IOI Community Oversight Council meetings

# IOI Community Oversight Council meetings Last updated: 2025-06-17 URL for this page: https://hackmd.io/@investinopen/community-oversight-meetings URL for this site: https://hackmd.io/@investinopen/how-we-work --- *As of 15 September 2022, the Community Oversight Council's activities have been paused and have not resumed as we reflect on this format, our experience, and how we’d like to move forward.* --- ## 2021-09-15 meeting Date: 2021-09-15 Time: 12:00pm - 1:00pm EST Location: online ### Agenda 1. Introductions 1. Overview of Community Oversight Council 1. Setting Engagement Norms 1. Identification of artifacts 1. Schedule next meeting 1. Identify action items **Summary of Action items:** 1. Review the IOI strategic plan 1. Develop shared principles / ethics / frame i.e What sort of behaviors do we want for investing in open infrastructure / the community and how does this group want to share information with the community? ## 2021-10-28 meeting Date: 2021-10-28 Location: online ### Agenda 1. Committee structure and the possibility of advisors? 1. Community engagement/calls/feedback methods 1. Clarivate/Proquest merger 1. Values - How do we feel about companies in the research space who integrate/share/cooperate with law enforcement or defense? - Maybe revisit the conversation of what our values are (re: corporate grants, etc. - being ethical without being absolutist, etc.) - What kind of “work product”/ “deliverable” should this Council produce? - Are we an advisory board or should we proactively draft recommendations? What work would most benefit IOI? **Summary of Action items:** 1. KT to share signups from initial call for participation 1. We need values statement, then open for public comment 1. Roadmap for the year (a few goals for each quarter, etc.) 1. Meet with the new steering committee 1. KT to send updates after the Governance and Nominating Committee meeting (set for 10/29) 1. All members should read through the SPARC Clarivate / Proquest filing ## 2022-01-27 meeting Date: 2022-01-27 Location: online ### Agenda 1. Committee composition 1. Public meeting (February) 1. Community consultation for OI projects facing acquisition 1. Road mapping - Values statement (for public comment) - Rapid response process - Better business practices - Community calls (1/quarter) **Summary of Action items:** 1. Retreat - ideas the Community Oversight Council is having, trying to shape – help prioritize / what this process should look like 1. Shea to follow up with Rob about involvement in Committee (and retreat) 1. Scheduling for March community call and drafting its structure 1. KT to check in on legal aspects (+ ping Sarah!) for tipline ## 2022-03-08 meeting Date: 2022-03-08 Location: online ### Agenda 1. Shared value against increasing corporatization 1. Hotline for open infra? 1. Blog post / Charter - would love the IOI team to draft a blogpost on the work of the COC 1. Recruitment/engagement? - Recruitment for folks to join in a voluntary capacity - Bringing in individuals from under-represented communities 1. Community call planning **Summary of Action items:** 1. There is a need to talk about remit and compensation - share with COC asynchronously to reflect on it and share comments 1. Next time we meet, we will discuss actions towards the shared plan ## 2022-03-24 meeting Date: 2022-03-24 Location: online ### Agenda 1. Check-ins 1. Review Draft Charter **Summary of Action items:** 1. The first call will be on May 5,2022 11am MDT / 1pm EDT 1. Emmy will put this on everyone’s calendar 1. Potential topics: issues in library technology, what is open?, complexity and pervasiveness of issues such as surveillance & privacy in research and scholarship technology 1. Planning meeting: April 7, 12noon EDT ## 2022-04-07 meeting Date: 2022-04-07 Time: 1pm EDT Location: online ### Agenda 1. Plan the first community call in May, potential topics: - Issues in library technology, impacts of technology - Timely topics? E.g. ongoing engagement w/ Elsevier - urgency, Digital Markets Act, Schmidt Futures - Concerns re COI + influence - Broad tech governance issues - we have our own versions in this space, but we react differently. 6. Promoting the opportunity to join COC ## 2022-05-05 public call Date: 2022-05-05 Location: online See a summary and recording [on this page](https://investinopen.org/blog/community-discussion-with-mckenzie-funk-and-sarah-lamdan-recording-and-recap/). ## 2022-06-08 meeting Date: 2022-06-08 Location: online ### Agenda 1. First public call w/ Afua and Amy - debrief 1. Plan for second public call in August 2022 1. Plan for a conversation with people affected by Sarah Lamdan’s book work! 1. Recruitment ## 2022-08-18 meeting Date: 2022-08-18 Location: online ### Agenda 1. Upcoming public call - check-in 1. Year 1 of the community oversight council - reflections * What went well? - Blog post on ProQuest and KU - raised awareness + generated additional discussions. - Community discussion w/ Amy and Afua - Enjoyed time together - learnt a lot, especially during the Strategy Retreat - COIs is useful as a model for transparent information sharing - Feedback from participants has been positive; engaged! - Happy to be part of this iteration * What would you change? - More people! - Clarity re: governance structure / function - Having a template for recurring (e.g. quarterly) events - Target the goals for the audience, e.g. publicize events to people that the event is meaningful to - More clarity and updates on what IOI is up to - don’t hide our accomplishments! - Other outreach formats e.g Webinars, regular newsletters - Making our work more easily accessible for folks from different backgrounds - More succinct, actionable communication, e.g. 1-pagers, infographic - Make resources citable, reusable online * Questions / areas for exploration: - Community Oversight vs Financial Oversight naming conventions - Clarity re: governance structure / function - Community-authored paper - flip the model around? ## 2022-09-07 public call Date: 2022-09-07 Location: online See a summary and recording [on this page](https://investinopen.org/blog/community-discussion-with-afua-bruce-and-amy-sample-ward-recording-and-recap/). --- ## See also * [IOI Community Oversight Council - Main Page](https://hackmd.io/@investinopen/community-oversight-council) * [Charter of the IOI Community Oversight Council](https://hackmd.io/@investinopen/COC-charter) * Archived copy of this page (via the Internet Archive's Wayback Machine): https://web.archive.org/web/*/https://hackmd.io/@investinopen/community-oversight-meetings --- This page first published: 2022-12-12 --- <a rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons License" style="border-width:0" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a><br />This work is made available under a <a rel="license" href="http://creativecommons.org/licenses/by/4.0/">Creative Commons Attribution 4.0 International License</a>. 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