IOI Vacation + Holiday Policy

# IOI Vacation + Holiday Policy Last updated: 2023-01-16 URL for this page: https://hackmd.io/@investinopen/vacation-policy URL for this site: https://hackmd.io/@investinopen/how-we-work --- ## Unlimited Vacation and Sick Leave Policy Full-time employees will be granted unlimited time off for vacation and sick leave. The Company doesn’t limit the amount of vacation employees can take. It does seek to set an expectation for vacation and sick time as a normal part of business, though there is not a formal minimum time off level, the Company expects all employees will have to take at least 15 off each year. Employees don’t accrue time-off so the company will not compensate for unused leave. Payment for unused paid sick leave is not provided under any circumstances, including at termination. This policy doesn’t interfere with established leaves like Parental Leave or other leave that an employee may be legally entitled to. Any vacation leave they choose to take is separate. Employees are obliged to: - Avoid abusing the policy by taking time off that negatively impacts their job and the Company. - Communicate and collaborate with their team to ensure everyone takes leave without disrupting operations. - Plan to delegate, postpone or otherwise manage projects that will be affected by their time off. - Notify their supervisors at least two weeks in advance for vacations. - Notify their supervisor as soon as it is reasonable to do so if taking leave for illness or caring responsibilities. Reasons an employee might take time off include but are not limited to: - Caring for yourself or a family member’s (e.g. spouse, parents, parents-in-law, children, grandparents, and grandchildren) illness, injury, or health condition, including time off for medical diagnosis, care, treatment, and preventive care for the diagnosis, care or treatment of an existing health condition or preventive care; - For bereavement leave; - For caring for a newborn child or newly adopted/foster child, or sick child leave; - For any purpose allowed under Oregon’s domestic violence, harassment, sexual assault, or stalking law; and/or - In the event of a public health emergency, including upon an order of a general or specific public health emergency, or when the Company excludes the employee from the workplace by law or rule for health reasons. The company will review this policy annually and address any issues. ### Holidays in the context of Unlimited Vacation and Sick Time The Company observes a specified number of holidays per year, currently 15 days, where team members can expect that most other employees and core staff are off. However, as we grant unlimited time off, people are not required to take specific holidays. The Company recognizes the following holidays for the purpose of setting norms of availability within the Company: - New Year’s Day (1 day) - Martin Luther King Day (1) - Memorial Day (1) - Juneteenth (1) - Independence Day (1) - Labor Day (1) - Indigenous People’s Day (1) - Election Day (1) - Thanksgiving (1) - Thanksgiving Friday (1) - Winter Break - see policy below - Personal Floating Holiday (1) Because time off is unlimited, no one is required to take these specific days off and may elect to observe other days appropriate to their community. An employee who wishes to request time off for a holiday they wish to observe should provide reasonable advance notice to his or her supervisor, according to the unlimited vacation policy. ## Extended Winter Holiday In recognition of outstanding performance, dedication, and in appreciation for work completed in the first half of the fiscal year, IOI Leadership may extend the standard Winter Break up to (20) days. This decision is at the discretion of IOI Leadership, and in communication with the staff, designed to provide space to recharge, rest, and disconnect. Globally, Winter Holiday may vary based on the holiday schedule and country. At a minimum, IOI will close the Friday before Dec 25, and resume operations January 2. IOI Leadership may opt to extend break up to 20 working days, and will notify staff of that decision by October 31. --- ## See also * Archived copy of this page (via the Internet Archive's Wayback Machine): https://web.archive.org/web/*/https://hackmd.io/@investinopen/vacation-policy --- This page first published: 2022-11-15 ###### tags: `about-us` `policies` --- <a rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons License" style="border-width:0" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a><br />This work is made available under a <a rel="license" href="http://creativecommons.org/licenses/by/4.0/">Creative Commons Attribution 4.0 International License</a>. Users are free to share, remix, and adapt this work. (Please attribute [Invest in Open Infrastructure](https://investinopen.org/) in any derivative work).