IRS, reducing paperwork and speeding up compliance. <h3 data-start="5151" data-end="5204">Troubleshooting Common 1099/1096 Printing Issues</h3> While QuickBooks makes the filing process efficient, you might face some technical difficulties. Here are quick fixes: <ul data-start="5328" data-end="5732"> <li data-start="5328" data-end="5440"> Incorrect Form Alignment: Adjust the printer settings and print a sample before printing official forms. </li> <li data-start="5441" data-end="5532"> Missing Vendor Data: Verify vendor setup and make sure 1099 eligibility is checked. </li> <li data-start="5533" data-end="5636"> Blank 1099 Forms: Reinstall printer drivers or update QuickBooks Desktop to the latest release. </li> <li data-start="5637" data-end="5732"> Mapping Errors: Ensure the correct expense accounts are linked to the right 1099 boxes. </li> </ul> If errors persist, call +1-866-500-0076 for personalized support from certified QuickBooks professionals. <h3 data-start="5852" data-end="5897">Best Practices for Filing and Compliance</h3> To avoid penalties and ensure smooth tax filing: <ul data-start="5951" data-end="6292"> <li data-start="5951" data-end="6001"> Always verify vendor TINs before printing. </li> <li data-start="6002" data-end="6053"> Print forms on official IRS-approved paper. </li> <li data-start="6054" data-end="6120"> Submit forms before the IRS deadline (usually January 31). </li> <li data-start="6121" data-end="6201"> Keep digital and physical copies of your forms for at least three years. </li> <li data-start="6202" data-end="6292"> Regularly update QuickBooks Desktop to ensure compatibility with IRS form updates. </li> </ul> These steps keep your accounting compliant and audit-ready at all times. <h3 data-start="6375" data-end="6438">Why QuickBooks Desktop Is Ideal for 1099 and 1096 Printing</h3> QuickBooks Desktop offers several advantages when preparing and printing tax forms: <ul data-start="6527" data-end="6728"> <li data-start="6527" data-end="6577"> Automated calculations of vendor payments. </li> <li data-start="6578" data-end="6636"> Seamless integration with vendor and account data. </li> <li data-start="6637" data-end="6678"> Error-free mapping to 1099 boxes. </li> <li data-start="6679" data-end="6728"> Supports both e-filing and manual filing. </li> </ul> Whether you use the Print Form 1099 and 1096 in QuickBooks on your desktop or QuickBooks Online version, both tools are built to streamline tax compliance efficiently. <h3 data-start="6910" data-end="6925">Conclusion</h3> Preparing and filing 1099 and 1096 forms doesn’t have to be stressful. QuickBooks Desktop provides all the tools necessary to make the process quick, accurate, and compliant with IRS standards. By following this step-by-step guide, you can confidently Print Form 1099 and 1096 in QuickBooks Desktop and ensure your business remains tax-ready. If you ever encounter issues or require professional help, you can always reach out to QuickBooks experts at +1-866-500-0076. Their certified support team is available to guide you through every step, from setup to form submission. Read More: <a href="http://hackmd.io/@nataliamartin1990/B1p5sDsTxe">W-2 Forms in QuickBooks: The Complete 2025 Filing Guide</a>