---
# System prepended metadata

title: 'OLS-4 Meeting Minutes Template: Sebastián Ayala + Julien Colomb + Alexander Martínez'
tags: [OLS]

---

OLS-4 Meeting Minutes Template: Sebastián Ayala + Julien Colomb + Alexander Martínez
===

###### tags:  `OLS` 
<!--
==This is a Template only. Please copy the text provided here to create a shared document for your mentee-mentor meeting. For example, you can use a shared Google document, HackMD, or any other online documentation tool/services. Use the weekly format as guides and make update it to fit your meeting or project requirements.
Please contact the Open Life Science team for any help: [team@openlifesci.org](mailto:team@openlifesci.org)==
-->

:::info
- **Call time**: Wednesday 14:00 GMT-5/21:00 GMT GMT+2
- **Project name**: BioinfoStarterPack - An open educational resource for Bioinformatics enthusiasts written in Spanish 
- **Project lead(s)**: Sebastián Ayala
- **Mentor(s)**: Julien Colomb, Alexander Martínez
- **Call joining link**: https://meet.google.com/sow-koac-atx
:::

**Table of content**

[TOC]

## Week 0

- Please read the email sent by OLS organisers to you
- Create a [GitHub account](https://github.com/) if you don't have one already - you will need that to login to HackMD and edit this document
- Get started with HackMD using this short guide: https://hackmd.io/@openlifesci/OLS-HackMD-guide

**Preferred time and days provided by the project lead(s)** 
- We have the following information from the project leads (you can make changes as needed so that your mentor can identify the most suitable time for your intro call with them):

### Homework before meeting your mentor

**Project Lead (mentee) will:**

1. Take a Self-Assessment [SURVEY](https://docs.google.com/document/d/1wJWvgHxAsQkf_kuM7AKXPr3lxw-_Yr5JUge73d5Zpq4/edit?usp=sharing) and share the outcome with their mentors during the call.
   - [Results of the survey](https://docs.google.com/document/d/1HIy1X5neEnJtfK8PIwH3lE87-HMJgxTj7-NraU0o9JI/edit?usp=sharing)
2. Based on the insights gained from the survey, set 1-2 personal open science goals for yourself in OLS (it doesn't have to be about your project).
   - Improving my abilities to communicate the open projects I am involved in. 
   - Understanding how to manage the maintenance of my open projects to guarantee their sustainability over time.
   - Learning about the open licenses and when it is proper to use each of them. 
   - Creating networks of collaborations that support my open projects. 
   
3. State how their mentors can best support them in OLS (providing accountability, connect them with right people, share useful resources, specific skill they can help them gain either directly or with the help of OLS experts)

   - I hope that mentors can help me to conclude this project by providing me advice related to good practices in open science. Also, it would be nice to receive feedback and suggestions for possible changes to improve the project.

## Week 1

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez

**Attendees**
- Sebastián Ayala
- Julien
- Alexander

### Agenda and Notes for Week-1

- Introductions - get to know each other
  - Julien, swiss, work in Germany, PhD in biology, now work in data management. Used to be in the steering committe of the open science MOOC.
  - Alexander, Colombia - Masters student in computer science with a project for improve science reproducibility, Working in LA-CoNGA physics (as a case study). Just graduated from OLS-3 and first time as a mentor.
  - Sebastián, Ecuador - Biotechnology engineer, Research assistant at the Applied Signal Processing and Machine Learning Research Group, Universidad San Francisco de Quito
- Mentees, tell your mentor about yourself
  - Sebastián: 
  - https://github.com/RSG-Ecuador/unix.bioinfo.rsgecuador
  - https://rsg-ecuador.github.io/unix.bioinfo.rsgecuador/content/Curso_avanzado/03_Git_GitHub/1_Git.html
- Set your overall goals for your project
  - Create an open educational resource that introduces important concepts for aspiring Bioinformaticians, written in Spanish. 
- Where do you want your project to be by the end of the program (in 15 weeks)? Possible areas to think about:

  - Community: Contributors / Maintainers / Members 
  - Product (Launch / MVP / Feature): 
  - Resources / Sustainability (Governance / Funding / Gifts)

    The main achievement of this project by the end of the OLS-4 would be the release of the open educational resource with the proper licenses and content following the open science paradigm.

