# LCWG 2019-10-09 meeting notes

## 0. Attendance

* Ben - BE
* Joost - BE
* Maggie - US
* Rob - UK
* Stefano - IT

### Present

* Clifford - US
* Eugene - PH
* Patrick - CH
* Joost - BE (arrived late)

### Not present

## 1. Administrative

### 1.1. Approval of the 2019-09-03 meeting minutes

https://wiki.osmfoundation.org/wiki/Local_Chapters_Working_Group/Meeting_minutes/2019-09-03

*Unanimously approved*

### 1.2. Previous action items

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Joost | Send to the WG Joost's old notes for the WG's Terms of Reference (ToR). | Done (2019-09-05) | 2019-09 meeting |
| All | Discuss and update the WG ToR before SotM | Done | 2019-09 meeting |
| Members attending SotM | Present the WG ToR to the Board | Not done (moot); Eugene sent an email to the Board instead (2019-10-07) | 2019-09 meeting |
| Eugene | Send an email to the osmf-talk list about the re-launch of the WG and solicit members who want to join the WG | deferred until ToR approved | 2019-09 meeting |
| ? | Publish WG ToR to the local-chapters list | Not yet | SotM 2019 LCC |

## 2. Formally accept Patrick Stählin to the group

*No objections, already on mailinglists.*

## 3. Discussion regarding WG focus items

_Per the Terms of Reference, we should start discussing the focus items._

### 3.1. Building local community cohesion

> "We will explore and develop ideas for the Foundation support the growth of Local Chapters and local communities, including helping mappers communicate or meet up with other local mappers, and working to reduce the challenges created by the fragmented nature of OSM."

* Idea: [Supporting Local Groups on osm.org](https://2019.stateofthemap.us/program/fri/supporting-local-groups-on-osm-org.html) (SotM US 2019 session)
* DevSeed's OSM Teams: https://medium.com/devseed/launching-osm-teams-87a0034a133e
* https://github.com/osmlab/osm-community-index
* Welcome Tool/RSS-Feed from Pascal Neis
* https://github.com/osmlab/osm-planning/issues/13
* Collecting at: https://wiki.openstreetmap.org/wiki/Collaborative_tool_for_welcoming_new_mappers

### 3.2. Facilitating a global exchange of ideas

> "We will aim to provide Local Chapters and local communities with venues and communication channels to exchange ideas and share best practices in growing their communities. This may include reviving/managing the local-chapters mailing list and organizing sessions like the Local Chapters Congress during State of the Map or other events."

* _Creating a venue/channel for exchange of ideas was discussed during the recent SotM 2019 Local Chapters Congress._
* Make an effort to use the local chapters mailinglist
* Use instant messaging for smaller things, try to bridge channels

### 3.3. Improving the Local Chapters affiliation scheme

> "We will review the role of Local Chapters within the Foundation and the interactions between them. Based on our findings we will make recommendations to the Board as to how the affiliation scheme can be improved to provide a stronger case for local communities to eventually become Local Chapters, or possibly suggest creating new affiliation models such as less-formal user groups."

* _User groups was suggested during the recent SotM 2019 Local Chapters Congress._
* We will analyze what has been said at the LCC and integrate that into a proposal to forward to the board
* Discuss improvements to affiliation scheme until eoy
* Deadline early 2020 for proposal

## 4. Other items

### 4.1. LCWG communication channels

_Discussion on WG channels and how these should be used:_
1. [e-mail]
2. [e-mail]
3. OSM-community-building Telegram/Riot/Matrix channel

### 4.2. Answer to board mails/ToR

Eugene will answer the board

## 5. Next meeting

Next meeting will be sometime in November. A Doodle poll will be created to set the meeting date and time. Eugene will ask Rob to setup the next meeting.

Closed at 17:34 GMT