# LCCWG 2020-02-17 meeting

## News and updates
*The following is a summary by Eugene of news and updates from the period between the January and February meetings that involve the LCCWG and are not otherwise included in ongoing tasks and action items of the WG. The views expressed are not official positions of the LCCWG and are provided here as input (and pre-read material) for the February meeting.*

### 1. Supporting local communities to become Local Chapters
Allan Mustard (OSMF Chair) had a call with the OSM India community regarding becoming a Local Chapter and got feedback that the process is time-consuming, expensive, and needs a lot of paperwork. Allan then sent a message to the osmf-talk mailing list and the LCCWG wondering if the OSMF can help defray expenses for these Local Chapters-to-be and asked if the LCCWG can look into this and come up with a proposal.

Several OSMF and LCCWG members replied with various comments and suggestions with the general sentiment that it should be okay for the OSMF to help with expenses but only for those groups that are already "established". In other words, the OSMF should not try to force the creation Local Chapters if the community does not exist or if they are not yet ready. Alternatively, a another suggestion was that the OSMF should come up with a lightweight model of affiliation.

* *See agenda item 2.3.2 below for meeting discussion.*

### 2. Involvement of LCCWG in Local Chapter application process
Back when the LCCWG was submitted for recognition to the Board, Heather Leson, then Board Director, asked if the WG is open to mentoring Local Chapters-to-be. The LCCWG's official position was:

> "[The LCCWG] currently cannot do mentoring due to a lack of resources but could probably do it in the future once the WG has lots of experience. In the meantime, groups that are applying can certainly ask questions and seek advice on the [e-mail] mailing list or the OSM-community-building Telegram/Riot/IRC channel."

Recently, during the call for feedback on the application of OSM Czech Republic as a Local Chapter, Simon Poole asked if the LCCWG was involved in the application process, while Allan Mustard thinks that the LCCWG should be engaged in the process.

* *See agenda item 2.3.3 below for meeting discussion.*

### 3. FOSS Policy
Tobias Knerr (a Board director) contacted the LCCWG last February 6 to ask whether having an "explicit commitment that essential communications would at least *also* be accessible through an open, preferably self-hosted, platform" impact the WG's activities. (See also the Foundation's existing [FOSS Policy](https://wiki.osmfoundation.org/wiki/FOSS_Policy).)

A few WG members replied to Tobias essentially saying that there will be no impact to general communications, but using proprietary channels to contact individual Local Chapters and communities themselves is still needed. In addition, the WG already uses open channels and platforms for all of its essential internal communications.

* *See agenda item 3.2 below for meeting discussion.*

---

# Meeting agenda and running notes

*Meeting started at 17:02 UTC.*

## 0. Attendance

### Present
* Ben - BE
* Clifford - US
* Eugene - PH
* Maggie - US
* Rob - UK

### Not present
* Joost - BE (with apologies)
* Patrick - CH
* Stefano - IT

### Guests

## 1. Administrative

### 1.1. Approval of the 2020-01-20 meeting minutes

https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-01-20
* Approved after some feedback from Rob and Maggie regarding a couple of items on the minutes.

* Matters arising relating to the previous minutes:
* Rob: Query on action related to SotM event.
* Rob: Query on how we split things between out first two aims. Would expect Microcosm to be in the second aim but that may be how you interpet the aims. I see several areas (below) and believe that realigning our aims around these may help us push forward.
* (1) Directly helping new groups establish themselves;
* (2) Directly helping existing groups to get bigger;
* (3) Creating/fostering an evironment where new and existing groups can help each other (without relying on LCCWG as an intermediary);
* (4) Reviewing/improvng the Local Chapters affilaition scheme.

### 1.2. Previous action items

*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Eugene | Send an email to the osmf-talk list about the re-launch of the WG and solicit members who want to join the WG | **Done, [see mailing list post](https://lists.openstreetmap.org/pipermail/osmf-talk/2020-February/006620.html) (2020-02-02)** | 2019-09 meeting |
| Eugene | Publish WG ToR to the local-chapters list | **Done by [updating the LCCWG page on the OSMF website](https://wiki.osmfoundation.org/w/index.php?diff=6834&oldid=6812) to reflect the current status of the WG, incorporate the approved Terms of Reference into the page, and do other updates and improvements (2020-01-31)** | SotM 2019 LCC |
| All | Create a page at the OSM Wiki to provide a curated list of these projects/tools and to promote this as widely as possible | Ongoing: **"OSMCAL", "Welcome Mat" and "Building inclusive spaces" sections [have been added](https://wiki.openstreetmap.org/w/index.php?diff=1958593&oldid=1921027)** | 2019-10, 2019-11 meetings |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | **Draft survey created**<br>*(see agenda item 2.3.1 below for succeeding discussion)* | 2019-11 meeting |
| **Joost** | **Update the OSMF Website to reflect the current status of the LCCWG** | **Done (2020-01-20)** | **2020-01 meeting** |
| **Maggie, Rob** | **Steer WG discussion in preparation for the Local Chapters Congress session at SotM 2020** | **Ongoing** | **2020-01 meeting** |
| **Joost** | **Create a GitLab repository for the LCCWG** | **[Done](https://gitlab.com/osmfoundation/lccwg) (2020-01-21)**<br>*(see agenda item 3.3 below for further discussion)* | **2020-01 meeting** |
| **None** | **Do a comparison of features of various OSM websites** | **Not started** | **2020-01 meeting** |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion
> "We will explore and develop ideas for the Foundation to support the growth of Local Chapters and local communities, including helping mappers communicate or meet up with other local mappers, and working to reduce the challenges created by the fragmented nature of OSM."

