# LCCWG 2020-05-18 meeting

*Meeting started at 17:04 UTC.*

## 0. Attendance
* Patrick - CH
* Stefano - IT

### Present
* Clifford - US
* Ben - BE
* Eugene - PH
* Geoffrey - UG (joined 23')
* Joost - BE
* Maggie - US
* Rob - UK

### Not present

### Guests

## 1. Administrative

### 1.1. Approval of the 2020-04-20 meeting minutes

https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-04-20
* Unanimously approved

### 1.2. Accept Geoffrey Kateregga to the WG
_**Background:** Geoffrey Kateregga requested to join the LCCWG. Geoffrey is from the OpenStreetMap Uganda community and is also a member of the OSMF Microgrants Committee._
* approved
* Joost to add Geoffrey to local@

### 1.3. Non-disclosure agreement
* Has everybody signed the NDA and submitted it back to Dorothea?
* Done: Joost, Clifford, ...
* Not done:
* Eugene ask Dorothea to forward to Geoffrey

### 1.4. Previous action items
*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | **Analysis is ongoing**<br>([Issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting |
| Maggie, Rob | Plan for an online/virtual series of Local Chapters Congress events | Ongoing<br>([Issue #3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting |
| Joost | Do a comparison of features of various OSM websites | **Comparison mostly done; next steps not yet started**<br>([Issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting |
| All | Work with OSM India to become a Local Chapter | Not yet<br>([Issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting |
| Maggie, Clifford | Support the development of microcosm | Ongoing<br>([Issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting |
| **All** | **Work on tools and technology to welcome new mappers** | **Ongoing**<br>([Issue #8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) | **2020-04 meeting** |
| All | Sign NDA with the OSMF | Ongoing | Internal OSMF communication related to Local Chapters Survey |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion

#### 2.1.1. microcosm
> *[See GitLab issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7).*
* _**Updates:**_
* _Clifford talked with Brian and he said that 1 person working on the initial project is sufficient but would need help setting up a dev instance._
* _Clifford [drafted a letter](https://hackmd.io/0jLst46UQr62CU_HFTlhMg) to the OWG requesting a dev instance.
* No longer needed.
* Clifford may have also contacted Andy Allan and has sent Paul an email. Joost has asked Paul Norman saying that Brian should request an instance._
* Brian is working on automated tests.
* Maggie: OSM US will have a Mappy Hour for microcosm.

#### 2.1.2. Welcoming new mappers
> *[See GitLab issue #8](https://gitlab.com/osmfoundation/lccwg/-/issues/8).*
* **Sub-task 1:** Allow recognized groups and organizations (for now, Local Chapters, as an incentive to becoming a LC) to send messages to OSM users.
* **Sub-task 2:** Set up one of the functioning tools for welcoming new mappers to be used by as many groups as possible.

* Maggie to take the lead for sub-task #2.
* Ben looked at tools for sub-task 1 and will take on the lead. Create GitLab ticket.

#### 2.1.3. Microgrants 2020
_**Background:** The call for microgrant proposals phase of the 1st round of the OSMF Microgrants program has closed. The call for review phase is currently ongoing until May 21. Clifford (also a Microgrants Committee member) has suggested the WG recommend proposals that will help build the community._
* This is not a formal WG task but just a request from the Microgrants Committee to LCCWG.

### 2.2. Facilitating a global exchange of ideas

#### 2.2.1. Comparison of OSM websites
> *[See GitLab issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1).*
* _**Update:** Joost has posted his [initial thoughts](https://hackmd.io/aux2X8FgTdmdDAp68eUTaQ)._
* _**Next steps?** New action items? Blog post? OSMF-talk ML post?_
* Rob: WG to put a formal recommendation
*

#### 2.2.2. SotM 2020/Online Local Chapters and Communities Congress (LCCC)
> *[See GitLab issue #3](https://gitlab.com/osmfoundation/lccwg/-/issues/3).*
* _**Updates:**_
* _SotMWG has published the initial program of SotM 2020 with the [LCCWG session included](https://2020.stateofthemap.org/sessions/DVR7ME/)._
* _Maggie has created the initial outline of the [LCCWG session presentation](https://docs.google.com/presentation/d/1XMWuO3KjnJ7aFziVD7wxPFxLZRCYAtcRFOS4lRa1guc/)._
* Maggie: Prerecorded video. Deadline is June 8.
* Maggie to make a calendar invite for June 8 to review the final video.
* LCCC during SotM session.

### 2.3. Improving the Local Chapters affiliation scheme

#### 2.3.1. Local Chapters survey
> *[See GitLab issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2).*
* _**Update:** Clifford has shared the responses to the WG._
* _**Next steps?**_
* _What action items arising from the responses should the WG tackle?_
* _When do we share the responses (summarized?) with the Board, OSMF, community? Blog post? OSMF-talk ML post?_

* Invite LCs based on their survey responses.
* WG: Review responses
* Rob + Joost: Website comparison + survey -> make formal recommendations as a WG for the OSM website.
* Clifford: Create a new document.

#### 2.3.2. Working with OSM India
> *[See GitLab issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5).*
* Rob: Allan sent contact details of OSM India.
* Eugene to talk with OSM India.

## 4. Next meeting

Next meeting will be on June 15 (third Monday) at 15:00 UTC using Jitsi. Eugene will send a calendar invite.

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*Meeting ended at 18:38 UTC.*