Zuzalu Organizers: Permissioning New Resident Emails - Instructions

Note: This flow is only for adding new resident emails, not visitors. Visitors should sign up on Pretix for a subevent or visitor pass, and then they will be automatically permissioned to create a Passport.

First, go to the Pretix Imports spreadsheet, and navigate to the "Residents (INCOMPLETE) sheet." This sheet has been pre-populated with all residents who have incomplete {firstname, lastname, email} information.

Screenshot: Pretix Imports spreadsheet

Find the entry (or entries) that you want to permission as resident(s). Each entry needs an email, firstname, and lastname.

• You can also add new entries that aren't in the sheet yet.
  • For example, if someone requested for their email to be changed, add a new entry for them here with their new email, and firstname + lastname.
    • It's fine that this will end up creating a duplicate in Pretix. We can remove it later if needed, but it's not strictly necessary to do so.

Now, create and save a new CSV file that looks like the picture below, with the people you are trying to import. Multiple lines are OK!

Screenshot: CSV Example

Now, go to the Pretix import link. Select the CSV file you've just saved, and click "Start import."

Screenshot: Import attendees screen

Now you'll get a "data preview" with the first 1-3 entries in your CSV, as well as an "Import settings" form. Make sure that the Import settings form has the following:

• Email address should be set to CSV column: "email".
• Product should be Resident
• Invoice address: Country can be whatever you want, but is a required field, so you can default to United States or Montenegro.
• Attendee e-mail address should be CSV column: "email".
• Attendee address: Country can be whatever you want, but is a required field, so you can default to United States or Montenegro.
• Attendee name: Given name should be CSV column: "firstname".
• Attendee name: Family name should be CSV column: "lastname".
• Everything else can be left blank or as the defaults.

After you fill out the form the first time, these settings will be saved, so you won't have to do this each time (though you should double-check each time to make sure). See the example below.

Screenshot: Filling out "Import settings"

Hit "Perform import." If the import succeeds, you're done! Modify the added yet? column in the spreadsheet to reflect this.

Screenshot: Pretix Imports spreadsheet

If you have any issues, contact Althea (@catsnacks) on Telegram.