- Mentees, discuss your notes from your homework

**Meeting logistics & Reminders**

- Does this time every 2 weeks work for everyone? **yes**
- Full cohort call next week (see Syllabus for details: https://openlifesci.org/ols-4)

**Assignments after this call**

- Draft a brief **vision statement** using your personal and project goals. Please [use this document as guide for this assignment](https://docs.google.com/document/d/1rkWI7F-XBYjEeyRHNyGNaG7Qth6T_tNvlzXMEjpp4nk/edit).
- You might address:
  - The problem you’re trying to solve.
  - How you think openness and open leadership will help solve it.
  - How meeting your personal goals will help you and help solve the problem.
  - How meeting your cultural goals for your community, organization, or project will help solve the problem.
  - Add your vision statement to your repo by uploading it or copy and pasting it into your README document.
  - Anything else?
 
*Follow this [chapter from the Open Leadership Training Series (OLTS)](https://mozilla.github.io/open-leadership-training-series/articles/introduction-to-open-leadership/stating-your-project-vision/) to create your vision statement.*

## Week 3

- Agenda: https://openlifesci.org/ols-4/schedule/#week-03

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez

**Attendees**
- Sebastián Ayala
- Julien
- Alexander


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-04

**Links to your assignments to share with your mentor**

[Vision statement](https://docs.google.com/document/d/1KrzTTfs9q6fOMYdBrfpVPYR0MbuLTa5wXs96ZTdHbnE/edit#)

[GitHub issue](https://github.com/open-life-science/ols-4/issues/5)

[Compare and contrast assignment](https://docs.google.com/document/d/1EApDZiTMTKxxQT6fyz5d0ySOVBZQpLq2UQcOHXYZ_L4/edit#)

[Open Canvas](https://docs.google.com/presentation/d/1NSLRdyUSb57GzPEQgYUNf6mbOlgH8nfjE3g_PCDwO0s/edit#slide=id.p)

**Compare and contrast assignment:**

- Open an issue on ols-4 repo where you will be able to track you progress in this cohort: https://github.com/open-life-science/ols-4
- Complete the compare and contrast assignment about current and desired community interactions and value exchanges.
- Start working on your Open Canvas ([instructions](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/develop-an-open-project-strategy-with-open-canvas/), canvas)
- Reflection exercise on your role as a mentee and a project leader in ols-4

### Agenda and Notes

- Establish a check-in ritual and try it. (2-3 minutes)
(Examples: weather check (my project feels like a blustery wind right now), .gif share, video share)
    -  [Alexander] for biology in the project, I propose *Animal check*
    
- Establish a culture of gratitude ritual (if you have not already). (2-3 minutes)
(Examples: recognitions (recognize colleagues), sparkling moments (recognize community members), shout-outs)
    -  [Alexander] I recognize Julien's commitment to be at the meeting at almost sleeping time :sleeping_accommodation: 

- Review your goals and any progress you’ve made towards them. Any challenges to mention? (5 minutes)
    - (your notes)

- Review your assignments from last week, reflect on where in your project are they applicable. (10 minutes)
    - Comments about *Communicating Your Vision* doc
        - (Notes here)
    - Comments about Open Canvas
        - Think more about what the project need, contributors, time, money, reviewers, translators, IT resources...
        - Take a look at the state of the content and if it's necesary to create more specific content (Biofinformatics)
        - Explore communities, institutions, groups, people that can contribute to the project in any way (time, money, **advise**...)
        - Are there existing communities one could target? 
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    - All fine until here :smirk_cat: 

