# Fedora DEI Team Meeting Notes

## About our meetings

This section includes general notes or info about our team meetings.

### Social Agreement

- Focus on listening to what others say.
- Stay present as much as possible. Close out or silence email, chats, etc. during the meeting.
- Let everyone have a chance to speak. Be aware of how much time you are talking.
- Be mindful of the meeting schedule. Be a contributor to moving dialog forward!
- Use the "raise hand" function when you want to add a comment or ask a question, especially in larger group meetings.
- Stay on mute when you are not speaking.

### Meeting agendas

* Intros, welcomes, hellos (~5m)
* Team announcements & news (~5-10m)
* DEI Advisor updates to the team (~5-10m)
* Follow-ups from last meeting (if any) (~5-10m)
* Ticket discussions (remaining time)
* Open floor (remaining 5-10 minutes)

## 2024-10-24
**Chair**: Jona Azizaj, she/her, jonatoni, Christmas 🔔
Attendees (name; pronouns; FAS ID; one thing you're looking forward to this quarter)
* Michael Scherer, he/him, misc, vacations

### Team announcements & news
* Fedora Operations Report
* https://communityblog.fedoraproject.org/fedora-operations-report-3/
* FOSDEM 2025 returns on Saturday 1st and Sunday 2nd February
* https://fosdem.org/2025/
* Fedora presence at FOSDEM: https://discussion.fedoraproject.org/t/fosdem-2025-general-organization-collaboration-topic/133980
* potential council hackfest after FOSDEM

### DEI Advisor updates to the team
* Changes to the Editions Promotion policy
* https://pagure.io/Fedora-Council/tickets/issue/507
* https://communityblog.fedoraproject.org/proposed-change-to-the-fedora-council-policy-for-edition-promotion/

### Follow-ups from last meeting
* ✅ AI: @ekidney Create first draft of 2024 Q2 report for DEI Team review, then share with CommBlog editors for review after DEI Team +1's

### Ticket-driven discussion & notes
Q4: https://gitlab.com/fedora/dei/home/-/milestones/7

* Ticket #43: "DEI Team 2024 Q2 Quarterly Report"
* https://gitlab.com/fedora/dei/home/-/issues/43
* @ekidney has already created a draft, ready to be published :tada:
* Ticket #48: "DEI Team 2024 Q3 Quarterly Report"
* https://gitlab.com/fedora/dei/home/-/issues/48
* Topic to be included: preparations for the DEI team hackfest at Flock, Fedora Mentor Summit, DEI policy for Flock location (Council proposal + workshop from misc and riecatnor at Flock), DEI Team Report ComBlog Graphic Revamp.
* Any volunteers to work on it?
* Ticket #34: "DEI policy for Flock location"
* https://gitlab.com/fedora/dei/home/-/issues/34
* !agreed The event policy will be scoped explicitly to Flock to Fedora and Fedora-funded hackfests. New language will be added for hackfests that provides exemption for hackfests that focus on a regional, local, or national group or audience. The Council retains the ability to override the policy by publishing a public explanation.
* create a agenda/presentation for future council meeting on AV
* speak of why we do that
* and what we want from council
*

### Open floor
* question about low intendance of the video call, and low discussion on the room
* how to get more people in the meeting ?
* (jona) potentially a issue of matrix vs google meet for attendance
* might go join GNOME DEI call to discuss with them, about their own policy

## 2024-10-10
**Chair**: Justin W. Flory (jflory7) - he / him / his
Attendees (name; pronouns; FAS ID)
* Jona Azizaj (jonatoni) - she / her / hers
* emma kidney (ekidney) - she / her / hers
* Michael Scherer (misc) - he/him
*

### Team announcements & news
* Improving DEI in Open Source Community Leadership
* https://uceducation.az1.qualtrics.com/jfe/form/SV_eVVYChpxMlpp7Yq
* The purpose of this study is to gather thoughts and experiences about diversity and inclusion in Open Source Community Leadership. Participants will be shown different widgets to pick from. This will help create a design for a tool to help Open Source community members make smart choices when selecting leaders or board members.
* GNOME Asia 2024 — 6-8 December 2024 — Bengaluru, India
* https://fedoraproject.org/wiki/GNOME_Asia_2024
* A group of Fedora contributors and Ambassadors in India are helping co-organize GNOME Asia at the Red Hat office in Bengaluru. Following our Flock 2024 workshop, this aligns with our goals of supporting more regional events and diverse communities beyond the typical Eurocentric focus of our flagship events.

