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Fedora India Hatch 2022

Here's the good news - https://discussion.fedoraproject.org/t/nest-with-fedora-fedora-hatch-announcing-dates-call-for-volunteers/37813

Plans

(Nothing concrete so far - Brainstorm below)

  • Talks
    • About community
    • About some technology
    • About GNU/Linux state of gaming
    • About mentored projects (SIZZLING HOT in India I guess)
    • About how one can actively contribute to FOSS
    • Career in FOSS
    • What else?
  • Discussion
    • About community
    • About some technology
    • About GNU/Linux state of gaming
    • About mentored projects (SIZZLING HOT in India I guess)
    • About how one can actively contribute to FOSS
    • Career in FOSS
    • What else?
  • Debates
    • GNOME vs KDE
    • Why should you use Silverblue?
    • RPMs vs Flatpaks
    • What else?
  • Fedora Installation Speedrun ;P
    • Pick a spin of your choice
    • Get to the homescreen on a fresh install as quickly as possible
  • BYO RICE? (Bring Your Own Rice?)
    • People get 30 minutes of time to tweak their desktop environment and make it look cool
    • Use a VM of your desired spin to start with
  • La Conduit
    • Wanna suggest something to the Council, Mindshare and FESCo?
    • Let us know and we do it (a bit quickly)?

Vipul's note (yet another brainstorming without erasing others)

Type of session

  • College drive

    • About community
    • About some technology
    • About GNU/Linux state of gaming
    • About mentored projects (SIZZLING HOT in India I guess)
    • About how one can actively contribute to FOSS
    • Career in FOSS
    • INSTALL FESTS? -> I have had bad experiences with this - students forgetting backup, drivers messup, complains that it's not performing as well etc

  • Hatch -> basically sync'd FAD

    • Participants
      • Active community members on surface
      • Red Hat India members -> email and call for participation to mailing lists - reach out to known contributors
      • Red Hat Pune staff
      • Reach out to local LUGs
    • Agenda
      • State of Fedora (new things happening) - collab with Matthew or make him give a live session (Vipul to propose an idea to record his state of Fedora talk separately and salutation for different areas separately) - this would avoid him waking up random times
      • Workshop perhaps? (ideas)
        • Fedora messaging
        • packaging
        • Badges
        • design thinking
        • QA
      • What's new in Fedora 36 (repeat talk from release party but we will have some unique participants)

1:1 - Akashdeep & Samyak

Listing down the things that happened in DebConf India 2019 that we could get inspired from]

Swags: Stickers, Badges were distributed at the event.
Small sessions from lightning talks (sharing journeys, etc) 15mins to bigger sessions/talks (=30,50 mins)
BoF (Birds of Feather) sessions to discuss (back there it was mainly teamed wise)
The most attractive thing for new folks was the concept of DebCamp, where the last day was dedicated to focusing on newbies for Linux, college students who joined open-source sessions for the first time, to help them get started. TBH, it was seen that many new folks were hesitant to even install Linux in their system and didn’t know how to talk/express their queries out in the community. The DebCamp helped them get onboarded, from installing Linux to learning how to create a deb package. The DebCamp idea wasn’t concentrated on the packaging. We can similarly float and expand the idea.
Lastly, having people do something(issues, etc): have some good first issues before sessions to point them out after debcamp
We can talk about fedora badges as a good attraction spot, and of course Vipul (with 100s of badges) can show off there
Food(Lunch) was provided for the people for two days of the conference.

