---
# System prepended metadata

title: Sync meeting on deliverables (2023-11-29)

---

# Sync meeting on deliverables (2023-12-08)

present: Neja, Kenneth, Alan, ...

- notes of previous meeting below, should be added in MultiXscale OneDrive
    - `> Project Management Material > Minutes > Deliverable Sync Meeting`

## Timeline goals

- complete draft ready by Fri 24 Nov (ready for review by others)
- feedback by Alan representing SC by Fri 1 Dec
    - input for finalizing deliverables
- camera-ready by Thu 7 Dec, goes to SC
- final OK by SC by Tue 12 Dec
- ready to submit by Neja by Fri 15 Dec
- hard deadline 31 Dec for submitting
    
## Status overview of deliverables due M12

###  D1.1 Report on shared software stack prototype [RUG, Bob/Pedro]

- status: 90% done
    - being revised by Pedro/Bob after detailed feedback by Caspar


### D1.2 Plan for the design of a portable test suite [SURF, Caspar]

- status: 90% done
    - Kenneth needs to put review comments, will version the document and implement the changes directly. Should be done by Monday

### D2.2 Exascale pathways for performance portable electrostatics solvers [FZJ,
Godehard]

- status: Outline is there
    - Plan to write this weekend + Monday

### D5.1 Community contribution policy and GitHub App [UiB, Thomas]

- status: 95% done (6 pages)
     - complete draft by Thomas
     - detailed review & feedback by Kenneth
     - revised by Thomas after feedback by Kenneth
     - Thomas had an idea to mention CI/CD
     - Matej's suggestion on CUDA

- **Zenodo link for releases?**
- review by Matej?

### D5.2 Support portal [UGent, Lara/Kenneth]

- status: ~75% done (16 pages, incl. 5 figures)
    - still under review/revision by Kenneth (50% done)
    - review done by Thomas, who thinks some important changes are still necessary
    - handful of small tweaks still needed
    - Should be ready by Wednesday morning, no issue expected

### D6.1 – Guidelines for Community Outreach, Education, and Training [UB, Alan]

- status: One section completed, other sections will probably be smaller
    - Will work on it on the plane on 13/08

### D8.4 – Risk management Report [NIC, Neja]

- status: 85% done
    - Matej read it
        - Mitigation strategy for Castiel requests
        - A few risks are still missing
    - Requires input from Alan
    - Will work on it today (12/08)

Next meeting Friday 8/12/23 1pm 

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# Sync meeting on deliverables (2023-11-29)

present: Neja, Kenneth, Alan, ...

- notes of previous meeting (2023-11-21) in MultiXscale OneDrive
    - `> Project Management Material > Minutes > Deliverable Sync Meeting`

## Timeline goals

- ~~complete draft ready by Fri 24 Nov (ready for review by others)~~
- feedback by Alan representing SC by Fri 1 Dec
    - input for finalizing deliverables
- ~~camera-ready by Thu 7 Dec, goes to SC~~
- final OK by SC by Tue 12 Dec
- ready to submit by Neja by Fri 15 Dec
- hard deadline 31 Dec for submitting
    
## Status overview of deliverables due M12

###  D1.1 Report on shared software stack prototype [RUG, Bob/Pedro]

- status: Complete draft, except 
    - Some minor points which require reviewer input
    - GPU input (from Alan?)
- Review: Caspar by 1.12.


### D1.2 Plan for the design of a portable test suite [SURF, Caspar]

- status: 75% done (15 pages, incl. lots of code snippets + 2-page appendix)
    - complete draft by Caspar, reads "like a train"
    - detailed review by Kenneth (though comments not added to Overleaf yet)
    - high-level review by Lara
    - is currently quite technical
- TODO
    - revise based on feedback [Kenneth + Caspar]by the end of the week - 1/12/23
    - final review by 3rd party (Alan and Matej) by 11/12/23

### D2.2 Exascale pathways for performance portable electrostatics solvers [FZJ,
Godehard]

- status: Hoping for a draft early next week
- first draft 4/12/23 - Neja email 

### D5.1 Community contribution policy and GitHub App [UiB, Thomas]

- status: 95% done (6 pages)
    - complete draft by Thomas
    - detailed review & feedback by Kenneth
    - revisted by Thomas
    - handful of small suggestions made for minor tweak
- v0.2.0 release of GitHub App published: https://github.com/EESSI/eessi-bot-software-layer/releases
    - **do we need a Zenodo link for releases?**
- contribution policy in place: https://eessi.io/docs/adding_software/contribution_policy
    - also included in deliverable
- TODO
    - review by Bob, Matej by 8/12/23

### D5.2 Support portal [UGent, Lara/Kenneth]

- status: ~75% done (16 pages, incl. 5 figures)
    - rough draft by Lara
    - under review/revision by Kenneth (50% done), in collaboration with Lara
- support portal itself is fully operational @ https://gitlab.com/eessi/support + https://eessi.io/docs/support
- weekly sync meetings in test rotation working (really) well
- support rotation for 2024 being planned
    - see https://gitlab.com/eessi/support/-/wikis/Proposal-rotation-shedule
- TODO
    - review by 3rd party (Thomas) by 8/12/23 ?

### D6.1 – Guidelines for Community Outreach, Education, and Training [UB, Alan]

- status: no change

### D8.4 – Risk management Report [NIC, Neja]

- status: CASTIEL2 gives us more work - another risk - mitigation - 
- TO DO: Executive summary, finish the table
- Matej/Alan review by 8/12/23 

Next meeting Friday 8/12/23 1pm 