# LCCWG 2021-01-25 meeting

*Meeting started at 15:08 UTC.*

## 0. Attendance DRAFT

## Not present

* Besfort - XK (with apologies)
* Patrick - CH
* Anisa - IT
* Charles - ZM
* Geoffrey - UG
* Jonathan - BE
* Rob - UK
* Sophie - HOT

## Present

* Adam - UK (joined 11')
* Jorge Gustavo - PT
* Joost - BE
* Clifford - US
* Eugene - PH
* Nicholas
* Maggie - US
* Naveen - IN

## 1. Administrative

### 1.1. Approval of the 2020-11-23 meeting minutes

See https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-11-23
Unofficial: https://hackmd.io/HazpvCXLQvixg0aHx0lbvA?view

### 1.2. New chairperson

* Eugene needs to step down because he's elected to the Board. We need to decide who is our new chairperson
* Maggie was appointed as Chair without objections.

### 1.3. Approval of new WG members

* Nicholas Chavent - Francophone community in Africa
* Adam Hoyle - founding member of OSM UK
* Jorge Gustavo - President of OSGeo PT chapter

* All were approved as new members without objections
* Maggie: raised a point about the limit on at most 2 members per community
* Eugene: This limit was not actually a hard rule but highly recommended and Sophie (who is from the UK, same as Rob and Adam) is representing the HOT community rather than the UK community

### 1.4 Rules of order

* How to deal with larger membership?
* How to deal with subcommittee work, subgroup work
https://hackmd.io/YARZhhvzTBqmQ1sZfDxotg?view

Comments from Maggie: just one subcommittee for now. Probably good for other projects as well.
Joost to find partner to extend the current proposal.

### 1.5. Previous action items
*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Joost | Do a comparison of features of various OSM websites | done<br>([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | Report submitted to the Board<br>([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting |
| Maggie | Create SotM 2020 video presentation | Closed; [diary entry posted](https://www.openstreetmap.org/user/LCCWG/diary/394497)<br>([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting |
| Maggie, Rob | Organise Local Chapters and Communities Congress 2020 | Event is done!<br>([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10)) | 2020-01 meeting |
| Eugene | Work with OSM India to become an OSMF affiliate | Pended<br>([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting |
| Maggie, Clifford | Support the development of Microcosms | Ongoing<br>([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting |
| Maggie, Joost | Provide a tool for communities to welcome new mappers | Ongoing<br>([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) | 2020-04 meeting |
| Ben | Update OSM website to allow affiliated groups to message OSM users | Ongoing<br>([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9)) | 2020-04 meeting |
| All | Resolve overlapping OSMF and LC membership scheme | Ongoing<br>([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11)) | 2020-06 meeting |
| Eugene | Improve the affiliation scheme of the OSMF | Not yet started<br>([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12)) | GL#5 |
| All | Develop/design local community website template/tool | Ongoing<br>([GL#13](https://gitlab.com/osmfoundation/lccwg/-/issues/13)) | 2020-09 meeting |
| All | Update OSM website to highlight LCs | Not yet started<br>([GL#14](https://gitlab.com/osmfoundation/lccwg/-/issues/14)) | 2020-10 meeting |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion

#### 2.1.1. Support the development of Microcosms ([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7))
* Brian had some technical difficulty leading to some delay.
* Adam willing to help as a tech "mentor"
* Repository [Microcosms](https://github.com/openbrian/osm-microcosms)

#### 2.1.2. Provide a tool for communities to welcome new mappers ([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8))
* Previously assigned to Jonathan
* No updates

#### 2.1.3. Update OSM website to allow affiliated groups to message OSM users ([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9))
* Previously assigned to Jonathan
* No updates

#### 2.1.4. Develop/design local community website template/tool ([GL#13](https://gitlab.com/osmfoundation/lccwg/-/issues/13))
* No updates

#### 2.1.5. Update the OSM website to highlight Local Chapters ([GL#14](https://gitlab.com/osmfoundation/lccwg/-/issues/14))
* No updates

### 2.2. Facilitating a global exchange of ideas

#### 2.2.1. Local Chapters and Communities Congress (LCCC)([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10))
* This is closed

#### 2.2.2. Development of a CoC/Etiquette subcommittee
* Had a few meetings since December 2020.
* Lots of coming and going of people interested. Still scoping the work.
* A proposal will be shared with the community this week at the OSMF Board meeting.
* Consistent input by Migurski, Rory and Tobias. Those last two would step a bit back to not make this a Board project.
* Last meeting before the proposal to the Board on Jan 27.

### 2.3. Improving the Local Chapters affiliation scheme

#### 2.3.1. Local Chapters survey ([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2))
* Done

#### 2.3.2. Resolve overlapping OSMF and LC membership scheme ([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11))
* No updates

#### 2.3.3. Improve the affiliation scheme of the OSMF ([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12))
* No updates since last meeting

## 3. Other business

### 3.1. Local Chapter application checklist
* Allan Mustard provided a "manual" of sorts. LCCWG's feedback is welcome especially from the members that are part of a LC or LC applicant. https://hackmd.io/4NfuVm7tSKi3HIB3FKFrNQ

### 3.2 Budget
* We need to review our budget proposal
* Could we fund software projects like Microcosms?

## 4. Next meeting

Feb 22 same time via BBB.

* Meeting ended at 16:13 UTC.