---
# System prepended metadata

title: 'Sales & Purchase Forms in QuickBooks: Complete Guide'
tags: [QuickBooks Payroll Forms, QuickBooks Form 941, v, How to view old 941 in QuickBooks Online, QuickBooks payroll forms troubleshooting]

---

# Sales & Purchase Forms in QuickBooks: Complete Guide

QuickBooks Forms are essential for businesses to maintain compliance with payroll tax regulations. Among these, **Form 941** and **Form 940** are critical for reporting federal payroll taxes, Social Security, and unemployment taxes to the IRS. Knowing **how to print, view, and e-file these forms in QuickBooks** can save time and prevent costly mistakes.

In this guide, we’ll cover **how to print form 941 reports in QuickBooks Online**, **how to print form 940 reports in QuickBooks Online**, **how to view old 941 in QuickBooks Online**, **how to get form 941 in QuickBooks Online**, and **how to efile 941 in QuickBooks Desktop**.

For expert guidance with QuickBooks payroll forms, call **866-798-4134**.



## How to Print Form 941 Reports in QuickBooks Online

### What Is Form 941?

**Form 941** is the Employer’s Quarterly Federal Tax Return used to report:

* Wages paid
* Federal income tax withheld
* Social Security and Medicare taxes

Printing Form 941 ensures that your records are complete and ready for filing.

### Steps to Print Form 941 in QuickBooks Online

1. Log in to QuickBooks Online.
2. Navigate to **Taxes > Payroll Tax > Forms > Quarterly Forms**.
3. Select **Form 941** for the desired quarter.
4. Click **Print** to generate a PDF or print directly.
5. Review the form to ensure all amounts and employee details are correct.

For assistance with printing Form 941 reports or correcting discrepancies, call **866-798-4134**.



## How to Print Form 940 Reports in QuickBooks Online

### What Is Form 940?

**Form 940** is the Employer’s Annual Federal Unemployment (FUTA) Tax Return. It reports unemployment taxes paid on employee wages.

### Steps to Print Form 940 in QuickBooks Online

1. Go to **Taxes > Payroll Tax > Forms > Annual Forms**.
2. Select **Form 940** for the reporting year.
3. Click **Print** or generate a PDF.
4. Verify all tax and wage data before submitting.

Proper printing ensures accurate record-keeping and helps in IRS audits.



## How to View Old 941 in QuickBooks Online

Sometimes, businesses need to **view old 941 in QuickBooks Online** for audits, corrections, or payroll reconciliation.

### Steps to View Old 941 Forms

1. Navigate to **Taxes > Payroll Tax > Forms > Quarterly Forms**.
2. Select the year and quarter you want to review.
3. Click **View or Print** to access the historical report.
4. You can download or save a PDF for your records.

If you cannot locate an old Form 941 or need help reconciling data, QuickBooks specialists are available at **866-798-4134**.



## How to Get Form 941 in QuickBooks Online

If you are asking **how to get form 941 in QuickBooks Online**, it is simple:

1. Log in to QuickBooks Online.
2. Go to **Payroll > Taxes > Forms > Quarterly Forms**.
3. Select the appropriate year and quarter.
4. Click **Get Form 941** to view, print, or download.

This ensures that you always have the latest payroll tax reports ready for filing.



## How to E-file 941 in QuickBooks Desktop

### What Is E-filing Form 941?

E-filing Form 941 in QuickBooks Desktop allows businesses to submit payroll taxes directly to the IRS electronically, reducing errors and processing time.

### Steps to E-file Form 941 in QuickBooks Desktop

1. Open QuickBooks Desktop and go to **Employees > Payroll Tax Forms & W-2s**.
2. Select **File Forms** and choose **941**.
3. Verify payroll and tax data for accuracy.
4. Choose **E-file** and follow the on-screen prompts to submit.
5. Save a copy for your records.

For help with QuickBooks Desktop e-filing, including troubleshooting errors or confirming submissions, call **866-798-4134**.



## Best Practices for QuickBooks Payroll Forms

To ensure smooth printing, viewing, and e-filing of Forms 941 and 940:

* Keep QuickBooks updated to the latest version.
* Verify payroll data and tax calculations before printing.
* Always save PDFs or printed copies for your records.
* Review previous quarters to catch any discrepancies.
* Seek expert support if forms fail to generate or e-file properly.



## Frequently Asked Questions (FAQs)

### 1. How do I print form 941 reports in QuickBooks Online?

Go to **Taxes > Payroll Tax > Forms > Quarterly Forms**, select Form 941, and click **Print**.

### 2. How do I print form 940 reports in QuickBooks Online?

Navigate to **Taxes > Payroll Tax > Forms > Annual Forms**, select Form 940, and click **Print**.

### 3. How can I view old 941 in QuickBooks Online?

Select **Taxes > Payroll Tax > Forms > Quarterly Forms**, then choose the year and quarter to view or print.

### 4. How do I get form 941 in QuickBooks Online?

Go to **Payroll > Taxes > Forms > Quarterly Forms**, select the desired quarter, and click **Get Form 941**.

### 5. How do I efile 941 in QuickBooks Desktop?

Open **Employees > Payroll Tax Forms & W-2s > File Forms**, select 941, verify data, and choose **E-file**.

### 6. Who can help if I face issues printing or e-filing forms?

QuickBooks experts are available at **866-798-4134** for professional assistance.



## Final Thoughts

Managing **QuickBooks Forms** like **Form 941 and Form 940** is critical for accurate payroll tax compliance. Whether you need guidance on **how to print form 941 reports in QuickBooks Online**, **how to print form 940 reports**, **view old 941**, **get form 941**, or **efile 941 in QuickBooks Desktop**, proper setup and expert support ensure smooth and error-free payroll reporting.

For professional assistance with printing, viewing, or e-filing payroll forms, call **866-798-4134** today.

