# 2024-end-of-year-LL-event-initial-notes * [last year's planning book for reference](https://hackmd.io/@ll-22-23/BkNHAS-4n/%2F4aaygw9HR2OxXqV-dd8_PQ) ## cd initial notes may event * mdfs invite friends * interested people from their depts * event craft - me, dd, jk; what chunk would faculty come for, fellows hour, faculty hour, happy hour; when would new mdfs come; when LLUFs/undergrads would leave (happy hour) * we’ll invite the whole bok center * think about invitation list with dd - ask MDFs to source people * mw make invitation that MDFs can share with friends and their depts, we can share with faculty * narrative around the event: end of the year celebration/reception that will also involve show and tells about some of the work we did this year * it’s not like you have to come for two hours, you can stop by for a few minutes, grab a drink and snack * fair/expo/etc. * possible flow * 3 pm: all fellows * 4 pm: Bok center, faculty, new MDFs * 5 pm: happy hour ## dd and cd notes * maybe 3-5pm for the full event, with drinks and snacks the whole time. showcase/science-fair style * whoever wants to stay for karaoke, etc. does that starting at 5/we kind of shift to games or something ### to ask * mk - do we really need a private/fellows only time? * mk/jk - how early should other fellows start preparing for this? (mdfs have already started talking about this!) * tb/lm about undergrads around when alc is out * tb/lm for bok friends list that the holiday card has been sent to, as a starting place for invitees * mw to prototype a few invitation ideas * cd ask mdfs to think of faculty and friends they'd want to invite ## more things to think about from mk * schedule moments when pulling focus * there is a level of micro orchestration that should happen if we are going to have moments when people come * thinking through performance-y pull focus things we want * how many are constantly manned (presentation station, vs. being an attendee) * 4 corners of the space on 4 big themes? ## more notes * getting end of year interviews * really focus on showing things that clients have asked for / have benefited clients (as opposed to learning projects) * fellows program can be represented * celebration of what the LL fellows have done this year - that's the narrative. celebration of an internal community, you're welcome as a member of this community. ## areas of focus * ai/code * 3d/stable diffusion/chris * slavic silent film + ballet/anna * julia/afvs gallery * av * elitza/gened 1145 * lara/comp lit podcast things * laura/rll videos * scicomm * arianna/oeb 60 * alexa and emily/mcb197 and neuro 101 and chalk talks * alexia/podcasts for alyssa * graphic design + scrollytelling * tori/haa81 * graham's storymap * kevin comics and graphic novel stuff (or maybe he does AI EMR things?) * eventLab * siriana - lead us in an activity on the hour? or she's kind of our emcee the whole time? ## pulling focus * on the hour * each corner does a quick demo - 1 person so they could be there at different times * siriana does a little spiel on the hour each time ## invitation draft text Learning Lab Showcase The Derek Bok Center for Teaching and Learning's Learning Lab invites you to join us in celebration of the work of our undergraduate and graduate fellows! ## 20240411 plannning * festival or salon style: so * booths as interactive museum exhibits - can be walked through, or can be interacted with solo * and then moments of project-based presentations (intergenerational - mdf, lluf, gaica, staff, etc.) * and then back 3-3:30: mingling 3:30-3:45ish: first set (two 5 minute presentations with Q&As) 3:45-4:15pm: more mingling 4:15-4:30: another set of presentatinos 4:30-5pm: mingling 5pm - event official wrap ### micro presentatinos * AI * emr * complit * english189vg * slavic * multimodal academic communication * HH * sci-comm ### ideas * dd station? ll ecosystem/stack of support * cards for every project * timeline of our full stack of support * multimodal concept map * what mechanics do we want to show off * activate the green screen * maybe some colabs * paper prototyping activity * ink on paper/foreground/background/etc. * things that llufs have made to agument projects/that people can also make during the event * field notes books * buttons * block printing * ink on paper (like slavic and gened1145) * lara podcasting station + getting people to record * siriana interviewing with the roaming cam? * live cam hooked up to OBS * mk in the control room behind the scenes? what's an assignment you've given or gotten in the past year that you can re-imagine with this move etc.