#### 2.1.1. microcosm
* What can the LCCWG do to further support this initiative and have it move forward?
* **Action item:** Maggie and Clifford to take the initiative to find ways or resources to push this feature forward.

#### 2.1.2. Building local communities wiki page
* [Building local communities](https://wiki.openstreetmap.org/wiki/Building_local_communities) page on the OSM Wiki.
* **Previous action item:**
* Add welcome mat - Now done
* Add welcoming tools
* Add a section about "building inclusive spaces" - Now done
* Leave this item on the back burner for now.

### 2.2. Facilitating a global exchange of ideas
> "We will aim to provide Local Chapters and local communities with venues and communication channels to exchange ideas and share best practices in growing their communities. This may include reviving/managing the local-chapters mailing list and organizing sessions like the Local Chapters Congress during State of the Map or other events."

#### 2.2.1. Local Chapters Congress at SotM 2020
* **Action item:** Eugene will ask Board on behalf of the WG for funding for 2 WG members to attend SotM 2020.
* Maggie: Lightning talk introducing the WG.
* ***Action item:** WG to brainstorm content for the LCC over the coming months.

#### 2.2.2. Comparison of OSM websites
In the January meeting, the LCCWG agreed to run a comparison of the features of various OSM websites. The idea is that this can provide information on improving the OSM website, but more importantly for the LCCWG's work, the comparison can be used as a source for Local Chapters and local communities for when they create or improve their own websites.
* Who wants to lead this task?
* What is the expected timeline for doing this comparison? (We need deadlines and due dates.)
* What is the expected output/report for this comparison?
* What are the next steps after we have run this comparison?

* Since Joost has already started the comparison, ask him to take the lead on this task.

### 2.3. Improving the Local Chapters affiliation scheme
> "We will review the role of Local Chapters within the Foundation and the interactions between them. Based on our findings we will make recommendations to the Board as to how the affiliation scheme can be improved to provide a stronger case for local communities to eventually become Local Chapters, or possibly suggest creating new affiliation models such as less-formal user groups."

#### 2.3.1. Local Chapters survey
Clifford has created the draft survey, has solicited feedback from the LCCWG members, and has updated the survey based on the initial feedback.
* What else do we need to do to finalize the survey?
* Anything we need to change in light of Rob's comments on refining our group aims? (e.g. should we include a fuller range of our aims in the survey or is it best to have seperate surveys?)
* Do we need to have the survey translated?
* Send out a call to ask for volunteer translations.
* Which Local Chapters, chapters-to-be, and communities should we target with this survey?
* Default: Existing and applying LCs. And contact as many other groups/communities as possible.
* What is the expected timeline for running the survey? (We need deadlines and due dates.)
* Send out 1st of March then leave open for 2 months.
* What is the expected output/report for this survey?
* What are the next steps after we have run this survey?

#### 2.3.2. User group affiliation scheme
Based on previous discussion, there doesn't seem to be any real opposition to the Foundation having a lighter affiliation scheme such as recognizing user groups.
* Should we push forward with a proposal to have the Foundation also recognize informal (non-government-registered) groups and communities?
* If yes, what is the expected relationship between the Foundation and such user groups (we need a framework similar to the [Local Chapter template agreement](https://wiki.osmfoundation.org/wiki/Local_Chapters/Template_agreement)).
* If yes, we need a lead to take this task on, set deadlines/due dates, and set expected outcomes.

* Put in the back burner.
* **Action item:** Eugene will formulate a question to be added to the survey.

#### 2.3.3. Involvement of LCCWG in the Local Chapter application process
*Please refer to news and updates item 2 above for background.*
* Should the LCCWG be involved in the Local Chapter application process? This means we would change our current position (Nov 2019) on supporting the establishment of new Local Chapters?
* If yes, what should the involvement be?
* Proposed new position by Rob: As long as the local community can put in the work to find answers themselves, the LCCWG will help with basic review and make recommendations to the Board if financial support is needed.
* Passive involvement for now so that we get familiar with the application process with the view to eventually becoming more involved in the future.
* **Action item:** Agreed to work with OSM India as a trial in supporting local groups way before they apply to become a local chapter, ask Allan for copy of his notes, and also ask OSM India to also fill out the survey.

## 3. Other items

### 3.1. Call for Microgrants Committee volunteers
Joost has put out the call for volunteers to join the OSMF Microgrants Committee: https://lists.openstreetmap.org/pipermail/osmf-talk/2020-February/006648.html
* What can the LCCWG do to support the Microgrants program since this will likely involve Local Chapters and communities?
* Clifford: maybe groups asking for help in growing their communities can approach the WG.

### 3.2. FOSS Policy
*Please refer to news and updates item 3 above for background.*
* Is the LCCWG happy with the reponses to Tobias so far? Is there any need to respond further?
* No need to respond further. We have already generally expressed our views.

### 3.3. GitLab repository
* Should we close the old [GitHub repository](https://github.com/osmfoundation/lcwg) now that we have [moved to GitLab](https://gitlab.com/osmfoundation/lccwg)?
* ***Action item:*** Eugene to request Joost to "archive" the GitHub repository and also add a link there pointing to the new GitLab repository.
* How should we make use of the GitLab repository?
* Use the repo issue tracker to track the WG's action items.
* **Action item:** Eugene to create issues for our action items. WG members will send to Eugene their GitLab user names.

## 4. Next meeting

Next meeting will on March 16 (third Monday), 17:00 UTC.
* Clifford already put a notice that he cannot attend this meeting.

---

*Meeting closed at 18:36 UTC.*