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# System prepended metadata

title: LCCWG 2020-11-23 meeting

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# LCCWG 2020-11-23 meeting

*Meeting started at 15:06 UTC.*

## 0. Attendance
* Joost - BE
* Patrick - CH

### Present
* Anisa - IT (joined at '48)
* Besfort - XK 
* Charles - ZM (joined at '23)
* Clifford - US 
* Eugene - PH
* Geoffrey - UG
* Jonathan - BE
* Maggie - US
* Naveen - IN
* Rob - UK (joined at '56)
* Sophie - HOT/UK

### Not present

## 1. Administrative

### 1.1. Approval of the 2020-10-19 meeting minutes
* https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-10-19
** Approved

### 1.2. Resigning/inactive members
* Joost previously informed the WG that he could no longer devote any time to the WG because of his duties with the OSMF Board and as a Secretary. So he should be considered as inactive in the WG for the meantime. Joost also confirmed that he would no longer run for the Board in this year's AGM and could rejoin the WG after his term ends.
* Eugene contacted Stefano who is an original member of the WG. Stefano confirmed that he could no longer devote time to the WG and suggested to invite Anisa (OSM IT project manager) to join the WG. (See next item.)
* Ben informed the WG that he was resigning from the WG due to a lack of time as a Board member of HOT.

### 1.3. Approval of new WG members

* Naveen Francis (India)
  * Approved
* Jonathan Beliën (Belgium)
  * Approved
* Anisa Kuci (Italy)
  * Approved
* Sophie Mower (HOT/UK)
  * Specialty is inclusive development
  * Works on a mapping project on contaminated water sources
  * Approved
* Besfort Guri (Kosovo)
  * Board member of FLOSSK and in-charge os OSM Kosovo
  * Approved

### 1.4. Previous action items
*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Joost | Do a comparison of features of various OSM websites | Mostly done<br>([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | **Report submitted to the Board**<br>([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting |
| Maggie | Create SotM 2020 video presentation | **Closed;  [diary entry posted](https://www.openstreetmap.org/user/LCCWG/diary/394497)**<br>([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting |
| Maggie, Rob | Organise Local Chapters and Communities Congress 2020 | **Event is done!**<br>([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10)) | 2020-01 meeting |
| Eugene | Work with OSM India to become an OSMF affiliate | Pended<br>([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting |
| Maggie, Clifford | Support the development of Microcosms | Ongoing<br>([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting |
| Maggie, Joost | Provide a tool for communities to welcome new mappers | Ongoing<br>([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) | 2020-04 meeting |
| Ben | Update OSM website to allow affiliated groups to message OSM users | Ongoing<br>([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9)) | 2020-04 meeting |
| All | Resolve overlapping OSMF and LC membership scheme | Ongoing<br>([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11)) | 2020-06 meeting |
| Eugene | **Improve the affiliation scheme of the OSMF** | Not yet started<br>([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12)) | GL#5 |
| All | Develop/design local community website template/tool | **Ongoing**<br>([GL#13](https://gitlab.com/osmfoundation/lccwg/-/issues/13)) | 2020-09 meeting |
| **All** | **Update OSM website to highlight LCs** | **Not yet started**<br>([GL#14](https://gitlab.com/osmfoundation/lccwg/-/issues/14)) | **2020-10 meeting** |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion

#### 2.1.1. Support the development of Microcosms ([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7))
* Brian gave a demo and updates on the status of the development during the LCCC 2020. Brian said that there are around 8 items left to resolve for version 1 and that they would take roughly around 1 month to resolve.

#### 2.1.2. Provide a tool for communities to welcome new mappers ([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8))
* Presented by Anisa and Jonathan during the LCCC 2020.
* Could tie with the next action item (GL#9) to avoid manual copy-and-pasting of template messages.
* Jonathan to take this on.

#### 2.1.3. Update OSM website to allow affiliated groups to message OSM users ([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9))
* No updates.
* Jonathan to take this on.

#### 2.1.4. Develop/design local community website template/tool ([GL#13](https://gitlab.com/osmfoundation/lccwg/-/issues/13))
* Discussed in one of the breakout rooms led by Joost during the LCCC 2020.
* OSM Wiki page for collecting results of website comparison task (GL#1) still not yet created.
* Joost to take the lead (to be confirmed)
* Maggie: update on OSM US website
* Maggie and Geoffrey would like to join

#### 2.1.5. Update the OSM website to highlight Local Chapters ([GL#14](https://gitlab.com/osmfoundation/lccwg/-/issues/14))
* New action item and GitLab ticket #14 created.
* No updates yet.
* Could request budget to work on this. (See agenda item 3.1.)