### DEI Advisor updates to the team
* Flock event policy ticket has updates, but this will be a meeting discussion topic today!

### Follow-ups from last meeting
* ✅ AI: @ekidney Create first draft of 2024 Q2 report for DEI Team review, then share with CommBlog editors for review after DEI Team +1's

### Ticket-driven discussion & notes
Q4: https://gitlab.com/fedora/dei/home/-/milestones/7

* Ticket #43: "DEI Team 2024 Q2 Quarterly Report"
* https://gitlab.com/fedora/dei/home/-/issues/43
* @jflory7 will swap this quarterly report ticket with @ekidney. The 2024 Q2 milestone tracks all of the things we worked on in that quarter. Major highlights were a new events media git repo for photos, videos, and slides; Fedora Week of Diversity; and preparations for Flock.
* [due: 2024-10-17] @ekidney Create first draft of 2024 Q2 report for DEI Team review, then share with CommBlog editors for review after DEI Team +1's
* Ticket #34: "DEI policy for Flock location"
* https://gitlab.com/fedora/dei/home/-/issues/34
* !agreed The event policy will be scoped explicitly to Flock to Fedora and Fedora-funded hackfests. New language will be added for hackfests that provides exemption for hackfests that focus on a regional, local, or national group or audience. The Council retains the ability to override the policy by publishing a public explanation.

### Open floor
* none

**Matrix meeting notes:** https://meetbot.fedoraproject.org/meeting_matrix_fedoraproject-org/2024-10-10/diversity.2024-10-10-13.01.log.html

## 2024-09-26
**Chair**: Jona Azizaj; she/her; jonatoni;
Attendees (name; pronouns; FAS ID; favorite pizza)
* Justin/JWF; he/him; jflory7;
* Michael Scherer; he/him; misc;
### Team announcements & news
* Flock bid process was started
* DEI policy not discussed yet by Council, but taken in account for bid

### DEI Advisor updates to the team
* none

### Follow-ups from last meeting
* none

### Ticket-driven discussion & notes
* #44 wrap up report for the Hackfest
* #25 wrap up report for the mentor summit 2024
* #34 not discussed in council, next meeting
* #18 ticket was bumped
* Others tickets got move to Q4 and/or moved accordingly, see tickets changes

### Open floor
* discussion on regional communities, as discussed in hackfest

## 2024-08-29
**Chair**: Jona Azizaj; she/her; jonatoni; chocolate/pistachio
Attendees (name; pronouns; FAS ID; favorite ice cream flavor/s)
* Justin/JWF; he/him; jflory7; birthday cake
* Michael Scherer; he/him; misc; coffee

### Team announcements & news
* Flock 2024 happened this month! :tada: Share your own event reports and any social media coverage in a section on the Fedora Wiki.
* https://fedoraproject.org/wiki/Flock_2024#Event_reports_&_social_media
* The Flock 2024 post-event survey is live until Friday, September 6th. This survey will directly influence decisions made for planning Flock 2025. We are testing some new ideas and theories in the survey. If you have not yet filled it, please fill it ASAP. Even if you were not there in-person (just choose virtual attendee option if you were remote).
* https://fedoraproject.limequery.com/flock-2024

### DEI Advisor updates to the team
* nothing specific from council, Mattdm's keynote cover most of it
* https://youtu.be/rYk8xpl8o5s?si=QRB9mE6ruvY8vHmJ

### Follow-ups from last meeting
* ✅ AI: @ekidney Create new featured image for DEI Team quarterly updates

### Ticket-driven discussion & notes
Q3: https://gitlab.com/fedora/dei/home/-/milestones/6

* https://gitlab.com/fedora/dei/home/-/issues/43
* volunteers needed to work on the Q2 report
* https://gitlab.com/fedora/dei/home/-/issues/34
* DEI policy discussion
* moving to council
* Justin: to move to council
* [Required] open a new issue to propose the policy: https://pagure.io/Fedora-Council/tickets/issues
* [Preferred and helpful] open a PR: https://pagure.io/Fedora-Council/council-docs/pull-request/201
* https://gitlab.com/fedora/dei/home/-/issues/44
* DEI hackfest at flock
* AI: share the notes from the hackfest for next meeting to discuss
* https://gitlab.com/fedora/dei/home/-/issues/18
* Justin was hoping more doc auditing, but more mentoring was done

