**Web3Privacy Event Management Checklist**

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### **1. Pre-Event Planning**
**Objective:** *Define goals, secure resources, and finalize logistics.*
- **Event Strategy & Goals**
- [ ] Draft event purpose, target audience, and KPIs (e.g., registrations, engagement). *(Owner: Event Lead)*
- [ ] Align event theme with Web3Privacy’s mission (privacy, decentralization, ethics). *(Owner: Content Lead)*

- **Budget & Funding**
- [ ] Create a detailed budget (venue, tech, marketing, speakers). *(Owner: Finance Lead)*
- [ ] Secure sponsorships (e.g., privacy-focused Web3 projects). *(Owner: Partnerships Lead)*

- **Logistics**
- [ ] Choose format: virtual, hybrid, or in-person (prioritize decentralized platforms like **GatherTown** or **Spaces**). *(Owner: Logistics Lead)*
- [ ] Book venue (if physical) or finalize virtual platform. *(Owner: Logistics Lead)*
- [ ] Confirm date/time (timezone-sensitive for global audiences). *(Owner: Event Lead)*

- **Content & Speakers**
- [ ] Curate speaker list (privacy advocates, Web3 builders). *(Owner: Content Lead)*
- [ ] Finalize agenda with workshops, panels, and AMAs. *(Owner: Content Lead)*
- [ ] Draft privacy-focused guidelines for speakers (e.g., no data harvesting). *(Owner: Legal Lead)*

- **Tech Setup**
- [ ] Ensure encrypted registration tools (e.g., **Mask Network** integrations). *(Owner: Tech Lead)*
- [ ] Test live-streaming tools (e.g., **LivePeer**) and backup systems. *(Owner: Tech Lead)*
- [ ] Implement privacy-preserving attendee verification (e.g., zero-knowledge proofs). *(Owner: Tech Lead)*

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### **2. Marketing & Promotion**
**Objective:** *Drive registrations and engagement while adhering to Web3 principles.*
- [ ] Launch event website/landing page (include privacy policy). *(Owner: Marketing Lead)*
- [ ] Create promotional content (privacy-focused messaging, explainers). *(Owner: Content Lead)*
- [ ] Coordinate with Web3 communities (e.g., **DAO**s, **Discord** groups). *(Owner: Community Lead)*
- [ ] Schedule social media campaigns (avoid centralized platforms if possible). *(Owner: Social Media Lead)*
- [ ] Issue NFT tickets or POAPs (Proof of Attendance Protocols). *(Owner: Tech Lead)*

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### **3. Pre-Event Execution**
**Objective:** *Ensure all systems and teams are ready.*
- **Attendee Management**
- [ ] Send encrypted confirmation emails with privacy guidelines. *(Owner: Operations Lead)*
- [ ] Provide onboarding docs for virtual tools (e.g., **IPFS**-stored resources). *(Owner: Tech Lead)*

- **Speaker & Staff Prep**
- [ ] Conduct speaker rehearsals (test privacy tools like **Tor** or **VPNs**). *(Owner: Content Lead)*
- [ ] Train staff on decentralized communication tools (e.g., **Matrix** or **Status**). *(Owner: Logistics Lead)*

- **Contingency Planning**
- [ ] Prepare backup internet/streaming links. *(Owner: Tech Lead)*
- [ ] Assign moderators for community chats (anti-spam, privacy breaches). *(Owner: Community Lead)*

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### **4. Event Day Execution**
**Objective:** *Deliver a seamless, privacy-centric experience.*
- **Opening**
- [ ] Verify attendee access (e.g., NFT ticket check). *(Owner: Operations Lead)*
- [ ] Start live stream with privacy disclaimer (data usage transparency). *(Owner: Tech Lead)*

- **During Event**
- [ ] Monitor decentralized chat platforms (e.g., **Discord**/**Telegram**). *(Owner: Community Lead)*
- [ ] Facilitate Q&A sessions with anonymity options (e.g., **Session** app). *(Owner: Moderator)*
- [ ] Record sessions for post-event access (store on **IPFS**/**Filecoin**). *(Owner: Tech Lead)*

- **Networking**
- [ ] Host breakout rooms with encrypted video tools (e.g., **Jitsi**). *(Owner: Logistics Lead)*
- [ ] Share POAPs for participation. *(Owner: Tech Lead)*

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### **5. Post-Event Follow-Up**
**Objective:** *Measure success, maintain engagement, and ensure compliance.*
- [ ] Send post-event survey (use privacy-first tools like **CryptPad**). *(Owner: Community Lead)*
- [ ] Share session recordings (decentralized storage links). *(Owner: Tech Lead)*
- [ ] Reconcile budget (track crypto/fiat expenses). *(Owner: Finance Lead)*
- [ ] Publish transparency report (e.g., attendee data usage). *(Owner: Legal Lead)*
- [ ] Nurture leads via decentralized channels (e.g., **Mirror** blog updates). *(Owner: Marketing Lead)*

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**Final Tip:**
Delegate tasks based on team expertise (e.g., tech-savvy members handle Web3 tools). Use **DAO-style governance** for community-driven decisions where possible! 🌐🔒