# LCCWG 2024-10-09 meeting *Meeting started at 13:05 UTC.* ----- ## 0. Attendance ### Present - Adam - UK (left 30') - Arnalie - PH - Anisa - IT (joined 8') - Eugene - PH - Maggie - US (left 1:08') - Michael - UN (joined 13') - Włodzimierz - PL - Geoffrey - UG (left 1:00') ### Not present ### Guest - Benedicta - Ghana - Muluba - DRC ## 1. Administrative - Minutes of previous meetings: - August: https://hackmd.io/@lccwg/H1GfGsDYA - Approved - September: https://hackmd.io/@lccwg/rySRDmPnA - Approved - Benedicta and Muluba are observing as guests ## 2. Main agenda ### 2.1. Board updates (c/o Arnalie/Dani) - Invitation: OSMF/LC Application to Open Boards Summit - https://openboardssummit.org/ - Updates and improvements on the welcome letter for new members - major changes are adding discourse, merging the participate, connect with your community and join a local group sections. In addition, shorter and more encouraging texts for Join a WG section - OSGeo Oceania's request for sponsorship distribution from ESRI - Board election - https://wiki.openstreetmap.org/wiki/Foundation/AGM2024/Election_to_Board - Ballots to be sent in Saturday (Oct 12) - Arnalie is stepping down - Michael is running - AGM on 19 Oct ### 2.2. LCC Virtual Congress - Post-congress tasks (from previous minutes) - [NEW] Documentation - Post recording online - It is here: https://www.youtube.com/@osmlccwg - Request and post presentation slides from presenters (check notes) - Adam: Still have to create some notes regarding the OSM website Community page update - Next Congress? - Arnalie: Still have to create some blog post / diary / docu / [update community forum thread](https://community.openstreetmap.org/t/improving-the-affiliation-scheme-of-the-osmf/105288) regarding the OSMF Affiliation Models discussion - both recap and announcement - March 15 - Maggie might not be able to attend but will make sure to have someone from OSM US there - St. Patrick's Day (Irish / US Holiday) ### 2.3. LC How-to + application updates/status ##### Challenge: What to do with unresponsive applicants? 1. Suggest that we have 1-on-1 calls with applicants esp when they are not responding (ad-hoc/not mandatory) - inform and invite WG in case they can make it /add local@osmfoundation.org in the invite 2. If still unresponsive, close the application without prejudice in case the applicant would like to continue the application in the future #### 2.3.1. OSM The Gambia application - Assigned to Anisa / Arnalie - Community consultation already done - There are 3 outstanding questions about the application that the applicant hasn't replied yet - Deadline: next LCCWG meeting - **Action item:** Arnalie to invite them to next LCCWG meeting and/or schedule a meeting within the next week or 2 #### 2.3.2. UniqueMappers Network (Nigeria) application - Assigned to Michael - No additional communications - Last email thread from LCCWG is May 11 + other requests in the meantime - **Action item:** Michael to schedule a follow up meeting with them - If still unresponsive, close the application without prejudice in case the applicant would like to continue the application in the future #### 2.3.3. umbraOSM (Brazil) - expressed interest - Assigned to Włodzimierz / Eugene - Follow-up since applicant has provided docs - Last contact was by email - Support needed: Translation from Portuguese, know how many members they have in the association, is umbraOSM the main representatie of the community - **Action item:** OSMF has DeepL account to help with translation/ Arnalie to ask Dorothea for deepL pro access - Ask applicant for local consultation evidence to make sure they are representative of the community, if not, ask them to post on Community forum and mailing list e.g. https://community.openstreetmap.org/t/openstreetmap-gambia-local-chapter/117043 - **Action item:** Cristoffs to send draft email #### 2.3.4. Perkumpulan OpenStreetMap Indonesia - Assigned Maggie (supported by Alyssa) - Geoffrey is willing to support - Maggie and Alyssa are about to begin review and have let Dewi know - https://osmfoundation.org/wiki/Local_Chapters/Applications/Indonesia #### 2.3.5. others - Eugene still to send an email recommendation to the Board re Windsor-Essex; will compile all documentation - **Action item:** Timeline updates to indicate deadlines / responsiveness / current practice - Arnalie to draft and have LCCWG review before deadline https://osmfoundation.org/wiki/Local_Chapters/FAQ ### 2.4. Affiliation model + revisiting FPOSM agreement - Not discussed - Arnalie: I was able to compile previous discussions, including the 2020 survey, community thread on discourse, LCC Congress discussion and BoFs/panel discussion in 2023 regional SotMs (to be added). - For the 2020 survey, I made a table with the key takeaways (thanks, Clifford!) as well as some updates (if it's done, in progress or not yet) and some remarks. Request: The updates and remarks column are my personal observations but please feel free to update them, check Table on page 3: https://docs.google.com/document/d/19wKy23jIf_0sPqUkjzWtJmzMtCG2V8bSQGzevlx8PdI/edit#heading=h.6svu4gyr4ra2 - FPOSM agreement - **Action item:** Arnalie to set up a meeting before end of October, open invitation via community forum and osmcal.org ### 2.5. OSMF ongoing 2025 budget cycle - LCCWG to discuss/think and send to Treasurer - **Action item:** LCCWG to discuss/think and send to Treasurer - Microgrants budget to push to next year - Not do 2024 - (EWG is also proceeding with their microgrants) - Adam: Should be two people: Eugene to ask another WG member - Adam: Maybe LCCWG can learn from EWG - LCC Congress (scholarship) - Hard to disburse ### 2.6. Sponsorship from Meta - for regional/national SotM conferences (received March 2024, to be spent in 12 months) - propose a level of support across these events that covers 18738.06 GBP - https://docs.google.com/document/d/1E7eefXWxC4434kZnh4o_BfMDSlyFSnYSycMNJopIZi4/edit?usp=sharing - Anyone ask for support? - check budgets and sponsorship prospectus, how many people they are targeting to decide on the amount - **Action item:** Arnalie to report back to board re discussion with LCCWG ### 2.8. SotM 2024 - Report back during next month: Geoffrey, Anisa, Arnalie - Wasn't able to do a BoF; there was a session about WGs - < 300 participants (online and in person) but lots have attended SotM for the first time - **Action item:** table next meeting ### 2.9. OSM 31 Day Challenge - Not much interest from other LCs - There's a GitHub repository: https://github.com/openstreetmap-polska/maptober - Maybe start August 2025 (same with OSM birthday, 31days); plan with CWG - keep it simple and easy to organize - **Action item:** table for next year, January, for planning ## 3. Upcoming National Events Inventory * FOSS4G/SotM Oceania Nov 5-8, 2024 * SotM Rwanda Nov 15-17, 2024 * SotM Asia/Bangladesh Nov 30-Dec 1, 2024 * SotM LatAm Dec 6-8, 2024 * FossGIS March 26-29, 2025 * [State of the Map US 2025](https://openstreetmap.us/news/2024/10/save-the-date-sotmus-2025/) - June 19-21 2025 * [State of the Map 2025](https://www.youtube.com/watch?v=Q5dyxy6YxG0&feature=youtu.be) - Philippines ## 4. Any other busines - No other business ## 5. Next meeting - Currently scheduled for Nov 7 - **Action item:** Add monthly meeting schedule in osmcal.org ----- *Meeting ended 14:31 UTC.*