# IOI Transition Committee Meetings Last updated: March 16, 2026 URL for this page: https://hackmd.io/@investinopen/rJaosuCYR URL for this site: https://hackmd.io/@investinopen/how-we-work --- # Committee Meetings ## 2025-07-28 IOI Transition Committee: Meeting 8 Minutes **Date:** July 28, 2025 / 15.00 - 16.00 UTC **FY:** Q4 FY25 **Location:** Online **Next meeting:** To be scheduled **Minutes:** * 15.00: Meeting start * 15.00 - 15.04: **Check ins** * 15.04 - 15.07: **Minutes review and approval** - Meeting 7 (March 10, 2025) * Review of committee meeting cadence * Originally scheduled monthly, moved to as-needed at the end of 2024 * Discussion and next steps * Action: note that the committee did not come to a decision on when to make a final decision on timeline for spin out * Action: send out request for approval by email * 15.07 - 15.28: **EU org structure options** * 15.07 - 15.12: Recap of last meeting and updates by ED * Update: 501c3 application approved * 15.09: Co-chair Eunice-Mercado Lara joins * Org structure exploration, UK / NL * Upcoming proposals - fiscal sponsorship diligence * 15.12 - 15.24: Presentation by Director of Finance and Operations * Why now, Feasibility assessment, High level findings, Our recommendations, Questions to figure out * 15.24 - 15.28: Discussion * Question from Amy Sample Ward: What does CS&S say (about transition status)? * FSP agreement terms * Another bank account triggers immediate separation * Reminder: Check on terms - re: receiving 501c3 approval * Determination is not an immediate spin out * Review of FSP agreement by Director of Finance and Operations * 15.28 - 15.52: **Operational considerations and next steps - Discussion** * Joe Deville - UK * How you define your charitable object * Horizon Europe / Brexit learnings * Director of Finance and Operations - important to show we want to collaborate and how we work in a collaborative setting * Question from Amy Sample Ward: What would be the process / next steps if we were to decide to move forward with this today? * Director of Finance and Operations - discuss with CS&S * Question from Tracy Hinds: Does it make things harder if we open a non-US entity before 501c3? * ED: Examples through an audit standpoint * Question from ED: Does the committee still think it is pertinent for IOI to move forward with a non-US entity? * Amy Sample Ward: Community has asked for IOI to be not US centered solely; community mandate / strategic alignment * Question from Tracy Hinds: What is funder concern with having a non-US entity? * Saw increased risk in portfolio from fiscal sponsors * CS&S wants a timeline of the spin * 15.52 - 16.01: **Wrap up and next steps** * Committee decision is to move forward with pursuing UK entity * Action: share updates with Steering and schedule a call with CS&S * Action: Joe Deville to share the charity application * CIC vs CLG, advice on charitable object * Co-chair Eunice Mercada Lara: explore narrative of public good status / charitable object * Director of Finance and Operations: note on resourcing implications of managing workload of multiple entities / spin, bring to Steering * 16.01: Meeting end **In attendance:** * **Participants:** Kaitlin Thaney (IOI, Executive Director), Emmy Tsang (IOI, Director of Finance & Operations), Tracy Hinds, Joe Deville, Amy Sample Ward, Eunice Mercado-Lara * **Regrets:** Robert Karanja, Amy Buckland ## 2025-03-10 **Date:** March 10, 2025 / 16.00 - 17.00 UTC **FY:** Q3 FY25 **Location:** Online **Next meeting:** To be scheduled **Minutes:** * 16.05: Meeting start * 16.06 - 16.09: **Minutes review and approval** * Discussion and next steps * Action: approval after meeting * 16.09 - 16.14: **Recent updates** * CS&S updates - ED overview * Operations updates * No additions from Director of Finance & Operations * 16.14 - 16.44: **Transition check-in & reassessment** * Timeline updates * ED overview of latest meeting with lawyers * Re-assessing strategy & opportunities - ED overview * Discussion * Explore non-US org models * Timeline for spinning * Question: When do we have to make a final decision? * Note: Committee did not come to a decision * 16:44 - 16.46: **Wrap up / next steps** * Review of action items * Refine November minutes, share with Committee via email for approval * 16.46: Meeting end **In attendance:** * **Participants:** Kaitlin Thaney, Emmy Tsang, Amy Buckland, Robert Karanja, Eunice Mercado-Lara, Amy Sample Ward * **Regrets:** Joe Deville ## 2024-11-18 **Date:** November 18, 2024 - 16.00-17.00 UTC **Location:** Online **Agenda:** * Check-ins * Minutes review and approval * Recent updates * CS&S updates * Operations updates * Greg Bossen call recap * Transition timing & decision points (discussion) * July 1 (2025) vs Jan 1 (2026) * Wrap up / next steps **Notes:** * Minutes approved * Recent updates * CS&S updates * CS&S has filled several core positions is reported to be more responsive and functioning more smoothly * IOI is exploring different modalities of delivering strategic support, including opportunities for potential portfolio-level support * Operational updates * Calls with potential vendors ongoing * Transition timing & decision points (discussion) * Key consideration: management of existing grants * IOI developed tooling to model transition costs and ongoing ops expenses post-spin-out * Potential impact of external factor on funding is being monitored * Next steps * G&N committee meeting this Friday to revisit Transition Committee meeting frequency * Feedback: Re-evaluate the frequency of transition committee meetings **Participants:** * Kaitlin Thaney, Emmy Tsang, Amy Buckland, Joe Deville, Eunice Mercado-Lara **Regrets:** * Amy Sample Ward, Robert Karanja ## 2024-10-21 **Date:** October 21, 2024 / 16.00 - 17.00 UTC **Location:** Online **Agenda:** * 16.00 - 16.05 Check-ins * 16.05 - 16.15 Minutes review and approval * 16.15 - 16.35 Recent updates * CS&S updates * Operations due diligence & near term priorities * 16.35 - 16.55 Transition timing & decision points (discussion) * 16.55 - 17.00 Wrap up / next steps **Notes:** * Minutes approved * CS&S updates * IOI as an fsp * Strategic support proposal * Operations * Gathering information on vendors and support services for transition * NTEN * CS&S * What came through clearly: * Registration for fundraising activities in US states * Services * CS&S - advise having a suitable CFO * Org that’s had experience with spin outs * Design of chart of accounts - ahead of spin * Auditor * Services internally vs outsourced * Q2 priorities: * Continue conversations with those who’ve spun out orgs * Discussion with auditor / advisor * Fractional CFO suggestions **Feedback:** * IOI use case for CS&S spin out * Consultant to help examine spin out readiness **Participants:** Kaitlin Thaney; Emmy Tsang; Amy Buckland; Joe Deville; Eunice Mercado-Lara **Regrets:** Amy Sample Ward; Robert Karanja ## 2024-08-19 **Date:** August 19, 2024 / 16.00 - 17.00 UTC **Location:** Online **Agenda** * 16.00 - 16.05 Check-ins * 16.05 - 16.15 Minutes review and approval * 16.15 - 16.45 Updates * Filing in * Filed resources * For review - forms & documents needed * 16.45 - 16.55 Next steps * Roadmap for operational build out * Bank account * Financial policies book * Bookkeeping / fractional CFO * 16.55 - 17.00 Wrap up / next steps **Notes** * Form 1023 * Regranting language for the IOI Fund * Program descriptions in Form 1023 * Schedule IOI Operations meeting with NTEN **Participants** Kaitlin Thaney; Eunice Mercado-Lara; Joe Deville; Amy Buckland, Amy Sample Ward **Regrets** Robert Karanja ## 2024-07-22 **Date:** July 22, 2024 / 15.00 - 16.00 UTC **Location:** Online **Agenda** * 15.00 - 15.05 Check-ins * 15.05 - 15.30 Recent Updates * CS&S * Filing * Resources * Comms * Spin / Strategic plan * 15.30 - 15.55 Next steps * Form 1023 * Bank account * Financial policies book * Hiring/staff needs * 15.55 - 16.00 Wrap up **Notes** * Action: Financial policies book for reference * Scheduling next meetings: monthly * CS&S updates * Staff departures * Urgency or timeline * Meeting for Form 1023 * Reflection on lawyers * Recommendation: finish filing and explore other counsel **Participants** Kaitlin Thaney, Amy Sample Ward, Eunice Mercado-Lara, Joe Deville, Amy Buckland **Regrets** Robert Karanja ## 2024-06-10 Meeting **Date:** June 10, 2024 15.00 - 16.00 UTC **Location:** Online **Agenda** * 15.00 - 15.05 Check-ins * 15.05 - 15.40 Recent updates * FSP * Legal * Needs * Timeline * Comms * In place * Spin / strategic plan * Additional resources * 15.40 - 15.55 Risk mitigation * Transitioning accounts * Bookkeeping / fractional CFO options * 15.55 - 16.00 Wrap up / next steps **Notes** * Current work updates * Legal resources * Timetable * Addresses options * Accounts * Backups **Participants** Kaitlin Thaney, Amy Sample Ward, Joe Deville, Amy Buckland **Regrets** Robert Karanja, Eunice Mercado-Lara ## 2024-05-13 Meeting **Date:** May 13, 2024 / 16.00 - 17.00 UTC **Location:** Online **Agenda** * 16.00 - 16.05 Check-ins * 16.05 - 16.30 Review of draft charter & responsibilities * 16.30 - 16.50 Nonprofit attorney review & selection * Initial call summary notes * 16.50 - 17.00 Next steps for the Committee **Notes** * Draft charter review * Reviewing and selecting potential auditors * Self select to conduct an audit * Operations grant * Additional info * Establishing an address * Registered agent options & evaluation * Attorneys call review * Transferring fund - public support * Financials vs filing * Value: opinion / back up option * Voting - unanimous * Next steps: * Follow up attorney recommendations, solidify work * Work on FY25 budget, share with committee * Create next steps / documents **Participants** Kaitlin Thaney, Robert Karanja, Eunice Mercado Lara, Amy Buckland, Joe Deville, Amy Sample Ward **Regrets:** NA --- ### See also * [Charter of the Transition Committee meetings](https://hackmd.io/@investinopen/CharterTransitionCommittee) --- <a rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons License" style="border-width:0" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a><br />This work is made available under a <a rel="license" href="http://creativecommons.org/licenses/by/4.0/">Creative Commons Attribution 4.0 International License</a>. 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