LCCWG 2024-01-31 meeting

Meeting started at 14:05 UTC.

0. Attendance

Present

• Anisa - IT
• Arnalie - HOT
• Eugene - PH
• Maggie - US
• Geoffrey - Uganda

Not present

• Adam - UK (with apologies)
• Besfort - Kosovo (with apologies)

1. Administrative

• Minutes of previous meeting:
  • https://hackmd.io/@lccwg/By84TffH6
    • Approved
  • [Eugene] Transfer of minutes to OSMF wiki will be done
• Włodzimierz Bartczak (Polish LC) interested to join LCCWG
  • Adam: Włodzimierz couldn't come to this month's meeting; will try attend next month
• Arnalie requested private gitlab repository for LC applications (LCCWG and Board to have access) to Dorothea; Dorothea forwarded to Grant; request is still ongoing
  • Followed up with Grant last year; Arnalie to follow up 9 Feb
  • Use HackMD temporarily
• Tidy up Gitlab c/o Adam and Eugene
  • no updates yet

2. Main agenda

2.1. LCC Virtual Congress

• Announced already
  • 33 sign up's
  • sign up sheet: https://openstreetmap.app.neoncrm.com/nx/portal/neonevents/events#/events/896
• Program: 13-16:00 UTC
  • Reports from Regional SotMs or local communities from last year (Europe, Asia, Africa, MUSA)
    • ~40 minutes so at most 8 reports
  • Discussion re OSM Affilliation Models + Local Chapters
  • OSM Website redesign
  • Sponsorship framework for all the local/regional SOTMs / Membership framework
  • Sharing

Tentative program

TIME	Topic	Facilitator
13:00 - 13:10	Welcome	Eugene
13:10 - 13:35	LCCWG report + community/LC	Anisa?
13:35 - 13:45	1st Break	Get a snack :)
13:45 - 14:10	Affiliation models	Arnalie
14:15 - 14:40	Website Redesign	Adam?
14:45 - 14:55	2nd Break	Get a drink :)
14:55 - 15:15	SotM/MUSA reports	Maggie
15:15 - 15:40	Fundraising & Chapter Sustainability (SotM sponsorhip/membership framework)	Joost ? / Geoffrey
15:45 - 16:00	Closing + LCCWG invitation	Eugene or Dani :)

To-dos

• Share this to the WG chat and ask for feedback and commitments for the proposed facilitators
• Use BBB as default? Or OSMUS Zoom if needed - decide by Feb 22
• Send program + link ~ 1 week before
• Arnalie to share with Dani / ask about closing
• Ask SotM/community/LC reports to send presentation if any ahead of time
• Use LCCWG Feb meeting as final prep

2.2. Board updates c/o Arnalie

• OSM Belgium re-application approved
• WG Board liaison: Dani (Arnalie as support)
• Other topic raised: NDA signing

2.3. LC How-to + application updates/status

• OSM Belgium case: https://community.openstreetmap.org/t/osmf-local-chapter-re-application-osm-belgium
  • If LC applicant is a subdivision of a larger organisation how to check that OSM is a focus? (Argentina, Italy, Germany, Oceania, previously Belgium)
  • re-application - history of why
• sanctions? de-recognition? good standing?
  • Template agreement: 9.1. The Chapter shall supply a written activity and financial report in English at least once a year, within 18 months of each chapter year end to the Foundation. The report will also list any unsuccessful membership applications with the reason why they were not approved.
  • Ideally LCs should have people in the WG
  • Currently resides with Board Secretary
  • Agreed that Board handles this for now

Previous notes

• As mentioned before Arnalie is Board POC to OSMBE reapplication
  • Board to handle BE reapplication; WG will not be involved
• OSM The Gambia
  • https://osmfoundation.org/wiki/Local_Chapters/Applications/Gambia_by_OSM_Gambia
  • sent their bylaws via email
  • Circle back to Anisa about being POC for The Gambia application
  • WG to review Bylaws
• Other potential applications:
  • Indonesia interested to apply (via SotM Asia)
    • Arnalie to follow-up
  • Sri Lanka is interested; will incorporate in 2024
  • Finland is interested
  • Bangladesh is interested but government problems
  • Fiji (under an org) is also interested

2.4. Improving the OSMF affiliation model [GL#12]

• Virtual congress!!!

2.5. 2021 Community survey documentation

• Arnalie will do in April ?
• Ask Clifford for access

2.6. OSM website Communities page

• Skipped

3. Any other business

4. Next meeting

• 28 Febuary 2024
  • Arnalie: Requested to move start time to 13:00 UTC
  • Arnalie to ask in chat

Meeting ended 15:00 UTC.