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# System prepended metadata

title: LCCWG 2020-07-20 meeting

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# LCCWG 2020-07-20 meeting

*Meeting started at 15:02 UTC.*

## 0. Attendance

### Present
* Charles - ZM
* Clifford - US 
* Eugene - PH
* Geoffrey - UG
* Maggie - US
* Rob - UK (joined 15:05)

### Not present
* Ben - BE (with apologies)
* Joost - BE (with apologies)
* Patrick - CH
* Stefano - IT

### Guests

## 1. Administrative

### 1.1. Approval of the 2020-06-15 meeting minutes
* https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-06-15
  * Approved

### 1.2. HackMD team
* _Eugene created a [HackMD team for the LCCWG](https://hackmd.io/team/lccwg). All are encouraged to put LCCWG-related notes here. Note that notes in this team is public and shouldn't be used for sensitive/private information._

### 1.3. Conflict of interest policy for working groups
* _Tobias, on behalf of the Board, contacted LCCWG to ask if there should be a CoI policy for working groups, and if so, what changes would have to be made compared to the board's CoI policy to make it suitable for that purpose?_

### 1.4. Conflict of interest disclosure
* _Starting June 23, Eugene has a potential conflict of interest since he entered into a contract with [Kaart](https://wiki.openstreetmap.org/wiki/Kaart) and joined their data team. Kaart is currently a [Bronze Corporate Member](https://wiki.osmfoundation.org/wiki/Corporate_Members#Bronze_Corporate_Members) of the OSMF. This disclosure is provided for transparency for the rest of the LCCWG members._

### 1.5. Non-disclosure agreement
* Has everybody signed the NDA and submitted it back to Dorothea?
* Eugene to ask Dorothea for Charles to sign

### 1.6. Previous action items
*Items in **bold** are updates in status or new action items.*

| Assigned | Item | Status | Source |
| --- | --- | --- | --- |
| Joost | Do a comparison of features of various OSM websites | Summarisation is ongoing<br>([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting |
| Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | Summarisation is ongoing<br>([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting |
| Maggie | Create SotM 2020 video presentation | **SotM done**<br>([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting |
| Maggie, Rob | Organise Local Chapters and Communities Congress 2020 | **Form to schedule LCCC created**<br>([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10)) | 2020-01 meeting |
| Eugene | Work with OSM India to become a Local Chapter | **Some feedback received**<br>([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting |
| Maggie, Clifford | Support the development of Microcosms | Ongoing<br>([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting |
| Maggie | Provide easy-to-use welcoming tool | Ongoing<br>([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) | 2020-04 meeting |
| Ben | Update OSM website to allow messaging from groups to OSM users | Ongoing<br>([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9)) | 2020-04 meeting |
| **All** | **OSMF + LC membership scheme** | **Not yet started**<br>([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11)) | **2020-06 meeting** |
| **Eugene** | **User group affiliation model** | **Not yet started**<br>([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12)) | **GL#5** |
| All | Sign NDA with the OSMF | Ongoing | Internal OSMF communication related to Local Chapters Survey |

## 2. WG focus items
_Per the Terms of Reference, WG members should work on the focus items._

### 2.1. Building local community cohesion

#### 2.1.1. Microcosms ([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7))
* _Updates: Brian working on it but development is slow._
* Maggie to check in with Brian.
 
#### 2.1.2. Tool for welcoming new mappers ([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8))
* _Updates: Maggie and Joost still trying to set up a meeting._

#### 2.1.3. OSM website feature to allow messaging from groups to OSM users ([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9))
* _No updates._

### 2.2. Facilitating a global exchange of ideas
 
#### 2.2.1. Comparison of OSM websites ([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1))
* _Create an OSM diary entry?_
* Eugene to follow-up with Joost.

#### 2.2.2. SotM 2020 video presentation ([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3))
* _[Recording of the talk is now available](https://media.ccc.de/v/sotm2020-4316-building-stronger-communities-together-the-local-chapters-community-working-group)._
* _Any further action needed? Perhaps create an OSM diary entry?_
* Maggie to start a draft.

#### 2.2.3. Local Chapters and Communities Congress (LCCC) ([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10))
* _**Updates:** Maggie had informed the WG several responses have been received so far on the LCCC form._
* Next step: Choose a date fairly soon.
* Next, next step: Put up sign-up/registration form.
* Time zones. Topics. Homework.

### 2.3. Improving the Local Chapters affiliation scheme

#### 2.3.1. Local Chapters survey ([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2))
* _Next steps? Provide data/summary to Board? Create an OSM diary entry? Develop concrete recommendations?_
* Clifford: Draft 2 set of recommendations: for WG and for OSMF. 
* Deadline to finish this in September.
* Clifford to send the link again to local@.

#### 2.3.2. Working with OSM India ([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5))
* _**Updates:**_
  * _Eugene has chatted with Naveen, Jinal, and Arun. One of the suggestions was for OSMF to offer a user group model of affiliation._
  * _Eugene created GitLab ticket #12; see agenda item below._

#### 2.3.3. OSMF membership + LC membership ([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11))
* _**Updates:** Maggie created this ticket with the following description: "Discussion about membership of OSMF and LCs. Asking community members to be members of both may not be the most sustainable path. Is there a different way to approach this? Why do we have members? Initial thoughts include changing the requirements to vote, improving coordination with the OSMF - maybe through joint membership or some kind of fee structure."_

* Eugene: Active contributor membership scheme
* Maggie+Rob: Combined payment scheme.
* Eugene: OSMF and LC are independent orgs. Clear communication.
* Rob: OSMF can possibly provide LCs with CiviCRM service.
* Eugene to start convo with MWG.

#### 2.3.4. User group affiliation model ([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12))
* _**Updates:** Eugene created this ticket to talk about setting up a user group affiliation model for the OSMF as a lighter alternative to the current Local Chapter scheme._
* Clifford to talk WMF's AffCom.
* Eugene: explained WMF's user group scheme.
* Geoffrey shared OSM Uganda's experience
* Rob shared OSM UK's experience.
* WG agrees in principle to pursue this model.

## 4. Other business

## 5. Next meeting
Next meeting will be on August 17 (third Monday) at 15:00 UTC using Mumble? Eugene will send a calendar invite.

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*Meeting ended at 16:09 UTC.*
