## How Do I Print Checks in QuickBooks Online?

Printing checks in QuickBooks Online is simple once your bank account and check layout are set up correctly. Whether you are paying vendors, employees, or expenses, this step-by-step guide will help you print checks accurately and avoid common mistakes.


## Step 1: Set Up Your Check Printing Preferences

Before printing checks, make sure your settings are correct.

1. Log in to **QuickBooks Online**.
2. Click the **⚙️ Settings (Gear icon)**.
3. Select **Account and Settings**.
4. Go to the **Expenses** tab.
5. Under the **Bills and expenses** section, click **Edit**.
6. Turn on **Print checks** if it’s not already enabled.
7. Click **Save**, then **Done**.

## Step 2: Add or Select a Bank Account

To print checks, your bank account must be connected or added manually.

1. Go to **Accounting** → **Chart of Accounts**.
2. Confirm your bank account is listed.
3. If not, click **New** and add your bank account.

## Step 3: Create a Check

You can create a check before printing it.

1. Click **+ New**.
2. Select **Check** under Vendors.
3. Choose the **Payee**.
4. Select the **Bank account**.
5. Enter:

* Payment date
* Amount
* Category or expense details
6. Under **Check no.**, select **Print later**.
7. Click **Save and Close**.

Repeat this process for all checks you want to print.

## Step 4: Load Check Stock into Your Printer

QuickBooks Online supports:

* Standard checks (Voucher style)
* Wallet checks

Make sure:

* You are using compatible check stock.
* Paper is loaded correctly in the printer.
* Printer settings are adjusted to actual size (100%).

## Step 5: Print the Checks

1. Click **+ New**.
2. Select **Print checks**.
3. Choose your **Bank account**.
4. Enter the starting check number (from your check stock).
5. Select the checks you want to print.
6. Click **Preview and Print**.
7. Print a **sample on plain paper first**.
8. Align the sample with your check stock.
9. If alignment is correct, print on actual check paper.

## Step 6: Confirm Check Numbers

After printing:

* Verify check numbers match your physical checks.
* Click **Done** in QuickBooks to confirm.

# Common Check Printing Errors & Fixes

### 1. Alignment Issues

**Problem:** Text not lining up with check fields.
**Solution:**

* Use the alignment tool in the print window.
* Adjust printer scale to 100%.
* Avoid “Fit to Page” settings.

### 2. Printer Not Detected

**Solution:**

* Update printer drivers.
* Try a different browser (Google Chrome works best).
* Clear browser cache.

### 3. Wrong Check Numbers

**Solution:**

* Edit the check.
* Update the check number manually.
* Reprint if necessary.

# Best Tools for Printing Checks

While QuickBooks Online works smoothly on most systems, for best performance:

* Use **Google Chrome**
* Use laser printers (better alignment)
* Use official QuickBooks-compatible check stock

# Tips for Accurate Check Printing

✔ Always print a test page first
✔ Keep check stock secure
✔ Regularly reconcile your bank account
✔ Use void option for misprinted checks

## Final Thoughts

Printing checks in QuickBooks Online is easy when your settings and printer are configured properly. Follow the correct steps, check alignment carefully, and always preview before printing. This will save time and prevent costly errors.

If you face technical issues, consider contacting a QuickBooks ProAdvisor or support professional for assistance **888-463-3385**.