How to Create Financial Reports in QuickBooks: A Complete Guide for Beginners

Financial reports are the backbone of smart business decisions. Whether you run a small startup or a growing company, QuickBooks makes it easy to generate accurate, professional, and insightful financial statements. In this guide, you’ll learn how to create the most essential financial reports in QuickBooks Online and QuickBooks Desktop, plus tips to customize and share them.

If you need help at any point, you can reach support at **1-888-394-9046**.

Why Financial Reports Matter in QuickBooks

QuickBooks automatically tracks your income, expenses, assets, and liabilities as you record transactions. This means your financial reports are always up-to-date and can help you:

Understand your profit and cash flow

Identify overspending

Track financial performance

Prepare for taxes

Provide insights to investors or lenders

Make better decisions based on real data

How to Generate Financial Reports in QuickBooks Online

QuickBooks Online has a built-in reports center that gives you access to dozens of standard reports. Here’s how to use it:

Step 1: Go to the Reports Tab

Log in to QuickBooks Online.

From the left menu, click Reports.

You’ll see three sections:

Standard

Custom Reports

Management Reports

Step 2: Choose a Report

The most essential financial reports include:

1. Profit and Loss (Income Statement)

Shows revenue, expenses, and net income for a selected period.

2. Balance Sheet

Displays assets, liabilities, and equity—your business’s overall financial health.

3. Cash Flow Statement

Shows money coming in and going out, helping you track liquidity.

4. Accounts Receivable Aging Summary

Shows unpaid invoices and how long customers have owed you.

5. Accounts Payable Aging Summary

Lists unpaid bills and upcoming vendor payments.

Step 3: Customize the Report

Every business is different, so QuickBooks allows flexible report customization:

Change date range

Filter by customer, vendor, class, or location

Add or remove columns

Sort data

Apply cash or accrual basis

Add headers, footers, or your company logo

Click Customize in the top right.

Step 4: Run and Save the Report

After customizing your report:

Click Run Report

Click Save Customization if you want to reuse it later

Add it to a group or schedule it for automatic email delivery

Step 5: Export or Print

QuickBooks lets you easily share your financial reports:

Export to PDF

Export to Excel

Email directly to your accountant or team

Creating Financial Reports in QuickBooks Desktop

QuickBooks Desktop offers even more in-depth reporting options.

Step 1: Open the Reports Menu

From the top menu bar, click Reports.
You’ll see categories like:

Company & Financial

Customers & Receivables

Vendors & Payables

Sales

Inventory

Banking

Step 2: Select a Financial Report

Choose one of the key reports:

Profit & Loss Standard

Lists income and expenses.

Balance Sheet Standard

Shows assets, liabilities, and equity.

Statement of Cash Flows

Breaks down operating, investing, and financing activities.

Step 3: Customize With Filters and Layout Tools

QuickBooks Desktop gives advanced customization options:

Columns by class, customer, vendor, etc.

Multiple date comparisons

Percentage columns

Header/footer styling

Memorized reports

Click Customize Report to access these options.

Step 4: Memorize (Save) the Report

Click Memorize to save your settings for future use.

You can also schedule automated email delivery.

Step 5: Export, Print, or Share

You can export reports to:

Excel

CSV

PDF

Many accountants prefer QuickBooks Desktop’s formatting.

Tips for Better Financial Reporting in QuickBooks
1. Keep Your Books Updated

Reconcile bank accounts monthly for accurate results.

2. Categorize Transactions Correctly

Use QuickBooks’ bank rules to avoid misclassifications.

3. Use Classes and Locations

Helps break down performance by department, region, or category.

4. Review Reports Regularly

Monthly reviews help you catch errors early.

5. Seek Professional Help if Needed

If your numbers don’t look right, get assistance at 1-888-394-9046.

Final Thoughts

QuickBooks makes financial reporting fast, accurate, and automated—no manual spreadsheets required. Once you understand how to generate and customize reports, you’ll gain powerful insights into your business’s financial health.

If you need help setting up or understanding your QuickBooks reports, feel free to call 1-888-394-9046 for support.

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