Easy Guide: Techniques to Print W-2 in QuickBooks Desktop

Are you ready to Print W-2 in QuickBooks for the employees? Well, making sure the employees receive their W-2 forms is essential as the tax season comes close. These forms are essential for companies and employees to prepare their taxes since they provide crucial information on wages and pay. In this guide, we'll walk you through the procedure to print W-2 forms using QuickBooks Desktop. Every step of the process is covered from gaining access to the forms to choosing the best printing solutions.

However, It can be risky to try to independently print W-2 forms manually since you might make mistakes or break tax laws. Why not get in touch with our Technical helpline Team instead of running the risk of making significant errors? Our professionals are qualified to help you at every stage, ensuring that the W-2 forms are printed promptly and correctly. Call 855-955-1942 to Connect Immediately.

Requirements in QuickBooks Desktop for Printing

• The following are the things you need or look after:
• Verify which supported version of QuickBooks Desktop you have.
• For QuickBooks Payroll Enhanced or Standard service to be active, you must have a subscription.
• The most recent payroll tax table is required.
• To print W-2 forms, you must use black ink and print onto paper.
• Check if the form is compatible with the QuickBooks Payroll version.
• The form must be printed on blank paper, preprinted forms, or laser printer perforated paper.
• Use the preprinted forms if you have an inkjet printer.

How to Print W-2 Form in QuickBooks Desktop

• The following are a few steps that need to be taken correctly.
• Navigate to the Employees option after starting QuickBooks Desktop.
• Choose W-2s and Payroll Tax Forms.
• To process payroll forms, click on it.
• Select the Annual Form W-2/W-3 - Wage and Tax Statement transmittal.
• Select "Create form."
• Select "All employees" if you want to print for everyone.
• Choose the last name of the employee.
• Click OK after entering the preferred year for the form.
• Make sure the tax form you have is the correct one.
• Choose the employees to print.
• Review or edit forms as needed.
• Click "Submit" to continue.
• Choose Employees to print for.
• Select E-file or Print.
• Select from perforated, blank, or preprinted forms for the paper.
• Click the section, select an item to print, then proceed as necessary:-
  For Employer
• W-2 - Copy D: two per page for the records.
• Guidelines for the employer to file a W-2 form.
  For Government
• W-2 - Copy 1: two copies per page for the state or local tax department
• W-2 - Copy A: two copies per page for the SSA.
  For Employees
• When using blank or perforated paper, there are four copies on each page: B, 2, 2, and C.
• Three Copies Per Page: B, 2, C
• For Employee Filing: If not printed on paper, mandatory.
  For Preprinted Forms
• W-2 - Copy C: two records per page for employee records.
• W-2 - Copy B: Two per page for the Federal Tax Return of the Employee.
• W-2 copy two, for the state or local Tax Department.

To begin printing after exporting the form to the PDF reader

• If you're utilizing preprinted forms, run a print test.
• Press the Print PDF option.
• Open the PDF reader and begin printing.

This in-depth guide to Print W-2 in QuickBooks. Always print the W-2 form on the appropriate perforated paper (the back has instructions). It's easy to print the W-2s if you follow the steps provided. However, the technical team is here to assist you if you run into any issues. Just Dial the 855-955-1942 to connect with the experts instantly.
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