  1. Place: IIT Goa, a good place brought more attraction ;)
  2. On a serious note, the following things happened at Mini DebConf India:
    1. Swags: Stickers, Badges were distributed at the event.
    2. Small sessions from lightning talks (sharing journeys, etc) 15mins to bigger sessions/talks (=30,50 mins)
    3. BoF (Birds of Feather) sessions to discuss (back there it was mainly teamed wise)
    4. The most attractive thing for new folks was the concept of DebCamp, where the last day was dedicated to focusing on newbies for Linux, college students who joined open-source sessions for the first time, to help them get started. TBH, it was seen that many new folks were hesitant to even install Linux in their system and didn’t know how to talk/express their queries out in the community. The DebCamp helped them get onboarded, from installing Linux to learning how to create a deb package. The DebCamp idea wasn’t concentrated on the packaging. We can similarly float and expand the idea.
    5. Lastly, having people do something(issues, etc): have some good first issues before sessions to point them out after debcamp
    6. We can talk about fedora badges as a good attraction spot, and of course Vipul (with 100s of badges) can show off there
    7. Food(Lunch) was provided for the people for two days of the conference.

Action items

  1. Akashdeep to transfer the brainstorming thingy to Wiki
  2. Samyak to add things in DebConf that we could follow through
  3. Akashdeep to look into swags (Ask Marie or Vipul or Sumantro)
    1. Fedora logo badge (virtual) for people (who are registered)
    2. And some physical swag for people (who are registered)
      1. PainDrives™
      2. What else, people?
    3. Meals for people (who are registered ONLINE)
    4. We would get the count from the online registration to get a measure of budget needed beforehand
    5. Financing travels and residence for speakers, active contributors and ORANGES! (organizers)
    6. Let us know how you want to be of help to the event or community and we could look into financing yours ;P
    7. Organizers (Akashdeep, Samyak, Sumantro and Bipul and some more people) could screen those requests
  4. Samyak to look into promotion of the event
    1. We could do that on the Fedora Wiki
    2. Take this website for reference https://2019.goa.debutsav.in/

Things to sponsor for

  1. Travel (for active contributors)
  2. Baad me dekhte

Fedora Activity Day (FAD) XD

  1. Samyak to brainstorm on this to model around DebCamp
  2. https://fedoraproject.org/wiki/Fedora_Activity_Day_-_FAD

1:1 - Akashdeep, Vipul and Samyak

  1. Birds of Feather
    1. A limited period hallway track discussion
  2. How long should it be?
    • Content wise - 5 hours
    • Actual number of days - 3 days
  3. Reach out to 5 colleges for college drive
    1. Pick the universities that we would want to give the talk in
      1. College of Engineering, Pune
      2. #COLLEGENAME
      3. #COLLEGENAME
      4. #COLLEGENAME
      5. #COLLEGENAME
    2. Reach out to the college administration via mails for permission
      1. State that we aren't doing this on a financial stand
      2. Incentivize participation by providing the career aspect (HOT)
      3. Provide swags (everyone or randomly or questionnaire winner IDK?)
      4. What else needs to be done?
      5. Really, what else needs to be done?
  4. Tweet about CFV (Call for Volunteer) on Tweeter, Matrix and Telegram
  5. Fedora India calls should be resumed and those can be used to get volunteers for the Hatch
  6. Samyak proposed organizing in just one college and incentivize folks from other colleges to travel there with swag and career talks etc.? Hein?

Action Item

  1. Vipul to create wiki
  2. Akashdeep to create a tickPlease title your issue as follows: [hatch] Pune & theme of event
    Fill out the issue answering the questions.et on https://pagure.io/flock/issues with the link to the wiki
  3. Samyak to promote the event and make a call for volunteers in the Fedora India Twitter.
  4. Vipul to reach out to Kevin and Matthew to get an place on Matrix (or figure out if it's on option)
  5. We to discuss about the event schedule later

8th April 2022 - Fedora India Call

Participants

  1. Akashdeep Dhar
  2. Vipul Siddharth
  3. Nishant Mishra
  4. Samyak Jain (is sorry ;P)
  5. Onuralp SEZER
  6. Abhisek Mukherjee

