LCCWG 2020-03-23 meeting

# LCCWG 2020-03-23 meeting *Meeting started at 17:07 UTC.* ## 0. Attendance * Ben - BE * Patrick - CH * Stefano - IT ### Present * Clifford - US * Eugene - PH * Joost - BE * Maggie - US * Rob - UK ### Not present ### Guests ## 1. Administrative ### 1.1. Approval of the 2020-02-17 meeting minutes https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2020-02-17 - Approved ### 1.2. Previous action items *Items in **bold** are updates in status or new action items.* | Assigned | Item | Status | Source | | --- | --- | --- | --- | | All | Create a page at the OSM Wiki to provide a curated list of these projects/tools and to promote this as widely as possible | **Closed for now** | 2019-10, 2019-11 meetings | | Clifford | Run a survey with existing chapters and chapters-to-be to get their views why they applied/will apply to become a chapter | **Ongoing: Survey released to target LCs and communities (2020-03-05) ([Issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2))** | 2019-11 meeting | | Maggie, Rob | Steer WG discussion in preparation for the Local Chapters Congress session at SotM 2020 | Ongoing **([Issue #3](https://gitlab.com/osmfoundation/lccwg/-/issues/3))** | 2020-01 meeting | | **Joost** | Do a comparison of features of various OSM websites | Ongoing **([Issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1))** | 2020-01 meeting | | **Joost** | **Archive the LCWG GitHub repository** | **Done during the meeting ([Issue #4](https://gitlab.com/osmfoundation/lccwg/-/issues/4))** | **2020-02 meeting** | | **All** | **Work with OSM India to become a Local Chapter** | **Not yet ([Issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5))** | **2020-02 meeting** | | **Eugene** | **Request OSMF Board for funding for 1 or 2 LCCWG members to attend SotM 2020** | **Not yet ([Issue #6](https://gitlab.com/osmfoundation/lccwg/-/issues/6))** | **2020-02 meeting** | | **Maggie, Clifford** | **Support the development of microcosm** | **Ongoing ([Issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7))** | **2020-02 meeting** | | **All** | **Sign NDA with the OSMF** | **Ongoing** | **Internal OSMF communication related to Local Chapters Survey** | ## 2. WG focus items _Per the Terms of Reference, WG members should work on the focus items._ ### 2.1. Building local community cohesion > "We will explore and develop ideas for the Foundation to support the growth of Local Chapters and local communities, including helping mappers communicate or meet up with other local mappers, and working to reduce the challenges created by the fragmented nature of OSM." #### 2.1.1. microcosm > *[See GitLab issue #7](https://gitlab.com/osmfoundation/lccwg/-/issues/7).* * Any updates? ** Maggie: Reached out to some Ruby devs and reached out to Brian but haven't heard back. ** Clifford: Reached out to some devs as well. ### 2.2. Facilitating a global exchange of ideas > "We will aim to provide Local Chapters and local communities with venues and communication channels to exchange ideas and share best practices in growing their communities. This may include reviving/managing the local-chapters mailing list and organizing sessions like the Local Chapters Congress during State of the Map or other events." #### 2.2.2. Comparison of OSM websites > *[See GitLab issue #1](https://gitlab.com/osmfoundation/lccwg/-/issues/1).* * What are the expected timeline/due dates, expected output, and next steps for doing this website comparison/inventory? ### 2.3. Improving the Local Chapters affiliation scheme > "We will review the role of Local Chapters within the Foundation and the interactions between them. Based on our findings we will make recommendations to the Board as to how the affiliation scheme can be improved to provide a stronger case for local communities to eventually become Local Chapters, or possibly suggest creating new affiliation models such as less-formal user groups." #### 2.3.1. Local Chapters survey > *[See GitLab issue #2](https://gitlab.com/osmfoundation/lccwg/-/issues/2).* * Background: Clifford will not be available so Joost has also been given access to the LimeQuery account. * Any updates? Have there been any responses yet? ** Some 11 responses + 18 partial * What are the next steps after we have run this survey? ** Clifford: WG to review the responses, see action items, write a blog post. ** Joost: WG can present to the next Board meeting. Board is interested in the results of the survey. #### 2.3.2. Working with OSM India > *[See GitLab issue #5](https://gitlab.com/osmfoundation/lccwg/-/issues/5).* * Who wants to take the lead on this task? What are the next steps? (Is OSM India really ready to become a Local Chapter?) * Clifford and Joost: To snoop around. ## 3. Other items ### 3.1. Status of State of the Map 2020 > *[See GitLab issue #6](https://gitlab.com/osmfoundation/lccwg/-/issues/6).* Due to the ongoing COVID-19 pandemic, the status of the State of the Map 2020 is currently uncertain. * Is there any news regarding the conference from the OSMF Board and/or the SotMWG? ** Rob: SotM WG is almost certain not to push with an in-person event and looking at a virtual event. ** Eugene: Contact SotMWG for updates. * Is it still prudent to request funding for LCCWG attendance? ** Plan an series online LC congress instead. Use the survey results as input to planning an agenda. ### 3.2. Non-disclosure agreement Following the receipt of the Local Chapter Survey email by the Swiss OSM Association (SOSM), Simon Poole inquired whether the LCCWG members have already signed a non-disclosure agreement (NDA) with the OSM Foundation. Dorothea then sent out emails to WG members on March 8 with the template NDA. While the NDA was brought up in relation to the survey, the NDA covers all confidential information that WG members may have access to in the future and not just the survey data. * Are there any further questions or concerns regarding signing the NDA? * Has everybody signed the NDA and submitted it back to Dorothea? ### 3.3. Other business * Joost: The Board would like to invite representatives of LCs to attend the Board meeting. * Joost: OWG ≠ sysads. * Joost: WGs are supposed to request budget annually. Maybe the WG can request funds to help with the microcosm development. ## 4. Next meeting Decide: Next meeting will be on April 20 (third Monday), 17:00 UTC. Eugene will send a calendar invite. --- *Meeting ended at xx:xx UTC.*