### Open floor
* none

## 2024-07-18
**Chair**: Justin/JWF; he/him; jflory7; lately, a night owl2
Attendees (name; pronouns; FAS ID; early bird or night owl?)
* Jona; she/her; jonatoni; night owl
* Roseline Bassey (roseline-bassey) - she / her / hers
* amsharma
* tosindoreen

### Team announcements & news
* Please share your thoughts on AI/ML when it comes to Fedora, the survey is Live until July 31st!
* https://fedoraproject.limequery.com/142117
* Fedora Week of Diversity 2024 in numbers
* https://communityblog.fedoraproject.org/fedora-week-of-diversity-2024-recap/
* Introducing the Fedora Community Operations Initiative
* https://communityblog.fedoraproject.org/community-operations-initiative/
* To honor the memory of Mel Chua for the next generation of Fedora contributors, Justin compiled some stories and reflections on Mel’s impact on Fedora.
* https://communityblog.fedoraproject.org/mel-chua/
* Flock is coming very soon!
* https://flocktofedora.org/
* https://cfp.fedoraproject.org/flock-2024/talk/LU7U9C/
* and If you are going to be onsite and want to help out, please fill out the Flock 2024 volunteer form https://forms.gle/Tqs4QkCNRqUL1X7L6

### DEI Advisor updates to the team
* None

### Follow-ups from last meeting
* 🟠 AI: @ekidney Create new featured image for DEI Team quarterly updates

### Ticket-driven discussion & notes
Q3: https://gitlab.com/fedora/dei/home/-/milestones/6

* DEI Team hackfest at Flock: https://gitlab.com/fedora/dei/home/-/issues/44
* Agenda for the hackfest
* (1) Team intro.
* (2) 2024/2025 roadmap for events.
* (3) Supporting DEI & regional communities.
* (4) Docs hacking
* Supporting DEI & regional communities: https://gitlab.com/fedora/dei/home/-/issues/45
* How could we better support our DEI and regional communities in 2025?
* What might we focus on at the Flock hackfest?
* !idea Local meetups as a starting point. Should they be Fedora-specific, or something more general? For example, open source meetup, a programming language meetup, a Linux meetup, etc.
* !idea Using major regional events as gathering point of local community members. For #region-africa-west:fedoraproject.org, this could be OSCA Festival. For #region-saarc:fedoraproject.org, this could be GNOME Asia.
* !idea We can leverage existing connections with local leaders and event organizers to help us coordinate a presence on the ground at these events.
* !idea Extending the Fedora Ambassador program to West Africa. What does a regional mentor look like in 2024? What does a mentor do? What are their responsibilities? How can the DEI Team support regional mentors?

### Open floor
* Thanks folks for being here! Hope to see some of you soon. Otherwise, see you in the Fedora-verse!

**Matrix meeting notes:** https://meetbot.fedoraproject.org/meeting_matrix_fedoraproject-org/2024-07-18/diversity.2024-07-18-13.00.log.html

## 2024-07-04
**Chair**: Justin/JWF; he/him; jflory7
Attendees (name; pronouns; FAS ID)
* misc; he/him; misc
* oluwatosin;

### Team announcements & news
* Recap of FWD 2024 https://discussion.fedoraproject.org/t/recap-of-fedora-week-of-diversity-2024/124450/1
* Flock 2024 registration is open https://www.eventbrite.com/e/flock-2024-tickets-906515701867
* The Accessibility Working Group meeting happened on Tuesday, check out meeting notes: https://board.net/p/FedoraAccessibilityWG
* Join the Accessibility WG Matrix channel at #a11y-wg:fedoraproject.org

### DEI Advisor updates to the team
* The recording from yesterday's Council update is now available on YouTube. Watch the recording for an update on the state of accessibility in Fedora Linux, updates on the recent challenges with Wayland, and some ways that the team could use more help to improve accessibility in Fedora.
https://youtu.be/fovBYceMCXA
* Strategy 2028 updates: https://discussion.fedoraproject.org/t/council-s-working-session-updates-on-strategy-2028/120475/1

### Follow-ups from last meeting
* 🟠 AI: @ekidney Create new featured image for DEI Team quarterly updates

### Ticket-driven discussion & notes
Q2: https://gitlab.com/fedora/dei/home/-/milestones/5
Q3: https://gitlab.com/fedora/dei/home/-/milestones/6