Things that we discussed about

  1. We would want to select the dates first before we would plan on.
    • Month?
      • [Vipul] In July, 1st, 3rd and 4th week of July
      • [Akashdeep] +1 to Vipul's
      • [Samyak] +1 to Vipul's
      • [Nishant] +1 to Vipul's
    • Date? (No, I'm not interested in ya)
      • [Vipul] Surrounding Please title your issue as follows: [hatch] Pune & theme of event
        Fill out the issue answering the questions.a weekend please
      • [Akashdeep] +1 to Vipul's
      • [Samyak] +1 to Vipul's
      • [Nishant] +1 to Vipul's
    • Duration?
      • [Nishant] "Make it 3 days"
  2. Vipul reached out to Marie and confirmed that we can sponsor people for their travels (any type of travel) / stay - depends on the number of applications and the budget assigned to the event
  3. Reaching out to Fedora India mailing list
    • To inform that this is going to be organized in Pune and we need volunteers for making it happen
    • If folks have a different suggestion for the venue or events to be organized, we are open for it as long as the proposer volunteers
  4. Reaching out to Red Hat Pune
    • To inform that this is going to be organized in Pune and we need volunteers for making it happen
    • If folks have a different suggestion for the venue or events to be organized, we are open for it as long as the proposer volunteers
  5. Create a ticket on the Flock issue tracker about organizing Hatch (Onuralp SEZER ;P)
  6. Swags
    • Suggestions
      • Stickers
      • Pens
      • Flash drives
      • Tee-shirts (Let's try, shall we?)
      • More stuff?
  7. Things to do
    • Let us pick things up from the list above ;P

1:1 Samyak and Akashdeep

Things that we know

  1. Couple of things to take care of before reaching out to Red Hat Pune
    1. Connect with the Red Hat Event Teams
      1. Estimated number of attendees
        • Walk-in attendees (booth registrations)
        • Online pre-registered attendees
        • Why we need this?
          • Understand the scale of the event
          • Do we need more than one room?
          • Time per event or breaks in between
          • Do we allow people to roam around etc
        • Identification
          • Red Hat employees have unrestricted access with their IDs
          • Non-employees to carry one government ID
            • Provide means to upload them during registration
          • Helps provide analysis of attendees in the event
            • Basis of demographic distinction
          • Helps us organize events in the future in a better way
        • For college students, we would consider providing for attendances
          • Up for discussions
      2. Provisions (Breakfasts, Lunches etc.)
        • If done outside the premises, no issues
        • If done inside the premises, the cafeteria and canteen NEED TO KNOW beforehand.
        • The budget should also be allocated to them.
        • Must be finalized before conveying on the proposal mail
      3. Not only Redhatters but outside people as well - THIS NEEDS TO EXPLICITLY STATED IN THE PROPOSAL
        • Event limited to common area but NOT office areas
    2. GWS team (Need to connect with those for provisions)
    3. GWS PoC for Red Hat Pune
      1. Sunita Keskar
      2. Sumit Gore
    4. ISSAC - A Red Hat protection team
      • In-event security team
      • Red Hat Events Team to be communicated with for them
      • Let them know about the estimated number of attendees
      • Conflict resolution and harrassment prevention
      • Provide two points of contact for de-escalation etc.
    5. On-ground code-of-conduct
      • Behavourial aspects etc.
      • Be nice lol
      • We NEED to discuss about
    6. On-ground safety measures
      • Masks and sanitizers etc.
      • What else?
      • We NEED to discuss about
    7. References
      • https://source.redhat.com/groups/public/cim/where_can_i_attend_an_event
      • To get permisssion you will need to write to events@redhat.com
      • We need to work on the proposal first before we write a mail to Red Hat Event Team
      • In the proposal, we need to provide a certain list of names who would be points of contacts
        • Reliable names please
        • The ones who won't bail out etc.
        • Sumantro can be an asset
          • He has been organizing events
          • The RHET knows him
        • Sayak can be an asset
          • He knows people from Red Hat Pune
        • Vipul can be an asset
          • He knows *

Things that we need to discuss about

  1. Open a ticket in flock
  2. Akashdeep to open a ticket on Mindshare for limesurvey (based registration)
  3. On-ground code-of-conduct
    • Fedora Project's CoC
  4. On-ground safety measures
    • Take references from Marie's draft from Council and make it a bit more specific with state-bound rules etc.
  5. CfP for the tolcs

Proposal Submissions for Fedora Hatch 2022 is now open

TITLE - [hatch] Fedora Pune India Hatch 2022

= Instructions =

Submissions will be considered the last week of April and you will receive a response on the ticket shortly thereafter.