- Discuss if your mentor should help identify experts to invite to one of the future mentor meetings (2-3 minutes).
    - Use these question to brainstorm this section: Do we need an expert at any stage? Which week they might likely be useful? Which area do we need expert advice?
    - Pending for the next meeting :timer_clock: 
 
- Anything else:
    - Links shared during the session
        - [Julien] resource about a similar project https://software-carpentry.org/lessons/index.html
        - [Sebastián] The turing way https://the-turing-way.netlify.app
### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-04

**Assignments before the next cohort call**

1. Share the image/link on your GitHub issue
2. Look up at least two other projects in the issues and comment on their issues with feedback on their vision statement.
3. [Start your Roadmap](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/start-your-project-roadmap/) and comment on your issue with your draft Roadmap.
4. Review notes from last cohort call to see if there was something else that was mentioned as homework or assignment


## Week 5

- Agenda: https://openlifesci.org/ols-4/schedule/#week-05

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez

**Attendees**
- Sebastián Ayala
- Alexander

Julien couldn't make it to the meeting, he was on a crazy train :smile: :train: 

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-04

**Links to your assignments to share with your mentor**

[Roadmap](https://github.com/RSG-Ecuador/HerrComp4Bioinfo/projects/1)

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  [Sebastián] 

- Gratitude ritual. (2-3 minutes)
    -  [name=Alexander Martínez Méndez] 

- Comments about the cohort call
    - [Sebastián] The cohort call was full of information for the project, a lot of interesting things that I did not know. Licenses and how to prepare the project for contributions the most relevant points 

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    - I worked on readme, license and contributing files.
    - Most of my work this week was focused on understand better the problem, target audience, similar resources, and other related activities.
    - Review of the content already generated. Tools for bioinformatics
    - Renaming for the main product of the project HerrComp4Bioinfo
    - Limit the contents to computational tools for bioinformatics
    - Review of the carpentries resources
    - Authorship recognition through DOI's
 
- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  Tutorials for the first version are ready :heavy_check_mark: 
    -  License, DOI and contributing guides for the project
    -  Automation for the book 
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  Repository under re-construction

- Any expert to invite to the future mentor meetings (2-3 minutes).
    - (Discuss if your mentor should help identify experts to invite to one of the future 
    - Topics of interest
        - How to build open communities
        - Licenses
    - Define invited experts in the next meeting
 
- Anything else:
    -  Take a look at the turing way traductions
    -  [Github CI/CD](https://resources.github.com/ci-cd/) and netlify for automation 
    -  Alternative to zenodo: https://figshare.com/
    -  https://untools.co/eisenhower-matrix

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-06

**Assignments before the next cohort call**
- https://openlifesci.org/ols-4/schedule/#week-04


## Week 7

- Agenda: https://openlifesci.org/ols-4/schedule/#week-07

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez

**Attendees**
- Sebastián Ayala
- Alexander


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-06

**Links to your assignments to share with your mentor**

[Readme](https://github.com/RSG-Ecuador/HerrComp4Bioinfo/blob/main/README.md)
[License](https://github.com/RSG-Ecuador/HerrComp4Bioinfo/blob/main/LICENSE.md)
[Contribution guide](https://github.com/RSG-Ecuador/HerrComp4Bioinfo/blob/main/CONTRIBUTING.md)
[Code of conduct](https://github.com/RSG-Ecuador/HerrComp4Bioinfo/blob/main/CODE_OF_CONDUCT.md)

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  Nice docs for README, CONTRIBUTING, LICENSE & CODE OF CONDUCT

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  [Sebastian] ???
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    - Explain more information about different ways to contribute with the project in the CONTRIBUTING.md file. 
    - Add the pluggin [all-contributors](https://github.com/all-contributors) to the project.
    - [Alex] Put some emojis in the README :wink: https://github.com/ikatyang/emoji-cheat-sheet or https://emojipedia.org/  

- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  Laura Acion (Arg)
    -  

- Anything else:
    -  We talked about open licenses, open data, Zenodo, and other topics around it. 