* End-of-quarter retrospective
* Q2 tickets
* DEI policy for Flock: https://gitlab.com/fedora/dei/home/-/issues/34
* FWD 2024: https://gitlab.com/fedora/dei/home/-/issues/19
* Survey analysis & report
* CommBlog featured image: https://gitlab.com/fedora/dei/home/-/issues/42
* Mentor Summit: https://gitlab.com/fedora/dei/home/-/issues/25
* Docs audit: https://gitlab.com/fedora/dei/home/-/issues/18
* Event inclusion checklist: https://gitlab.com/fedora/dei/home/-/issues/16
* Q3 tickets
* Q2 report: https://gitlab.com/fedora/dei/home/-/issues/43
* Translated documentation: https://gitlab.com/fedora/dei/home/-/issues/26
* Future goals for Q3?
* We spent a lot of time on events this quarter, which is one half of our project charter. We have done great work!
* But the part about DEI communities has not gotten as much work and effort. Brainstorming on how we could do this better?
* DEI policy for Flock location: https://gitlab.com/fedora/dei/home/-/issues/34. We reviewed the recent changes made by @misc and looked at the timeline for making this policy a reality. Here are the key takeaways:
* Proposed to consolidate the two policies (event location and event location policy change policy) into a single document.
* The parts of the policy change policy that do not fit into the Council Policy Change Policy can become guidelines or recommendations within the proposed event location policy.
* This avoids the inherent implication of converting the DEI Team into a policy-making group, which as of today, we are not and do not have any official charge to do so, other than via the DEI Advisor representative to the Fedora Council. By directing this policy to the Council instead of the DEI Team, we lean into the existing structure and avoid opening a new discussion about whether the DEI Team has the authority to mandate project-wide policy.
* I felt that some of the criteria evaluation could be more clear for non-native English speakers, e.g. "Hierarchy of Norms" and "Temporality" may be difficult terms to understand even for native English speakers. If we cannot think of something else, we could brainstorm in a future call.
* Our goal is to revisit the policy discussion asynchronously throughout July, and aim to have a final draft ready by our next A/V meeting on Thursday, August 1st. Then, we will review and see if we are ready to propose this as a new policy to the Fedora Council.

### Open floor
* None

## 2024-06-06
Chair: Jona Azizaj, she/her, jonatoni, matcha bubble tea 🧋
Attendees (name; pronouns; FAS ID; favorite summer drink)
* Justin/JWF; he/him; jflory7; pomegranate sparkler (pom juice, sparkling water, lime)
* Michael/Misc; he/him; misc; water
* Adrian; he/him; moralcode; lemonade probably
* Roseline

### Team announcements & news
* Fedora DEI Team 2024 Q1 Report: https://communityblog.fedoraproject.org/fedora-dei-team-2024-q1-report/
* Fedora Linux 40 election results: https://communityblog.fedoraproject.org/fedora-linux-40-election-results/
* Fedora Ops Architect Weekly: https://communityblog.fedoraproject.org/fedora-ops-architect-weekly-9/
* Register and join Fedora Week of Diversity: https://pretix.eu/fedora/fwd2024/
* F40 RP report: https://communityblog.fedoraproject.org/fedora-linux-40-release-party-celebrating-community-innovation/

### DEI Advisor updates to the team
* Strategy 2028 updates: https://discussion.fedoraproject.org/t/todays-working-session-on-strategy-2028/117865

### Follow-ups from last meeting
* ✅ AI: misc, Robert Wright (he/him), Sarah Thornton (she/her) Work on DEI events policy draft for DEI Team review
* Ticket link: https://gitlab.com/fedora/dei/home/-/issues/34
* Update from misc: draft proposal link https://gitlab.com/misc/fedora-dei-docs/-/tree/dei_proposal/modules/ROOT/pages/policy?ref_type=heads (a proposal for proposing, a proposal for applying)
* 🟠 AI: @ekidney Create new featured image for DEI Team quarterly updates
* ✅ AI: @jflory7 Promote FWD call for videos on social media

### Ticket-driven discussion & notes
Q2: https://gitlab.com/fedora/dei/home/-/milestones/5

* DEI policy for Flock location: https://gitlab.com/fedora/dei/home/-/issues/34
* We reviewed the draft that misc has created and provided feedback on GitLab issue #34.
* https://docs.fedoraproject.org/en-US/council/policy/policy-change-policy/
* When the policy is ready, misc will open a ticket with the Council.
* Fedora Week of Diversity updates: https://gitlab.com/fedora/dei/home/-/issues/19
* Agenda coming soon, to be published. Either tomorrow or early next week.
* Consolidated the live event from two days into one day.
* On track with interviews to be published during the week.

