LCCWG 2023-10-30 meeting

Meeting started at 14:14 UTC.

0. Attendance

Present

• Arnalie - HOT
• Anisa - IT
• Eugene - PH
• Besfort - XK

Not present

• Maggie - US (with apologies)
• Geoffrey - Uganda (with apologies)

1. Administrative

• Minutes of previous meeting: https://hackmd.io/@lccwg/HkWO3W1ga

2. Main agenda

2.1. Board updates c/o Arnalie

• LC process updates
  • Blog post about LCs: https://blog.openstreetmap.org/2023/10/12/local-chapters-what-to-know-and-how-to-join/
  • Local chapters FAQs and application document pages now updated!
    https://osmfoundation.org/wiki/Local_Chapters/FAQ
    https://osmfoundation.org/wiki/Local_Chapters/Application_documents
  • community forum thread: https://community.openstreetmap.org/t/local-chapters-what-to-know-and-how-to-join/105231
  • Action:
    • to request private gitlab repository for LC applications (LCCWG and Board to have access)
  • Sri Lanka community is interested to maybe apply; presented during September Board meeting; planning to register with government by Q1 2024
  • Brazil community is also interested
• Belgium LC update will resume after SotM EU
• Board election in December: https://blog.openstreetmap.org/2023/09/01/osm-foundation-board-elections-2023/
  • new facilitator: Chisom Ejeh from Nigeria (with guidance from Michael Collinson)
• Microsoft donation
  • Blog post: https://blog.openstreetmap.org/2023/10/25/microsoft-pledges-150k-to-support-openstreetmap/
• Advisory Board facilitator c/o Mikel
  • How-to doc: https://hackmd.io/aZhOh7BxSXS7nw6IqXOs0g
  • Discourse thread: https://community.openstreetmap.org/t/consultation-on-advisory-board-coordinator-role
  • Position approved during October Board meeting
• regional SotM banners also promoted in osm.org - thank you, Adam!

Previous minutes

• OSM Belgium LC agreement will be "transferred" to a new entity
  • WG probably does not need to do anything at this time; just noted
• Maggie met with the OSMF Fundraising committee because Kendall County, Illinois became an OSMF Corporate Member and bypassed OSM US; there should probably be a mechanism for greater coordination between OSMF and LCs. Potential for coordinated membership sign up. OSMF will also add a section on their membership page about Local Chapter corporate memberships.
  • Note: US, JP, UK, and BE have corporate membership
  • This can also include individual membership (or a link to the local chapters page to sign up)
  • To-do: Eugene draft an email request addressed to the Board for concrete suggestions

2.2. LC How-to + application updates/status

• Discourse thread: https://community.openstreetmap.org/t/local-chapters-what-to-know-and-how-to-join/105231/3
• OSM The Gambia - no update for a year
  • Action:
    • Arnalie to ensure comms is added in the new private repo
    • Arnalie to follow up and cc Anisa (as POC)

Previous minutes

General Proposal: https://hackmd.io/@XT6NX5TWRciQGzTGjBEnRQ/By59EyMVn

• Proposed changes to LC pages (in red): https://docs.google.com/document/d/1PRNQABn0BbUp-2hLf27HY-MXh7gfDnx_H6DDOIynv1o/edit?usp=sharing

  • review/comments by 30 July (board + LCCWG)
    • Question from Mikel: budget/resource implications for LCCWG?

• Evaluation Guidelines https://hackmd.io/Yr6BnDV6SUiSo0A0qd33Fg

• LC handbook https://hackmd.io/4NfuVm7tSKi3HIB3FKFrNQ

• Previous actions/agreements:

  • Inform board for finalized page updates
  • Arnalie to draft collected LC reports blog + incorporate comms on updated LC page
  • WG agrees in principle to review applications. Do we start with new applications or take on old applications?
  • Maybe try start getting the OSM Gambia application unstuck by asking the Board for the status of this. (Windor-Essex application is too weird.) Eugene to email OSMF Secretary (Mikel) to ask about Gambia.

2.3. Improving the OSMF affiliation model [GL#12]

• Discourse thread: https://community.openstreetmap.org/t/improving-the-affiliation-scheme-of-the-osmf/105288/8

Previous minutes

• Working document: https://docs.google.com/document/d/1LKtw8T5sF5s21pk6DL1bJtflQKNFKBcAph0_cKzId_w

• This de-priortized, will tackle in next LCC Congress - ask people to prepare like what would be the benefits for the user groups, thats the word i was looking for, just to make everyone understand the diference this would makes for the local smaller user groups

• OSM US is also tackling "user groups" like SLC asking for grants

• Common agenda for Congresses:

  • What other models are available (eg Wikimedia User Groups, YouthMappers)
  • Benefits of LC and other models to be affiliated

2.4. LCC Congress 2022 + 2023

• Oceania SotM - already done

  • LCC topics weren't really discussed, but OSMF governance topics were discussed

• Asia SotM - Arnalie is attending; governance panel

• Africa SotM - Geoffrey is attending; governance panel

• Europe SotM - Not sure who is attending; Joost/Jonathan might be too busy; confirm if Adam is attending

• Mapping USA (Jan 19) - Request Maggie to squeeze in topics for discussion

• Previous agreed sched: Virtual LCCC on February 10, 13:00 UTC to 16:00 UTC

• Previous to-dos:

  • Maggie to draft a blog post to announce in-person + virtual LCCC with dates and agenda/discussion topics
  • Draft email to previous attendees thanking them and inviting them
  • Eugene to create wiki page

3. Any other business

• No other business

4. Next meeting

• Request if we stay with 14:00 UTC for November 27
• Anisa will not be able to attend

Meeting ended 15:05 UTC.