Please submit a proposal by April 27th.

= Questions/Requested Information =

What is your proposal?
A FOSS and Fedora hands-on experience event organised either in Red Hat Pune office, or a local university. We also plan to do college drives, i.e visiting different universities talking about FOSS and Fedora.

What are the proposed dates for your event? We would like to schedule Fedora Hatches in July.

  • Wednesday and Thursday: College drives (FADs)
  • Friday: Hatch

Tentative schedule

1200: Morning session of talks, inc coffee break + refreshments
* New Fedora Linux release talks (What's new) - 30 mins
* Fedora Council Objectives discussion - 30 mins
* Break and Pizza - 30 mins
* Join Fedora Project: 45 mins
* Mentorship in Fedora Project (Formal mentored project introduction && informal mentorship opportunities)
* How to become a Fedora Community members
* Areas of contributions with examples
* Talk 1 : 30 mins
* Break : 30 mins
* Talk 2 : 60 mins
* Talk 3 : 30 mins
1700: BOFs / Upgrade Fests / Install Fests / Networking
1830: Dinner at a nearby restaurant

Who in addition to you is interested and willing to coordinate the event? Each event should have a handful of people that are able to pitch in.

List each person by their name and FAS ID, as shown below:

  • Samyak Jain (@jnsamyak)
  • Vipul Siddharth (@siddharthvipul1)
  • Sayak Sarkar (@sayaksarkar)
  • Sumantro Mukherjee (@sumantrom)

Anything else we need to know?

If you have private concerns, please email them to
flock-admin@fedoraproject.org.

Who are you?

Name: Akashdeep Dhar
FAS ID: @t0xic0der
IRC Nick, if not FAS ID:
Timezone: UTC +05:30

1:1:1 Samyak, Sumantro and Akashdeep

  1. Requires a gate-person for letting in non redhatters
  2. Office desk need to requested for estimated number of visitors
    • References for employee who sponsor their entry
    • The visitors MUST have a government ID
    • The FIRST NAME and LAST NAME should be taken during the registration
      • Kiska? Visitors ka
    • They should have a map to washroom
      • Pune ka office is a maze
    • The visitors should have at least two contacts for emergency
      • Paani peene ke liye kidhar jaau?
      • Where is the washroom?
    • Set apart the point of contacts
      • Make them dress differently
    • ISSAC's protocol must be enforced
    • The RHET teams looks for
      • Student data
      • University data
      • Email addresses to share research emails
      • Email addresses to share marketing emails
      • Email addresses to share event invites in future
    • Possible conflict of interest
      • Should be amicable about their own community's CoC
      • But they must adhere with the Fedora Project CoC
        • Provide a darn link to it
    • Obtain explicit rights to the banners, logos, graphics and templates
      • Who can use the trademarked assets and who cannot?
      • The purpose of usage of the assets
      • There's a template that needs some minor changes (#action Sumantro)
    • Capture dietary preferences for the participants
      • History of allergies (if any)
      • Nature of diet (Lunch, Breakfast, Refreshment etc.)
      • Veg or Non-veg
      • Timings for the serving (RHET keeps food and leaves)
    • Take the guards and office workers in to the account as well
      • When calculating for the food items and provisions
    • Projectors and Microphone setup etc. need to take a look into
      • Need to loan it from IT team a day prior
  3. Water cooler
    • There should be a buffer space for employees from Red Hat Pune
    • They will join even though they have not registered prior
    • Please keep some provisions and food items extra for them
    • Get a survey of the average number of employees visiting the office in a day and have the provisions available for them in advance
    • Venue permissions and provisions of the venue (microwave, projectros etc.) should be explicitly asked for in advance
    • Swags take at least 4-6 weeks to deliver so plan accordingly
    • Marketing PoC
      • Anumpama Jha
    • The cafeteria gets blocked for a certain time during the event
      • That is why, an event which notifies people of such an event should be shared in advance
      • The GWS team should take care of this but its generally a good idea to share invite to the employees as well
    • The Red Hat office has a swag center(?)
      • Do confirm that it is not taken away etc.
    • The RHET expects a report for the event in a retrospective
      • Confirm it to be correct from the co-coordinators
      • The blogpost should come out as fast as possible (T+2 days at most)
  4. #Action Sumantro
    • Reaching out to RHET via mail proposal
  5. Need to make an event report after the event to sent to the Red Hat Event Team

