# How to use @juno.zone Department email
This guide refers to the Namecheap.com's **Private Email** feature, which was purchased together with the domain `juno.zone` by kopeboy ("Owner") on 2024-03-25.

## Current addresses
The current plan includes 3 mailboxes. These addresses were created (& can be edited) by the Owner:
- `[e-mail]`
- `[e-mail]`
- `[e-mail]`

## Setup
:::warning
Anyone who [logged in](#Log-in) as the Department email can do this.
:::

On a new mailbox or once Department members change, you may want to:

1. **Change your login password** to one (privately) defined by current Department members:
1. Go to [Basic settings](https://privateemail.com/appsuite/#!!&app=io.ox/settings&folder=virtual/settings/io.ox/core)
2. Click on *"Change password ..."* at the end of the page
3. Fill your current and new password, click to change it & sign out.

3. **Add/edit forwarding rules** to your members' personal emails:
1. Go to [Settings > Mail > Filter Rules](https://privateemail.com/appsuite/#!!&app=io.ox/settings&folder=virtual/settings/io.ox/mailfilter)
2. Click on ***Add new rule*** or *Edit* a rule named `Keep mails in [your_dept_email] & redirect them to members`
3. On first time setup or if you have new members, start forwarding to their personal email by:
i. clicking *Add condition* > *To*, selecting *Contains* and filling your Department email address,
ii. clicking *Add action* > *Keep* to save it in the Department mailbox,
iii. clicking *Add action* > *Redirect to* and filling each `member_email`.
5. If some member left the Department, under ***Actions***, remove ***Redirect to***'s to his personal email
6. Remember to click ***Save***.

3. **Optional:**
1. You can create **Folders** under `juno.zone` and setup additional **Filter Rules** accordingly, or just move emails inside them manually for organization purposes. You can **Archive** (by date) each email by clicking on the :card_file_box: *(Archive)* icon. Each mailbox was setup to have 10 of 30GB *Mail quota* storage by the Owner.
2. You can let each member setup a 2-Step Verification for his device(s) with Google Authenticator at [Settings > Security > 2-Step Verification](https://privateemail.com/appsuite/#!!&app=io.ox/settings&folder=virtual/settings/io.ox/multifactor); once a verification option is added, remember to edit the *name for device* (like *Member 1: device 1*) to avoid deleting each other's devices.

3. You can play with settings, like managing an *Address Book*, edit *Categories* for emails, defining the dept. default signature, etc, but these were already *changed* by the Owner on each mailbox for standardization purposes:
1. Regional settings:
2. Time format = `09:00 (24 hours)`
3. Date format = `2024-01-29`
4. Number format = `1234.56`
5. First day of week = `Monday`
6. First week of the year = `ISO-8601`
2. Time zone = `(+00:00) UTC`
3. Design = `Purple/Magenta`
4. Email Categories: ~~Promotions, Social, Purchases,~~ RFPs, Contractors
5. Account settings > Your name = ~~[e-mail] [e-mail]~~ `Juno [dept_name] Department`

## Log in

1. Go to Open-Xchange's [PrivateEmail.com](https://privateemail.com/)
2. Fill your Department email address & password
3. Do not check *"Keep me signed in"* for security reasons
4. ***Login***