LCCWG 2024-08-08 meeting

Meeting started at 12:40 UTC.

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0. Attendance

Present

• Arnalie - Board
• Eugene - PH
• Włodzimierz - PL
• Michael - UN
• Besfort - XK

Not present

• Adam - UK (with apologies)
• Geoffrey - UG (with apologies; at Wikimania)
• Anisa - IT (with apologies; at Wikimania)

1. Administrative

• Minutes of previous 2 meetings:
  • April: https://osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2024-04-24
    • Approved
  • June: https://osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2024-06-26
    • Approved
  • Eugene: Transfer of past minutes to OSMF wiki is ongoing
• Arnalie's status
  • no longer with HOT; now participating as part of the Board
  • Note: LCCWG allow 2 members per community/local chapter to join so Arnalie could be a WG member as the 2nd rep of PH

2. Main agenda

2.1. Board updates (c/o Arnalie/Dani)

• Board AMA session in SotM 2024 in Nairobi, moderated by Courtney
• Self-nominations for Board election now open; 4 board seats open (Craig is the only one confirmed to re-run)
  • https://wiki.openstreetmap.org/wiki/Foundation/AGM2024/Election_to_Board
• OSMF Membership Campaign closed
  • 293 sign up's from March to May
  • mostly Active Contributor Membership application
  • new members from 16 countries
• OSMF Affiliation Model - Julien followed up
• OSMF support to regiona/national SotMs (can be discussed later in microgrants section?)

2.2. LCC Virtual Congress

• Post-congress tasks (from previous minutes)
  • [NEW] Documentation
    • Post recording online
      • Eugene to confirm progress with Maggie
      • Follow this up
    • Request and post presentation slides from presenters (check notes)
    • Arnalie: Still have to create some blog post / diary / docu / update community forum thread regarding the OSMF Affiliation Models discussion
  • Send thank you email?
    • Eugene to confirm progress with Maggie
    • Drop this, and email for the next Congress
  • Draft a OSM Blog post
    • Eugene to start draft in HackMD
    • Drop this
  • Adam: Still have to create some notes regarding the OSM website Community page update

2.3. LC How-to + application updates/status

2.3.1. OSM The Gambia application

• Assigned to Anisa / Arnalie
• Jaria sent updated docs 23 April
• Arnalie reviewed and sent a comment 29 May:
  Do you have any local consultation documents/announcements in the Gambia community to serve as an evidence that the formation of OSM Gambia org and plan to apply as OSMF Local Chapter has been known to the osm community/mappers in Gambia? This can be in the form of mailing lists, posts in the Community Forum in discourse or community channels (e.g. Telegram) :)
• Jaria responded 5June: To answer your question there is no document we only announced in our WhatsApp group is that enough?
• Arnalie responded and advised to send a link/screenshot and for Jaria to post in community forum
• followed up Mon, 5Aug
• they posted: https://community.openstreetmap.org/t/openstreetmap-gambia-local-chapter/117043
• Action: allow for 1 week, then go through community consultation by 13 august (Arnalie to post)

2.3.2. UniqueMappers Network (Nigeria) application

• Assigned to Michael

• Michael in TG: Just an update, I received back from UniqueMappers Nigeria, and soon they will submit additional documentation

• They also send an email requesting for financial support for a regional SotM Nigeria

• Action item:

2.3.3. umbraOSM (Brazil) - expressed interest

• Assigned to Włodzimierz / Eugene
• Włodzimierz was busy with SotM EU
• Raphael followed up 29May and 11June via email, also today
• check latest email and respond

2.3.4. others

• Eugene still to send an email recommendation to the Board re Windsor-Essex; will compile all documentation
• conflicting communities…

2.4. Microgrants

• Arnalie is asking if the budgeted funds can be redirected to supporting regional/local SotMs
  • 11k euro is not enough amount to adequately support a conference
  • if the event is small/single country a few thousands might help
  • …
  • too late for 2024
• Maybe try running in early 2025.

2.5. OSM Community survey documentation

• Eugene to transfer report to OSMF website
  • Final report PDF is now on the website: https://osmfoundation.org/wiki/File:2020_LCCWG_Survey-1.pdf
  • Also linked from this new section on the LCCWG page: https://osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group#Community_survey

2.6. SotM updates

2.6.1. SotM EU 2024 (18-21 Jul, Łódź)

• 8 page report of findings/problems
  • Problem with marketing / sponsors
  • Hard to set ticket price
  • Still not received funds from sponsors 2 weeks after the event
  • PR / marketing problem; CWG was not much help
  • Proposal to Board: Similar to active contributor program for discounted tickets
  • food was great
  • Polytechnica? to help with technical support and session support
  • OSMF WGs was not much help; especially with communication and sponsors? Microsoft as sponsor is a problem; need to flow through OSMF
• https://osmfoundation.org/wiki/Sponsorship_distribution_agreement_for_local_SotM
  • Not sure if this is already being used?
  • Ask Dorothea/Mateusz
• https://osmfoundation.org/wiki/SOTM_Quick_Licence
  • FAQ?

2.6.2. SotM 2024 (6-8 Sep)

• Arnalie, Geoffrey are going
• LCC session?
• Local team is monitoring situation in Kenya; currently not an issue

2.6.3. Others

• SotM Asia moved from September to November due to situation in Bangladesh; team will meet in September
• SotM LatAm + FOSS4G Brasil? Withdrew SotM quick license application

3. Any other business

• Włodzimierz: List of LC contact info –> Advisory Board too
• Włodzimierz: 31 Day OSM Challenge for October
• Michael: Advent calendar idea with PoliMappers

4. Next meeting

• Sep 5, Thu

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Meeting ended 14:13 UTC.