# Hackfest 2024 Task Sheet

## Onboarding

- [x] RE Bus letter, Saturday (**Satwik**) also evening bus confirmation
- [ ] Resgitsration Desk Permission (**Nandan**)
- [ ] ID To be ordered (**Prathama**)
- [ ] Bottle To be ordered (**Prathama**)
- [ ] Badge To be ordered (**Prathama**)
- [ ] Guidelines, schedule and map (Design and Print) (**Sinchana and Nihal**)
- [ ] Arranging goodies and ID teamwise (**Sinchana and Anindhya**) (Join with Paper tapes)
- [ ] Bag ordering (**Nandan**)
- [x] Stickers design to be done (**Nihal**)
- [ ] Stickers order (**Prathama**)
- [x] Block volunteers for Vijayabank dorm

## Freshen up
- [ ] Hackathon Arena to be displayed on profile page
- [x] Vijaya bank dorm permissions sort out (**Prathama**)
- [ ] Vijaya bank Wednesday cleaning reminder (**Prathama**)
- [ ] Thursday key collect (**Prathama**)
- [ ] Send everyone to Sambhram after freshen up (If before 12, at or after 12 send to Sadanandan)
- [ ] ~~Luggage Room Ramanujan before lunch? (**Padmashree**)~~
- [ ] ~~Shift luggage to SMV after snacks~~
- [ ] **Reminder for room, venue and labs keys reminder** (**Prathama**)

## Food & Hygiene

- [ ] Order food, UL Cafe system (**Swasthik**)
- [ ] Take permission for all transport permissions on Wednesday (**Prathama**)
- [ ] Volunteers will serve food
- [ ] Medical assistance

## Formal function

- [ ] MC scripting (**Shaivi and Apeksha**)
- [ ] Order flowers
- [ ] Drone and Lab videos (**SMC**)
- [ ] Lamp permission (**Nandan**)
- [x] Chief guest confirmation (**Nihar Shaji**)
- [ ] Hackfest on placement displays
- [x] Tech talk confirmation inaugural (**Nihar Shaji**)

## Banners, Momentos and Cheques and Decor

- [ ] Temple banner and Arc
- [x] Sambhram banner to be ordered (**Satwik**)
- [x] Participation certificate order
- [x] Momentos order (**Prathama**)
- [x] Decor
- [x] Cheque order (**Satwik**)
- [ ] Formal banner infront of placement
- [ ] Photo booth + SAC decor
- [x] SAC opposite banner
- [ ] SMV Hackfest big letters
- [ ] Rangoli
- [x] SMV Dropdown banner
- [x] Rollup stand
- [ ] Sign boards for all rooms, printing and sticking (**Nihal**)
- [ ] Order extra blank certificates

## Volunteers
- [ ] Two volunteers per lab
- [x] Classes to be cleared for bedrooms
- [x] Ordering and shifting beds (**Nandan**)

## Judges and Mentors

- [x] Arannging Menotrs (**Nagaraj**)
- [x] Judge confirmation (**Nihar Shaji**)
- [x] Tech talk confirmation (**Nihar Shaji**)
- [ ] Judge management (**Krithi**)
- [ ] Ferrero rocher boxes for judges 300rs ka

## Stalls and games
- [x] Remind ovenfresh for stock on Monday
- [ ] Bring stuff from ovenfresh
- [ ] Getting games stuff (**Padmashree**) evening
- [ ] Games installation (**Nandan**)
- [ ] Mini games (**SMC**)
- [ ] 12 Amazon vouchers of 500 each

## Last day

- [ ] Sambhram guy should come on sunday (**Prathama**)
- [ ] Fixing up all the classrooms when all participants leave for Sambhram (Should start morning itself) (**Nandan**)
- [ ] Stalls cleared and leftovers in NAIN
- [ ] Clear games (**Padmashree**)