# Meeting #5 Charity Vigil Subcommittee 11/04/2023
## Attendance
- Grace (UCC)
- Bryce (UCC)
- Patrick (UniSFA) (Online)
- Chloe (PCS)
- Chris (Unigames)
- David (Unigames)
- Thomas (Panto)
- Thalia (UWASCA)
- Charlotte (UWASCA)
## Apologies
- Lorenzo (UniSFA)
- James (PCS)
## Absent

### Meeting scheduled: 16:00
### Meeting open: 16:08
## Previous Action Items
> Everyone:
> - Continue talking to sponsors (done)
> - Continue to go to your committees and ask about auction prizes (done)
>- Keep discussing what activities you can do with your committees (done)
>- Send event schedules to Chris (doing)
>- Put logos from your clubs in the Discord (done)
>- Approve the budget please (done)

> David
>- Keep working on the advertising (done)
>- Finish poster by next meeting pls 👉👈 (done)

> Chris
>- Start making the schedules (done)

Have people done their advertising on their Socials?
- Please do so after the meeting if not done
## Event Management

### Charity Choice
- Freedom Centre is happy to accept our free money.
> Everyone: Announce the Charity
## Planned Activities
### Club Activities
- Nothing New.
### Sub Committee Plans
- Has every club gotten their raffle prizes.
- Panto still needs the physical embodiment of the prizes
- UCC is getting thiers today or tomorrow
- Everyone else has sorted it
- Someone give Dominoes a heads-up that we will be doing a large pizza order.
- Who wants to be incharge of the food run?
- Who has a car?
- Thomas and James are Pizza Kings (not an official title)
- Do we have a door schedule?
- Chris will release it soon
## Finance
- There was a problem getting the tickets for the Raffle.
- We budgeted 12$ for the tickets but they ended up being a lot more expensive than expected.
- It could be that we are looking at the wrong brand of tickets. JBurrows vs Olympic.
- JBurrows is significantly cheaper.
- Its probably easiest to amend the budget. (guh)
- Get it done via circular pls!
### Budget
[Budget Link](https://docs.google.com/spreadsheets/d/1NV53MrFap4jwRr7IUf9Hvjc5ldfci0LW4WqEM739WlA/edit?usp=sharing)

- Grace moves to approve the new budget.
- Unanimous
> Everyone: Approve the budget (again pls)

## Advertising
- Printing was $1.70
- Posters are up!
- Once we have all the prizes we can do another post detailing the raffle prizes
> Everyone: Announce the Charity
## General buisness
- David is not able to attend ;w;
- If other people cant attend please let us know in #general-chat

### Meeting closed: 16:24
### Action Items
> Everyone: Approve the budget (again pls)
> Everyone: Announce the Charity