# Sync meeting on deliverables (2023-12-08) present: Neja, Kenneth, Alan, ... - notes of previous meeting below, should be added in MultiXscale OneDrive - `> Project Management Material > Minutes > Deliverable Sync Meeting` ## Timeline goals - complete draft ready by Fri 24 Nov (ready for review by others) - feedback by Alan representing SC by Fri 1 Dec - input for finalizing deliverables - camera-ready by Thu 7 Dec, goes to SC - final OK by SC by Tue 12 Dec - ready to submit by Neja by Fri 15 Dec - hard deadline 31 Dec for submitting ## Status overview of deliverables due M12 ### D1.1 Report on shared software stack prototype [RUG, Bob/Pedro] - status: 90% done - being revised by Pedro/Bob after detailed feedback by Caspar ### D1.2 Plan for the design of a portable test suite [SURF, Caspar] - status: 90% done - Kenneth needs to put review comments, will version the document and implement the changes directly. Should be done by Monday ### D2.2 Exascale pathways for performance portable electrostatics solvers [FZJ, Godehard] - status: Outline is there - Plan to write this weekend + Monday ### D5.1 Community contribution policy and GitHub App [UiB, Thomas] - status: 95% done (6 pages) - complete draft by Thomas - detailed review & feedback by Kenneth - revised by Thomas after feedback by Kenneth - Thomas had an idea to mention CI/CD - Matej's suggestion on CUDA - **Zenodo link for releases?** - review by Matej? ### D5.2 Support portal [UGent, Lara/Kenneth] - status: ~75% done (16 pages, incl. 5 figures) - still under review/revision by Kenneth (50% done) - review done by Thomas, who thinks some important changes are still necessary - handful of small tweaks still needed - Should be ready by Wednesday morning, no issue expected ### D6.1 – Guidelines for Community Outreach, Education, and Training [UB, Alan] - status: One section completed, other sections will probably be smaller - Will work on it on the plane on 13/08 ### D8.4 – Risk management Report [NIC, Neja] - status: 85% done - Matej read it - Mitigation strategy for Castiel requests - A few risks are still missing - Requires input from Alan - Will work on it today (12/08) Next meeting Friday 8/12/23 1pm ------------------------------------------------------------------------------------------------------------------ # Sync meeting on deliverables (2023-11-29) present: Neja, Kenneth, Alan, ... - notes of previous meeting (2023-11-21) in MultiXscale OneDrive - `> Project Management Material > Minutes > Deliverable Sync Meeting` ## Timeline goals - ~~complete draft ready by Fri 24 Nov (ready for review by others)~~ - feedback by Alan representing SC by Fri 1 Dec - input for finalizing deliverables - ~~camera-ready by Thu 7 Dec, goes to SC~~ - final OK by SC by Tue 12 Dec - ready to submit by Neja by Fri 15 Dec - hard deadline 31 Dec for submitting ## Status overview of deliverables due M12 ### D1.1 Report on shared software stack prototype [RUG, Bob/Pedro] - status: Complete draft, except - Some minor points which require reviewer input - GPU input (from Alan?) - Review: Caspar by 1.12. ### D1.2 Plan for the design of a portable test suite [SURF, Caspar] - status: 75% done (15 pages, incl. lots of code snippets + 2-page appendix) - complete draft by Caspar, reads "like a train" - detailed review by Kenneth (though comments not added to Overleaf yet) - high-level review by Lara - is currently quite technical - TODO - revise based on feedback [Kenneth + Caspar]by the end of the week - 1/12/23 - final review by 3rd party (Alan and Matej) by 11/12/23 ### D2.2 Exascale pathways for performance portable electrostatics solvers [FZJ, Godehard] - status: Hoping for a draft early next week - first draft 4/12/23 - Neja email ### D5.1 Community contribution policy and GitHub App [UiB, Thomas] - status: 95% done (6 pages) - complete draft by Thomas - detailed review & feedback by Kenneth - revisted by Thomas - handful of small suggestions made for minor tweak - v0.2.0 release of GitHub App published: https://github.com/EESSI/eessi-bot-software-layer/releases - **do we need a Zenodo link for releases?** - contribution policy in place: https://eessi.io/docs/adding_software/contribution_policy - also included in deliverable - TODO - review by Bob, Matej by 8/12/23 ### D5.2 Support portal [UGent, Lara/Kenneth] - status: ~75% done (16 pages, incl. 5 figures) - rough draft by Lara - under review/revision by Kenneth (50% done), in collaboration with Lara - support portal itself is fully operational @ https://gitlab.com/eessi/support + https://eessi.io/docs/support - weekly sync meetings in test rotation working (really) well - support rotation for 2024 being planned - see https://gitlab.com/eessi/support/-/wikis/Proposal-rotation-shedule - TODO - review by 3rd party (Thomas) by 8/12/23 ? ### D6.1 – Guidelines for Community Outreach, Education, and Training [UB, Alan] - status: no change ### D8.4 – Risk management Report [NIC, Neja] - status: CASTIEL2 gives us more work - another risk - mitigation - - TO DO: Executive summary, finish the table - Matej/Alan review by 8/12/23 Next meeting Friday 8/12/23 1pm