Hello,

TL;DR

• Zoom will require passcode or waiting room enabled by September 27th
• Passcode was chosen as our current practices are good enough and waiting room isn't practical
• Set the passcode to your meetings to be: 77777
• Update sigs.yaml, notes, and calendar invites with new zoom link once passcode is set.

Zoom is inacting some changes that you should be aware of. On September 27th, Zoom will force all of our meetings to use a waiting room OR a passcode for people to enter. The bad news is we all need to update our meetings, and for most of them, it's something that each SIG must do on their own, as their SIG account.

After much discussion, we've come to the conclusion that setting a passcode for all our meetings is better than making each SIG lead have to login and manage a waiting room. Our current moderation practices have let us hold meetings in the open with minimal risk to zoom bombings or trolls. The passcode should pose little to no change from the current practices outside of updating the links and docs.

To make sure we're consistent across the project we've decided to set one common passocde. - 77777

We've bikeshedded 77777 (Five sevens) as the passcode to set for all K8s meetings. Please add this information to your SIG Meeting notes AND calendar entries, and sigs.yaml so that when new members want to join it's obvious that they need the common passcode.

If you do NOT set a passcode, then starting from the 27th, your meeting will have a waiting room enabled. This means you must first login as the zoom account to start the meeting and will then have to manually allow people in during the call. This is incredibly annoying to do while running a meeting so we recommend setting the passcode before then.

Here are the instructions for what you need to do:

• Login to https://zoom.us with your kubernetes-sig|wg|[e-mail] account
• Goto Meetings
• For each meeting, press Edit, and then specify Edit All Occurrences
• Scroll down to security, and select the Passcode checkbox
• Set the passcode to: 77777
• Save the meeting.
• It will return you to the updated meeting event, copy the meeting invite link and update your calendar entries, docs, and sigs.yaml with the new link.

For those wondering what this means for our security posture, the current model of host/co-host having super powers has been working well for us over the past two years, that part doesn't change. However we felt that having SIGs assigning their own passcode and documenting it, in addition to keeping track over SIG lifecycles would be complicated and error prone, so we chose the lesser evil of 77777.