1:1:1:1 Akashdeep, Sumantro, Samyak, and Sayak

  1. Discussion around swags:

    • Propose a hatch swag (to Marie et al) as a priority if possible for hatch otherwise we will settle for a fedora swag
    • What type of swag do we want for hatch? #brainstorm about it
      RedHat bags
    • Innovative swags? Tumblers
      Update Marie about the same thing in the budgets

  2. Discussion around Budgets:

    • Need to update Marie about budgets and what all will be a constituent in the budgets
      Includes Travel for 2 or more people;
      Food, Drinks, Dinner;
      Swags;
      Etc;

  3. Discussion around Logistics (Dinner/Evet/etc)::

    • Sumantro will update from this week's meetings, discussing more event items with (Rupali/Varsha/Neha Kulkarni)
    • Sumantro to send a mail for CFV to actively recruit volunteers for the event (We need at least four sets of volunteers)
    • India hatch team to work on solidifying the agenda for the event
      Reach out to people for becoming speakers.
    • What is the expected budget for Dinner? And, Where should we host it?
      Expected People at the event: 80-150
      • After the discussions at the meeting:
        Dinner should be just for Speakers/Organisers/Volunteers
        Should not be very far away from the Pune RH office
        Calculate an estimate for budgets. Plate per person!
      • Printed Cupcakes?
        Maybe Reach out to Sayak for more details regarding this

  4. Discussion about College Drives till:

    • Akashdeep has reached out to two colleges
      • MIT kothrud
      • COE Pune
    • Rotate an offline google form just for college verification:
      All the responses should be kept private for us
      This will be filled by students

  5. Action Items:

    1. Google form as mentioned above - Akshdeep
    2. Suggestions for swag pack/box - All should brainstorm
    3. Updating on event status, what support and call for volunteer - Sumantro
    4. More on dinner and logistics updates - Sayak
    5. Will Schedule a call for next week same time - Samyak

1 : 1 Sykat and Akashdeep

  1. MIT-WPU
  2. COEP
    • We have the director's email address and phone number

1 : 1 Vipul and Akashdeep

  • What is FOSS
    ** Why
    ** How
    ** History

  • What is Fedora Project
    ** functioning
    ** contribution
    ** opportunities
    ** GSoC / Outreachy - summer coding programs

