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# System prepended metadata

title: LCCWG 2020-04-20 meeting

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# LCCWG 2020-04-20 meeting

*Meeting started at 17:04 UTC.*

## 0. Attendance
* Patrick - CH
* Stefano - IT

### Present
* Clifford - US
* Ben - BE
* Eugene - PH
* Joost - BE
* Maggie - US (joined at around 17:10)
* Rob - UK

### Not present

### Guests

## 1. Administrative

### 1.1. Approval of the 2020-03-23 meeting minutes

https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-03-23
* Unanimously approved

### 1.2. Previous action items

*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | **Ongoing: Survey is closed. Review of responses is not yet started**<br>([Issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting |
| Maggie, Rob | **Plan for an online/virtual series of Local Chapters Congress events** | Ongoing<br>([Issue #3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting |
| Joost | Do a comparison of features of various OSM websites | Ongoing<br>([Issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting |
| All | Work with OSM India to become a Local Chapter | Not yet<br>([Issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting |
| Eugene | Request OSMF Board for funding for 1 or 2 LCCWG members to attend SotM 2020 | **Not done: Moot due to cancelation of in-person SotM**<br>([Issue #6](https://gitlab.com/osmfoundation/lccwg/-/issues/6)) | 2020-02 meeting |
| Maggie, Clifford | Support the development of microcosm | Ongoing<br>([Issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting |
| All | Sign NDA with the OSMF | Ongoing | Internal OSMF communication related to Local Chapters Survey |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion
> "We will explore and develop ideas for the Foundation to support the growth of Local Chapters and local communities, including helping mappers communicate or meet up with other local mappers, and working to reduce the challenges created by the fragmented nature of OSM."

#### 2.1.1. microcosm
> *[See GitLab issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7).*

* Maggie hasn't heard back from Brian. We need Brian's lead in order to push forward.
 
#### 2.1.2. Welcoming new mappers
**Background:** Joost opened [GitLab issue #8](https://gitlab.com/osmfoundation/lccwg/-/issues/8) with the following description:
> It's something we would like to see happen all over the world. It is not currently an action item though. Some history at https://github.com/osmlab/osm-planning/issues/13

* Should we tackle this issue as a new task?
    * SUBTASK 1:
       * Allow recognized groups (Local / thematic chapters - local groups)
       * Update user terms to allow messaging: Board, then LWG
       * Add an API to send user messages from LCs.
   * SUBTASK 2:
      * Set up one of the functioning tools for as many groups as possible. Possibly adopt and adapt OSMBE's (or OSM IT) welcoming tool - but only as a first step, we want to integrate in OSM.org in future
      * Maggie and Joost will set up an open call for collaborations on the topic.
 

### 2.2. Facilitating a global exchange of ideas
> "We will aim to provide Local Chapters and local communities with venues and communication channels to exchange ideas and share best practices in growing their communities. This may include reviving/managing the local-chapters mailing list and organizing sessions like the Local Chapters Congress during State of the Map or other events."
 
#### 2.2.1. Comparison of OSM websites
> *[See GitLab issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1).*

* No OSM UK,BE,CZ yet

#### 2.2.2. SotM 2020/Online Local Chapters and Communities Congress (LCCC)
> *[See GitLab issue #3](https://gitlab.com/osmfoundation/lccwg/-/issues/3).*

**Background:** SotMWG [has announced](https://blog.openstreetmap.org/2020/03/27/sotm-2020-will-be-a-virtual-conference/) that SotM 2020 will switch to an online/virtual conference instead due to the pandemic.
* As agreed before, WG will analyse the survey results and this will inform the agenda of the LCCC.
* No progress yet on the approved SotM session. (The WG could simply just present the results of the survey and introduce the work done by the WG).

### 2.3. Improving the Local Chapters affiliation scheme
> "We will review the role of Local Chapters within the Foundation and the interactions between them. Based on our findings we will make recommendations to the Board as to how the affiliation scheme can be improved to provide a stronger case for local communities to eventually become Local Chapters, or possibly suggest creating new affiliation models such as less-formal user groups."

#### 2.3.1. Local Chapters survey
> *[See GitLab issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2).*
* Clifford has closed the survey form and will provide the responses to the WG this week (and provide the raw data to Joost who can possibly transform the responses into a more digestible form)
* WG's assignment will be to read and analyse the responses picking up any insights and actionable items.

#### 2.3.2. Working with OSM India
> *[See GitLab issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5).*
* Clifford stated that OSM India did not respond to the survey. Clifford will try contacting the community again. Eugene will also try helping by contacting people he knows from the Indian community.

## 3. Other business

### 3.1. Non-disclosure agreement
* Has everybody signed the NDA and submitted it back to Dorothea?
  * Done: Joost, Clifford, ...
  * Not done: others

### 3.2. Switch from Mumble to BigBlueButton?
**Background:** The Board has decided to try switching from Mumble to BigBlueButton for their monthly meetings. They had a BBB server set up for the OSMF at https://osmvideo.cloud68.co/. The WG had decided to try using the system for this present meeting.
* The WG agreed to continue using BBB instead of Mumble.

### 3.3. News
* OSMF Microgrants has been launched: https://wiki.openstreetmap.org/wiki/Microgrants/Microgrants_2020
* OSM US has released the first part of their community survey results: https://www.openstreetmap.us/2020-community-survey/part1
* OSM US is moving forward with their drafting of a community Code of Conduct: https://www.openstreetmap.us/2020/04/cocdraft/

## 4. Next meeting

**Confirm:** Next meeting will be on May 18 (third Monday), 17:00 UTC. Eugene will send a calendar invite.

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*Meeting ended at 18:00 UTC.*
