LCCWG 2020-07-20 meeting

# LCCWG 2020-07-20 meeting *Meeting started at 15:02 UTC.* ## 0. Attendance ### Present * Charles - ZM * Clifford - US * Eugene - PH * Geoffrey - UG * Maggie - US * Rob - UK (joined 15:05) ### Not present * Ben - BE (with apologies) * Joost - BE (with apologies) * Patrick - CH * Stefano - IT ### Guests ## 1. Administrative ### 1.1. Approval of the 2020-06-15 meeting minutes * https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-06-15 * Approved ### 1.2. HackMD team * _Eugene created a [HackMD team for the LCCWG](https://hackmd.io/team/lccwg). All are encouraged to put LCCWG-related notes here. Note that notes in this team is public and shouldn't be used for sensitive/private information._ ### 1.3. Conflict of interest policy for working groups * _Tobias, on behalf of the Board, contacted LCCWG to ask if there should be a CoI policy for working groups, and if so, what changes would have to be made compared to the board's CoI policy to make it suitable for that purpose?_ ### 1.4. Conflict of interest disclosure * _Starting June 23, Eugene has a potential conflict of interest since he entered into a contract with [Kaart](https://wiki.openstreetmap.org/wiki/Kaart) and joined their data team. Kaart is currently a [Bronze Corporate Member](https://wiki.osmfoundation.org/wiki/Corporate_Members#Bronze_Corporate_Members) of the OSMF. This disclosure is provided for transparency for the rest of the LCCWG members._ ### 1.5. Non-disclosure agreement * Has everybody signed the NDA and submitted it back to Dorothea? * Eugene to ask Dorothea for Charles to sign ### 1.6. Previous action items *Items in **bold** are updates in status or new action items.* | Assigned | Item | Status | Source | | --- | --- | --- | --- | | Joost | Do a comparison of features of various OSM websites | Summarisation is ongoing ([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) | 2020-01 meeting | | Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | Summarisation is ongoing ([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) | 2019-11 meeting | | Maggie | Create SotM 2020 video presentation | **SotM done** ([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) | 2020-01 meeting | | Maggie, Rob | Organise Local Chapters and Communities Congress 2020 | **Form to schedule LCCC created** ([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10)) | 2020-01 meeting | | Eugene | Work with OSM India to become a Local Chapter | **Some feedback received** ([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) | 2020-02 meeting | | Maggie, Clifford | Support the development of Microcosms | Ongoing ([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) | 2020-02 meeting | | Maggie | Provide easy-to-use welcoming tool | Ongoing ([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) | 2020-04 meeting | | Ben | Update OSM website to allow messaging from groups to OSM users | Ongoing ([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9)) | 2020-04 meeting | | **All** | **OSMF + LC membership scheme** | **Not yet started** ([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11)) | **2020-06 meeting** | | **Eugene** | **User group affiliation model** | **Not yet started** ([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12)) | **GL#5** | | All | Sign NDA with the OSMF | Ongoing | Internal OSMF communication related to Local Chapters Survey | ## 2. WG focus items _Per the Terms of Reference, WG members should work on the focus items._ ### 2.1. Building local community cohesion #### 2.1.1. Microcosms ([GL#7](https://gitlab.com/osmfoundation/lccwg/-/issues/7)) * _Updates: Brian working on it but development is slow._ * Maggie to check in with Brian. #### 2.1.2. Tool for welcoming new mappers ([GL#8](https://gitlab.com/osmfoundation/lccwg/-/issues/8)) * _Updates: Maggie and Joost still trying to set up a meeting._ #### 2.1.3. OSM website feature to allow messaging from groups to OSM users ([GL#9](https://gitlab.com/osmfoundation/lccwg/-/issues/9)) * _No updates._ ### 2.2. Facilitating a global exchange of ideas #### 2.2.1. Comparison of OSM websites ([GL#1](https://gitlab.com/osmfoundation/lccwg/-/issues/1)) * _Create an OSM diary entry?_ * Eugene to follow-up with Joost. #### 2.2.2. SotM 2020 video presentation ([GL#3](https://gitlab.com/osmfoundation/lccwg/-/issues/3)) * _[Recording of the talk is now available](https://media.ccc.de/v/sotm2020-4316-building-stronger-communities-together-the-local-chapters-community-working-group)._ * _Any further action needed? Perhaps create an OSM diary entry?_ * Maggie to start a draft. #### 2.2.3. Local Chapters and Communities Congress (LCCC) ([GL#10](https://gitlab.com/osmfoundation/lccwg/-/issues/10)) * _**Updates:** Maggie had informed the WG several responses have been received so far on the LCCC form._ * Next step: Choose a date fairly soon. * Next, next step: Put up sign-up/registration form. * Time zones. Topics. Homework. ### 2.3. Improving the Local Chapters affiliation scheme #### 2.3.1. Local Chapters survey ([GL#2](https://gitlab.com/osmfoundation/lccwg/-/issues/2)) * _Next steps? Provide data/summary to Board? Create an OSM diary entry? Develop concrete recommendations?_ * Clifford: Draft 2 set of recommendations: for WG and for OSMF. * Deadline to finish this in September. * Clifford to send the link again to local@. #### 2.3.2. Working with OSM India ([GL#5](https://gitlab.com/osmfoundation/lccwg/-/issues/5)) * _**Updates:**_ * _Eugene has chatted with Naveen, Jinal, and Arun. One of the suggestions was for OSMF to offer a user group model of affiliation._ * _Eugene created GitLab ticket #12; see agenda item below._ #### 2.3.3. OSMF membership + LC membership ([GL#11](https://gitlab.com/osmfoundation/lccwg/-/issues/11)) * _**Updates:** Maggie created this ticket with the following description: "Discussion about membership of OSMF and LCs. Asking community members to be members of both may not be the most sustainable path. Is there a different way to approach this? Why do we have members? Initial thoughts include changing the requirements to vote, improving coordination with the OSMF - maybe through joint membership or some kind of fee structure."_ * Eugene: Active contributor membership scheme * Maggie+Rob: Combined payment scheme. * Eugene: OSMF and LC are independent orgs. Clear communication. * Rob: OSMF can possibly provide LCs with CiviCRM service. * Eugene to start convo with MWG. #### 2.3.4. User group affiliation model ([GL#12](https://gitlab.com/osmfoundation/lccwg/-/issues/12)) * _**Updates:** Eugene created this ticket to talk about setting up a user group affiliation model for the OSMF as a lighter alternative to the current Local Chapter scheme._ * Clifford to talk WMF's AffCom. * Eugene: explained WMF's user group scheme. * Geoffrey shared OSM Uganda's experience * Rob shared OSM UK's experience. * WG agrees in principle to pursue this model. ## 4. Other business ## 5. Next meeting Next meeting will be on August 17 (third Monday) at 15:00 UTC using Mumble? Eugene will send a calendar invite. --- *Meeting ended at 16:09 UTC.*