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-08

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-4/schedule/#week-06

## Week 9 (10) expert meeting

- Agenda: https://openlifesci.org/ols-4/schedule/#week-09
- Link: https://meet.google.com/sow-koac-atx

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez
- Laura Ación

**Attendees**
- Sebastián Ayala
- Alexander Martínez
- 
- 

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-08

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)
- Brief description of the HerrComp4Bioinfo project
    -  (your notes)
- Community driven projects (Carpentries/The Touring Way)
    - (your notes)
- Educational resources taught in Spanish (MetaDocencia)
    - (your notes)
- How to invite people to collaborate with a project and create a community?
    - (your notes)
- Long-term maintenance of an open-source project.
    - (your notes)
- Anything else:
    -  **Meeting postponed due to lack of quorum :)**
    -  We had a short conversation on the topics of the cohort calls and the status of the project


### After this call

-  Alexander will not be able to be for the next meeting. Sebastián will speak with Julien to confirm his attendance
-  Alexander will speak with Laura to reschedule the conversation

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-10 

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-4/schedule/#week-08


## Week 11

- Agenda: https://openlifesci.org/ols-4/schedule/#week-11

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Laura Ación

**Attendees**
- Sebastián Ayala
- Laura Ación


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-10

**Links to your assignments to share with your mentor**

GitHub repo: https://github.com/RSG-Ecuador/HerrComp4Bioinfo/tree/source
Gitpage: https://rsg-ecuador.github.io/HerrComp4Bioinfo/

### Agenda and Notes
- External board members: international people that can help to spread the project.
- It is important to connect with the proper contacts, which can be done by networking (local - Latam and international).
- Show the work mae in the project by social media and other ways.
- Add an english version of the project because most of the funding comes from instituation from USA and Europe - "Act locally thinking globally".
- Think abouth infrastructure, gobernance, and other similar aspects fo the project. 
- Build a community of collaborators, try to avoid working alone.
- Book about teacheinh tech: https://teachtogether.tech/
- Funding opportunities: 
    - https://blog.codeforscience.org/digital-infrastructure-incubator-is-live/
    - https://eventfund.codeforscience.org/request-for-proposals/
- Laura's slides of MetaDocencia: https://docs.google.com/presentation/d/13gQrRKTZLIURzaoCTLjJjIEm-3tiu0N--x2ZqlX4eqk/edit#slide=id.gfb09090a75_0_275

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-12

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-4/schedule/#week-10


## Week 13

- Agenda: https://openlifesci.org/ols-4/schedule/#week-13

**Roll call**

- Sebastián Ayala
- Julien Colomb
- Alexander Martínez

**Attendees**
- Sebastián Ayala
- Alexander Martínez 

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-12

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  First release
        -  Try to use only 5 slides
        -  Include OLS contributions to the project
        -  Summarize
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  All good
 
- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  Batool (Alex in charge)

- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-14

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-4/schedule/#week-12
- Review presentation

** Links**
- https://blog.codeforscience.org/launching-the-2022-event-fund-request-for-proposals
- https://twitter.com/codeforsociety/status/1465364943268577283
- https://theturingway.slack.com/
- https://docs.github.com/en/repositories/managing-your-repositorys-settings-and-features/customizing-your-repository/about-citation-files


## Week 15: Final ols-4 mentor-mentee call

- Agenda: https://openlifesci.org/ols-4/schedule/#week-15

**Roll call**

- 
- 


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-4/schedule/#week-14

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)
 
- Final wrap up, reflections and gratitude exchange!
    -  (your notes)

### After this call

**Next week: Cohort call**

Final Graduation!

- Shedule, time and agenda: https://openlifesci.org/ols-4/schedule/#week-16

**Assignments before the next cohort call**