### 2.2. Facilitating a global exchange of ideas
 
#### 2.2.1. Do a comparison of OSM websites ([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1))
* Presented by Joost during the LCCC 2020.
* Consider this action item closed and continue work on [GitLab ticket #13]. (See agenda item 2.1.4.)
* Clifford

#### 2.2.2. Local Chapters and Communities Congress (LCCC)([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10))
* ***Updates since the previous meeting:***
  * Eugene created an [OSM diary entry](https://www.openstreetmap.org/user/LCCWG/diary/394803) to promote the event.
  * Pre-event meeting held on November 16 from 15:00 UTC to around 15:40 UTC via BBB:
    * Attended by Anisa, Clifford, Eugene, Jonathan, and Maggie.
    * Eugene agreed to create a pad to collect questions.
    * Program on the event page on the OSM wiki was finalised.
    * Jonathan and Anisa confirmed that they can present the welcoming tool of OSM BE and OSM IT.
    * Jonathan confirmed that Joost can present the OSM website comparison session.
  * Joost confirmed that OSM US and FLOSSK would join the signing ceremony.
  * Event successfully held with 30+ participants.
    * See pad for attendance and minutes: https://mensuel.framapad.org/p/9rwtlapc0b-9k7o (Note: this pad will disappear in the future)
    * See BBB for recording: https://osmvideo.cloud68.co/user/eug-qq5-rzl-7hm/
* **Next steps:**
  * Eugene: Download video recordings + chat log, export pad, and post somewhere more permanent.
  * Create another OSM diary entry and/or OSM blog post?
    * Eugene to start draft
  * What are the new tasks/action items the WG should pursue as a result of the LCCC?
    * Rob: Funding (see budget)
    * Clifford+Rob: How to make LCs more influential in the OSMF? (Breakout room #3)
    * Rob: Request to use OSMF Loomio
    * Clifford asked Sophie about thematic orgs and smaller orgs? Sophie is interested in helping out.
    * Sophie: More platforms for accessible communications.

### 2.3. Improving the Local Chapters affiliation scheme

#### 2.3.1. Local Chapters survey ([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2))
* Clifford had previously emailed the survey report to the OSMF Board last October 5.
* **Next steps:**
  * Create blog post and/or diary entry to promote the report. Could we upload the report submitted to the Board on the OSM Wiki and create an OSM diary entry or OSM blog post with an executive summary?
    * Clifford
  * Create a checklist for LC application process (i.e., before a group even attempts to submit an application)
    * Geoffrey
  * Seek ways how to help communities become more sustainable (financial + membership)
    * Best practices on how to be sustainable
    * Use Loomio?
  * Other next steps/work on recommendations?

#### 2.3.2. Resolve overlapping OSMF and LC membership scheme ([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11))
* No updates.

#### 2.3.3. Improve the affiliation scheme of the OSMF ([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12))
* Previous: No objections to the OSMF recognising less formal groups such as user groups and non-geographic groups such as thematic organisations.
* Mentioned during the LCCC 2020.
* Rob: Maybe Naveen can make a proposal? Maybe this should be tailored to each interested group.
* Naveen: India can have an AoA but not government-registered
  * Rob: Funding issue personal account
* Sophie: As HOT Microgrants manager, comes up with the funding problem too.

## 3. Other business

### 3.1. LCCWG budget
* Proposed budget items for 2021:
  * OSM website development - €5000
  * Funding for 1-2 WG members to attend SotM 2021 (assuming this pushes through) to convene/facilitate LCCC 2021
    * Clifford + Eugene: get estimate for airfare + hotel; Rob can also help (maybe total of €3500-4000).
    * Geoffrey (member of SotM WG): Not sure if Cape Town would go again.
  * Naveen: for website hosting?
    * Eugene: Not needed if GitHub pages is the solution
    * Clifford: OSMF Microgrants can accept such funding for hosting; Rob: multi-year; Clifford says that Microgrants can be flexible in the future.
    * €1000

### 3.2. WG members running for the OSMF Board
* Just an announcement: Eugene have put himself up again as a candidate for the 2020 OSMF Board election. Note that if Eugene is elected, the WG would need to appoint a new chair.

## 4. Next meeting
Next meeting will be on January 18 (third Monday) at 15:00 UTC using Mumble. No meeting in December as a holiday/end-of-year break. Eugene will send a calendar invite.

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*Meeting ended at 17:02 UTC.*
