# QuickBooks Form 940 Guide – FUTA Filing Made Simple

**QuickBooks Form 940** is a crucial payroll tax form used by employers to report and pay **Federal Unemployment Tax (FUTA)**. If you use QuickBooks Payroll, the software helps calculate FUTA liability and generate Form 940 accurately. However, users often face issues such as **Form 940 not showing in QuickBooks**, incorrect FUTA amounts, or e-filing errors.

In this guide, you’ll learn **what QuickBooks Form 940 is**, who must file it, how to prepare and e-file it in QuickBooks, common problems, and how to fix them. If you need immediate help, you can contact **QuickBooks payroll experts at 866-798-4134**.

## What Is Form 940 in QuickBooks?

**IRS Form 940** is an annual federal tax form that reports **FUTA tax**, which funds unemployment benefits. Unlike Form 941, which is filed quarterly, **Form 940 is filed once per year**.

Using **QuickBooks Form 940**, employers can:

* Automatically calculate FUTA tax
* Track FUTA liabilities
* Generate accurate Form 940 reports
* E-file the form directly with the IRS

## Who Needs to File QuickBooks Form 940?

You are required to file **Form 940 using QuickBooks** if:

* You paid **$1,500 or more in wages** in any calendar quarter, or
* You had **one or more employees** for at least 20 weeks during the year

If you’re unsure whether your business must file Form 940, call **866-798-4134** for expert guidance.

## FUTA Tax Basics in QuickBooks

FUTA tax is:

* **6.0%** on the first **$7,000** of wages per employee
* Reduced to **0.6%** if you receive full state unemployment tax credit

QuickBooks Payroll automatically applies FUTA calculations based on employee wages and state setup.

## How to Prepare QuickBooks Form 940

Follow these steps to prepare **QuickBooks Form 940** correctly:

### Step 1: Update QuickBooks Payroll

Payroll updates ensure accurate tax calculations.

* Go to **Employees > Get Payroll Updates**
* Download the latest updates

If payroll won’t update or Form 940 is missing, call **866-798-4134**.

### Step 2: Verify Company & Employee Setup

Incorrect setup can cause Form 940 errors.

Check:

* Business EIN
* State unemployment ID
* Employee wages
* FUTA tax settings

### Step 3: Generate Form 940 in QuickBooks

1. Go to **Employees > Payroll Tax Forms & W-2s**
2. Click **Process Payroll Forms**
3. Select **Annual Form 940**
4. Choose the filing year
5. Review FUTA calculations

QuickBooks automatically fills Form 940 using payroll data.

## How to E-File Form 940 in QuickBooks

E-filing is the fastest and most secure option.

### Steps:

1. Open **Payroll Tax Forms**
2. Select **Form 940**
3. Review all values carefully
4. Click **Submit Form**
5. Enter your **IRS e-file PIN**
6. Wait for confirmation

If Form 940 fails to submit or gets rejected, contact **QuickBooks payroll support at 866-798-4134**.

## Common QuickBooks Form 940 Problems and Fixes

Below are frequent issues users face with **QuickBooks Form 940** and how to resolve them.

### 1. Form 940 Not Showing in QuickBooks

**Possible Causes:**

* Payroll not updated
* Incorrect filing year
* Inactive payroll subscription

**Fix:**

* Update payroll tax tables
* Verify the filing year
* Reactivate payroll service

### 2. Incorrect FUTA Amount on Form 940

**Possible Causes:**

* Incorrect state unemployment setup
* Wage base exceeded
* Manual payroll adjustments

**Fix:**

* Run FUTA liability reports
* Review employee wage limits
* Correct payroll entries

### 3. Form 940 Balance Doesn’t Match Payroll Reports

**Possible Causes:**

* Missing liability payments
* Incorrect tax mapping
* Prior-year payroll changes

**Fix:**

* Reconcile payroll liability reports
* Match IRS payment history
* Adjust payroll carefully

### 4. QuickBooks Form 940 Won’t E-File

**Possible Causes:**

* Invalid EIN or PIN
* Internet connectivity issues
* Corrupted payroll data

**Fix:**

* Verify EIN and PIN
* Use QuickBooks Tool Hub
* Repair QuickBooks program files

For faster resolution, call **866-798-4134**.

## How to Amend Form 940 in QuickBooks

If you filed Form 940 incorrectly, you must submit an amended return.

### Steps to Amend:

1. Open **Payroll Tax Forms**
2. Select **Form 940**
3. Choose **Amended Return**
4. Enter corrected FUTA amounts
5. File the amended form

Incorrect amendments can lead to penalties—expert help at **866-798-4134** is recommended.

## Form 940 Filing Deadline

**Form 940 due date:**
📅 **January 31** (annually)

If FUTA tax was deposited on time, the IRS may allow filing by **February 10**.

Late filing can result in penalties and interest.

## Best Practices for Managing QuickBooks Form 940

To avoid FUTA filing issues:

* Keep QuickBooks Payroll updated
* Review FUTA liability reports monthly
* Verify state unemployment tax credits
* Back up payroll data regularly
* File Form 940 early

## FAQs – QuickBooks Form 940

### Q1. What is Form 940 in QuickBooks?

Form 940 is an annual IRS payroll tax form used to report federal unemployment (FUTA) tax.

### Q2. Can I e-file Form 940 in QuickBooks?

Yes, QuickBooks Payroll allows you to e-file Form 940 directly if your subscription is active.

### Q3. Why is Form 940 not showing in QuickBooks?

This usually happens due to outdated payroll, incorrect filing year, or inactive payroll service.

### Q4. How do I fix incorrect FUTA amounts on Form 940?

Verify state unemployment setup, employee wages, and payroll reports before refiling.

### Q5. What should I do if Form 940 is rejected?

Check EIN, PIN, and payroll data. If issues persist, call **866-798-4134** for expert help.

## Final Thoughts

**QuickBooks Form 940** is essential for annual FUTA tax reporting. While QuickBooks simplifies calculations and filing, setup errors, payroll issues, or outdated tax tables can cause problems. Filing Form 940 accurately and on time helps you avoid IRS penalties and ensures payroll compliance.

If you’re facing issues like **Form 940 not showing**, incorrect FUTA amounts, or e-filing errors, professional support can save time and stress.
**Call 866-798-4134 for QuickBooks payroll assistance today.**