### Open floor
* See you in 2 weeks for Q2 ticket triage! :tada:

## 2024-05-23
Chair: Justin W. Flory, he/him, jflory7
Attendees (name; pronouns; FAS ID)
* Luna Jernberg (bittin) - they / them / theirs
* spotz
* Jona Azizaj (jonatoni) - she / her / hers
* emma kidney (ekidney) - she / her / hers
* Adrian Edwards (moralcode)
* Amita Sharma (amsharma)
* Samyak Jain (jnsamyak) - he / him / his
* misc

### Team announcements & news
* Fedora Release party is starting tomorrow!
* Register: https://pretix.eu/fedora/f40-party/
* Chris and Emma will give a talk about Fedora Week of Diversity
* Registration for FWD is open
* https://pretix.eu/fedora/fwd2024/
* Elections voting is now open!
* https://communityblog.fedoraproject.org/elections-voting-is-now-open/
* https://elections.fedoraproject.org/

### DEI Advisor updates to the team
* No updates for this time

### Follow-ups from last meeting
* 🟠 AI: misc, Robert Wright (he/him), Sarah Thornton (she/her) Work on DEI events policy draft for DEI Team review
* Ticket link: https://gitlab.com/fedora/dei/home/-/issues/34
* Update from misc: draft proposal link https://gitlab.com/misc/fedora-dei-docs/-/tree/dei_proposal/modules/ROOT/pages/policy?ref_type=heads (a proposal for proposing, a proposal for applying)
* ✅ Emma will work on the Q1 quartely report
* Q1 event report is ready to go, Emma created a ticket, re the header image, so she can update it.

### Ticket-driven discussion & notes
Q2: https://gitlab.com/fedora/dei/home/-/milestones/5

* DEI Team 2024 Q1 Quarterly Report
* https://gitlab.com/fedora/dei/home/-/issues/41
* the article is ready - feedback is welcomed
* AGREED: Targeted publishing date on Thursday, 2024-05-30
* !link https://pagure.io/communityblog-images/blob/main/f/images/generic/dei-team-updates.svg for the current image we use for the quartely reports
* !action @ekidney Create new featured image for DEI Team quarterly updates
* !action @ekidney Request editor review on the CommBlog when featured image is ready
* Fedora Week of Diversity updates
* https://gitlab.com/fedora/dei/home/-/issues/19
* Registration is open: https://pretix.eu/fedora/fwd2024/
* LINK: https://gitlab.com/fedora/commops/interns/-/issues/16
* LINK: https://discussion.fedoraproject.org/t/join-us-in-crafting-a-video-for-fedora-week-of-diversity/116728
* IDEA: Individually "shoulder-tapping" interview candidates for videos might be helpful and solicit interesting stories
* ACTION: @jflory7 Promote FWD call for videos on social media
* Tomorrow, Emma and Chris will have a talk at the F40 Release Party to share more details about Fedora Week of Diversity.
* Create a central repo for all the DEI event pictures+videos+slides
* https://gitlab.com/fedora/dei/home/-/issues/30
* Jona has created a repo to save pictures, videos, and slides from every event that the team organizes.
* https://gitlab.com/fedora/dei/media-assets
* HALP: Help us populate the media assets repo with any DEI-related photos you might have
* INFO: Ticket can be closed. Now, we need to start populating the repo! 🎉
* New Member template & small docs updates
* https://gitlab.com/fedora/dei/home/-/issues/2
* Create a new GitLab issue template for nominating new DEI Team members
* https://gitlab.com/fedora/dei/home/-/work_items/35
* Feedback needed: https://gitlab.com/fedora/dei/home/-/blob/main/.gitlab/issue_templates/new-member.md

### Open floor
-

**Matrix meeting notes:** https://meetbot.fedoraproject.org/meeting_matrix_fedoraproject-org/2024-05-23/fedora-dei-team.2024-05-23-13.01.log.html