# A Complete Guide to Email Pay Stubs in QuickBooks Desktop
Being a QuickBooks user, you must know its advanced payroll features and their benefits. When managing the payroll tasks, you should send the pay stubs to your employees as a record of their earnings and the total deduction from those earnings. Instead of sending paper stubs, you can send your employees digital copies using the QB's features. You can quickly **[Email pay stubs in QuickBooks Desktop](https://dataservicesolutions.com/blog/email-pay-stubs-in-quickbooks-desktop/)** or invite them to access their pay stubs and W-2s online.

QuickBooks sends the pay stubs as a PDF directly to the employees' email. This data is even protected by a password generated automatically after emailing. If you are wondering how to email pay stubs in QuickBooks to employees to ensure they are secure, go through this blog. The guide below will help you send email stubs using the most straightforward steps.
>Providing pay stubs to your employees timely is necessary. If you cannot do so even after following this guide, we suggest you get help from experts. Dial 855-955-1942 to get in touch with QB experts for the same
## Here’s How to Send Pay Stubs from QB Desktop
As discussed above, QuickBooks provides a feature using which you can email pay stubs to your employees directly. You can use this QB's feature within the subscription without additional charges. But if the number of employees exceeds the recommended subscription, you might have to pay extra. After all this, QuickBooks automatically creates a PDF to send to employees and helps you manage the record digitally.
> **Note:** Make sure the QuickBooks PDF & Printing tool is working perfectly.
### Step 1: Update QuickBooks
Using an outdated version of QuickBooks can cause interruptions when emailing pay stubs. So, ensure the QB application is updated to its most recent version.
### Step 2: Review the Email Preferences
In QuickBooks, the email preferences are not set by default. So you have to set the preferences manually; here's how you can do it.

* Go to the menu bar in QuickBooks and select 'Edit.'
* Select 'Preferences' from the dropdown and then select 'Send Forms.'
* Move to the 'My Preferences' tab and scroll down to the 'Send email using' section. Now, choose one of these options:
* If you want to use Outlook as the default email application, select 'Outlook.'
* If you prefer Gmail, Yahoo, or similar services, choose 'Web Mail.'
* Select 'QuickBooks Email' if you want to use the QuickBooks email service.
* When done, click 'OK.'

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### Step 3: Send Pay Stubs Via Email
Before going through the steps below to send pay stubs via email, ensure you use QuickBooks in single-user mode.

* Go to the 'File' menu and then move your cursor to 'Print Forms.' Select 'Pay Stubs' from the options displayed on your screen.
* Choose the 'Bank Account' that is connected to QB.
* Specify the date range for the pay stubs you want to email.
* Select the employee you want to email from the list. To select or remove an employee, mark the checkbox next to the employee's name.
* Select 'Preview' before sending the pay stub to review them, and then click 'Email.'
* Before sending an email, QuickBooks automatically generates a one-time password for each employee and email. Note this password and send it to your employees to access the pay stub. Click 'OK' twice to confirm.
* Review the entered email address and other credentials one by one.
* Review the email again in the Send Forms window. Make the required changes from there.
* When done, click 'Send Now.'
After setting the correct email preferences and following the above mentioned steps, you can successfully email pay stubs in QuickBooks Desktop. Meanwhile, there are still chances when you might face issues. If that happens, dial 855-955-1942 to connect with professionals and consult your issues.