  • Some important technologies
    ** Git
    ** Ansible
    ** Linux OS

Fedora India Hatch Registration Form

  • The fields that we would like to have (Up for discussions)
    1. Information about the Hatch event
      • TEXT
      • Paste the entire ticket content there (Maybe curate it a bit)
    2. Name (Mandatory)
      • TEXT BOX
    3. Email address (Mandatory)
      • TEXT BOX with field validation
      • This would help us keep in touch with the attendees even after the event is complete - maybe for more such events to come (both from Fedora and Red Hat), or for reaching out to them on opportunities
      • This would also help us to establish a local community within Pune for people who generally interested in free and open-source software as well as in Fedora Project (community and GNU/Linux offerings)
    4. FAS Username (Optional)
      • TEXT BOX
      • People joining the final Hatch day after the college days might not have a Fedora account
      • People working for Red Hat who would join us there might not have a Fedora account
        • But bruh, will they even bother registering?
        • Provide an incentive for people to sign up for a FAS account and provide that! A badge can do that. I wonder what else might be a good incentive though!
    5. Date of birth (Mandatory)
      • CUSTOM DATE/MONTH/TIME FIELD
      • I don't remember where but at some part of the code of conduct mentions that people participating in the Fedora Project and its proceedings have to be above a certain age
      • This also helps us to keep off the effort of having to personally take care of younger audiences and keeps them safe from any bad thing that can potentially happen to them during the event
      • Folk might be pretty concerned by this field as well. I would suggest making this an optional field!
    6. Name of the government approved identification that they would carry during the fest (Mandatory)
      • TEXT BOX
      • We would not ask for a photograph etc. of the same as some people might not feel comfortable to do so plus, we are trying to take only those information that we can rightfully retain
      • This would help us to curate a list of attendees who can verify their identities and differentiate from the ones who plan to enter the event with nothing but a school ID card
      • Is this really necessary?? Folks at Red Hat can be pretty concerned by this due to the data privacy implications!
    7. How are you associated with Fedora Project? (Mandatory)
      • CHECK BOX (Select all that apply)
        • I use Fedora Linux
        • I have heard of Fedora Linux
        • I contribute to Fedora Project
        • I work with Red Hat
        • Anything else [TEXT BOX]
      • This is not for gatekeeping but rather to understand preferences of the people joining us in the event - take for instance, if majority of people answer with "I have heard of Fedora Linux" then we would want to curate our talks to be beginner-friendly
      • Likewise, if a lot of people answer with "I contribute to Fedora Project" then that makes us want to curate our talks to be a bit more accommodating towards the people who are involved with the project
    8. Link to the Fedora Code of Conduct (Mandatory)
      • HYPERLINK and CHECK BOX
      • This check box is mandatory - It signifies acceptance to the Fedora Code of Conduct.
    9. Link to the most recent Maharashtra COVID mandate (Mandatory)
      • HYPERLINK and CHECK BOX
      • This check box is mandatory - It signifies abidement to the Maharashtra COVID mandate.
    10. Declarations (Mandatory)
      • CHECK BOX
      • We need to explicitly state about the things that we are responsible for and the ones that we are not.
      • This check box is mandatory - It signifies acceptance to the declarations.
    11. Contact details
      • TEXT
      • A primary mail for reaching out to should there be concerns/questions.
    12. Are you a RedHatter?
      • Checkbox (Yes/No)

Budget Pagure Travel & Accommodation Funding Request Template

Please note if you are a Red Hat employee you are not required to fill out this form.

Place of Work

Full Name:
Dates for requested amenities:
Name of your employer:
Is your work place a government entity, state owned entity, or commercial entity (choose one)?
Country where you work:
Your title at place of work:

Amenities

Please provide an estimate of each expense you are requesting in INR values as well as a short description for any relevant fields related to your request. Make sure to include any related taxes, gratuities, and fees.
Travel(including method of travel):
Accommodation:
Others(Meal/Entertainment):

Additional Information

Have you been provided with Fedora/Red Hat funding in the past 12 months?
Does your place of work have any rules about the receipt of business amenities? If yes, please describe.
Are you bringing a guest? If yes, will Fedora be paying for any of the guests expenses?
Are there any opportunities such as procurements, RFPs, or tenders between your place of work/organization and Fedora/Red Hat?
Is there any additional information that we should be aware of?

Some communities members we think would be good to sponsor

  • Samyak
  • sayanchowdhury
  • prakash
  • sandeepan
  • akarshan
  • Sumantro
  • Vipul

1:1 Sumantro and Akashdeep

Created RITM1201247: Meeting or Event Support Request
Description
Requested for Name: Akashdeep Dhar
Type of Request: Meeting / Event Support
Additional Contact Name: Sumantro Mukherjee
Meeting / Event Name: Fedora Pune India Hatch 2022
Primary Meeting / Event Location : Red Hat Office
Select the Red Hat Office : RH - Pune
Is this Meeting / Event company-wide?: No
Are you using a registration platform for this event?: Yes
If yes, what registration platform are you using?: Google Form
Meeting / Event description: About:
A FOSS and Fedora hands-on experience event organised either in Red Hat Pune office, or a local university. We also plan to do college drives, i.e visiting different universities talking about FOSS and Fedora.

Dates:
6th, 7th and 8th July 2022
Wednesday and Thursday: College drives (Fedora Activity Days)
Friday: Hatch

Schedule (for 8th July):
1200: Morning session of talks, inc coffee break + refreshments

  • New Fedora Linux release talks (What's new) - 30 mins
  • Fedora Council Objectives discussion - 30 mins
  • Break and Pizza - 30 mins
  • Join Fedora Project: 45 mins
    • Mentorship in Fedora Project (Formal mentored project introduction && informal mentorship opportunities)
    • How to become a Fedora Community members
    • Areas of contributions with examples
  • Talk 1 : 30 mins
  • Break : 30 mins
  • Talk 2 : 60 mins
  • Talk 3 : 30 mins
    1700: Birds Of Feathers / Upgrade Fests / Install Fests / Networking / QA workshop
    1830: Dinner at a nearby restaurant
    Are you flexible with the Meeting / Event date?: No
    Event Time-Zone's Region: Asia
    Event Time-Zone: Asia/Kolkata
    Start date and time (24-hour clock): 2022-07-08 09:30:43
    End date and time (24-hour clock): 2022-07-08 19:00:38
    Do you require a room for the meeting or event?: Yes
    Will you need time to set up for this meeting or event? (Example: A/V setup, table materials, etc…): Yes
    Please provide the estimated number of on-site attendees: 30-49
    Local Red Hatters: true
    External Guests: true
    Please select the Meeting / Event Type: On Site (no Virtual)
    Seating configuration: theater
    Will your meeting or event be catered?: No
    Please describe any additional meeting or event needs below (eg. I need two mics or one table for the external caterer.). Depending on the office/room, not all requests can be accommodated.: 1. Booking cafeteria or a space big enough for 30-49 people
  1. Audio and video systems (Microphone, HDMI-to-VGA cable, Thunderbolt converter, Projector)
  2. Some arrangement of snacks and beverages
  3. Office WiFi access
    I understand that it is my responsibility to leave the meeting room as it was prior to my meeting/event. Any material left behind will be disposed of.: I agree
    Start date and time (24-hour clock, UTC): 2022-07-08 04:00:43
    End date and time (24-hour clock, UTC): 2022-07-08 13:30:38

1:1:1:1 - Akashdeep, Sumantro, Vipul, Samyak

  • Budget Discussion
    • The categorical budget we should stick to it until stated otherwise
    • Need to visit a day before or early the samne day for accessibility
    • Book your flight asap
    • Samyak to fly on 5th for college drives
    • Ordered Fedora Caps will be delivering to Akasdeep's home - Samyak

Outline for the college event

For MIT Academy of Engineering

Participants (from the college)

  1. First year BTech (most)
  2. Second and third year (some)
  3. BSc students (some)
  4. Livestream facility available [HOT]
    • To other college

Things to talk about

  1. Introduction to Free and Open Source [Max 30m (includes Q/A and interaction)]
    • SSSA
  2. Introduction to Fedora Project [Max 30m (includes Q/A and interactions)]
    • SSSA
  3. BREAK [Max 25m]
  4. A Journey Talk / A Case Study [Max 15m (includes Q/A and interactions)]
    • Akashdeep D
  5. Testing/QA in Open Source + Career in FOSS [Max 30m (includes Q/A and interactions)]
    • Sudhir D
  6. Contributions Pathway [Max 45m (includes Q/A and interactions)]
    • Sumantro M

Things to do

  1. Look into the state of swags [Samyak]
    • Samyak ordered the caps
    • Bottles?
    • Stickers?
    • Clips?
  2. Tickets
    • IT RITM1201247
    • GWS GWS0654185
  3. Promotion
    • Twitter (fedoraindia) [Samyak]
    • Twitter (fedoracommunity) [Vipul]
    • Mail (India mailing list in Red Hat and Fedora and Discussions fp.o.) [Sumantro]
    • Forms
      • One for the college event
        • Please make two copies (for two colleges)
      • One for the Red Hat personnel
        • For those who don't have a FAS account
      • These forms would be tweeted/circulated via tweets
    • Reddit [Vipul]
  4. Invitation [Akashdeep]
    • To edit the wiki and promote
    • Speakers
      • Sudhir D
      • Vipul S
      • Smera G
      • Samyak J
  5. HatchBadge [Sumantro]
    • Follow up
  6. Budget
    • We will approve/decline as they come through
  7. Accommodation and travel
    • Akashdeep reached out to Marie
  8. Food reimbursements
    • Single/limited-number of bills for food
    • Saves trouble for reimbursements etc.
  9. Dinner plan
    • Akashdeep to look into possible places near RH office

Outline for the RH event

For the event on 8th July 2022

Participants

  1. Red Hat employees
  2. Fedora Project contributors
  3. College representatives

Things to organize

Start - 1200

  1. Handing out snacks - 1200
    • Beverages + Chips
    • Concurrent (Non-blocking)
  2. So is it.. like a.. hat company? [30m (includes Q/A and interactions)] - 1200
    • Vipul Siddharth
  3. Join Fedora Project / How to become Fedora Community Members [15m (includes Q/A and interactions)] - 1230
    • Samyak Jain
  4. Fedora Linux Release Process and What's New In Fedora Linux? [30m (includes Q/A and interactions)] - 1245
    • Sumantro Mukherjee
  5. Web Representation/Activity of Fedora Project [15m (includes Q/A and interactions)] - 1315
    • Akashdeep Dhar
  6. Open Source Design and the Fedora Project [30m (includes Q/A and interactions)] - 1330
    • Smera Goel
  7. Lunch [60m-75m] - 1400
  8. We need You on the Badges team [30m (includes Q/A and interactions)] - 1515
    • Sayan Chowdhury
  9. Fedora Workstation's State of Gaming [30m (includes Q/A and interactions)] - 1545
    • Akashdeep Dhar
  10. Accessibility & Thoughtful Design in Open Source [30m (includes Q/A and interactions)] - 1645
    • Shivang P Swain
  11. High tea - 1645
    • Beverages + Chips
    • Non-blocking and concurrent
  12. Fedora QA Pathway [30m (includes Q/A and interactions)] - 1645
    • Sumantro Mukherjee
  13. Mentorship in Fedora Project [15m (includes Q/A and interactions)] - 1715
    • Vipul Siddharth
  14. Ending note [15m] - 1730
    • Vipul Siddharth
    • Sumantro Mukherjee
  15. Meetup + Photos + Wrapup [15m] - 1745
    • Everyone

End - 1800

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Experiences from the Fedora Council F2F Hackfest 2023

Names are mentioned down below in an alphabetic order. Please feel free to rearrange these names as you see fit. Do you see something mentioned incorrectly? Feel free to make in-place changes. Akashdeep Dhar Community Initiative Lead, Fedora Websites and Apps, Fedora Council ADD YOUR TEXT HERE Aleksandra Fedorova Elected Representative, Fedora Council

Feb 15, 2023
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About you Name: Akashdeep Dhar Location (closest airport, country of residence): Pune, MH (domestic) and Kolkata, WB (international) Your current employer: Red Hat Your title at place of work: Software Engineer

Dec 10, 2022
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