# User Stories for Stock Management System

Creating user stories for each identified user group helps break down the functionality of the Stock Management System into manageable pieces that reflect the users' needs. Below are user stories for Executives, System Administrators, Stock Keepers, Stock Managers, and Technicians.

## Executive User Stories

1. **As an Executive, I want to access a comprehensive dashboard so that I can make informed decisions based on real-time data and analytics.**
2. **As an Executive, I want to receive notifications on critical stock statuses and low inventory levels, so I can take proactive measures to address any potential issues.**
3. **As an Executive, I want to access the decision support dashboard to gather data-driven insights for stock replenishment and management scenarios, improving the decision-making process.**

## System Administrator User Stories

1. **As a System Administrator, I want to manage user accounts, including creating, updating, and deleting accounts, to ensure only authorized users have access to the system.**
2. **As a System Administrator, I want to register and manage projects and customers within the system, to maintain organized data.**

## Stock Keeper User Stories

1. **As a Stock Keeper, I want to easily enter data on stock received and stock dispatched, to keep accurate and up-to-date inventory records.**
2. **As a Stock Keeper, I want to view real-time stock levels for various items, so I can quickly identify when stocks are low and need replenishing.**
3. **As a Stock Keeper, I want to generate reports on stock movement, including incoming and outgoing stock, to track inventory changes over time.**
4. **As a Stock Keeper, I want to access a simplified dashboard showing critical stock information, enabling me to monitor stock status efficiently.**
5. **As a Stock Keeper, I want to participate in the item request and approval process, ensuring that stock is allocated appropriately for project needs.**

## Stock Manager User Stories

1. **As a Stock Manager, I want to oversee the entire stock management process, from stock entry to dispatch, to ensure accurate and efficient inventory control.**
2. **As a Stock Manager, I want to access a dashboard with real-time stock data and analytics, to monitor stock levels and make informed decisions.**
3. **As a Stock Manager, I want to approve or reject stock item requests from technicians or other departments, to ensure proper stock allocation and utilization.**
4. **As a Stock Manager, I want to receive notifications for stock-related events, such as low inventory levels or critical stock statuses, to maintain optimal stock levels.**
5. **As a Stock Manager, I want to create and manage comprehensive records for each project and customer, including specific stock allocation and usage, to provide detailed and organized stock data.**

## Technician User Stories

1. **As a Technician, I want to create requests to get items from the stock, ensuring that my project needs are adequately met.**
2. **As a Technician, I want my item requests to be reviewed and approved by a Stock Manager, so that the process is orderly and follows company protocols.**
3. **As a Technician, I want to be notified once my request is approved and the items are ready for pickup, so I can efficiently plan my work without unnecessary delays.**
4. **As a Technician, I want to have a streamlined process for picking up approved items from the stock, ensuring a smooth transaction and enabling me to get back to work promptly.**

These user stories provide a functional perspective on how different user roles interact with the Stock Management System, aligning with the requirements outlined in the SRS document. They serve as a foundational element for the development team to understand and prioritize features based on user needs.

# Revised Prioritization and Jira Stories for Stock Management System Development

Given the operational flow and dependencies between features, prioritizing project and customer management is crucial as these serve as foundational elements that support other functionalities within the system. Here’s a revised approach to prioritizing development tasks:

## Revised Prioritization with Project and Customer Management as a Foundation

### Must Have
- **User Management System**: Fundamental for system security and role-based functionalities.
- **Project and Customer Management**: Critical for setting the context for stock transactions and ensuring that technician requests, stock management, and reporting are all associated with the right projects and customers.
- **Inventory Management**: Central to tracking and managing stock, directly tied into project and customer data.
- **Request and Approval Workflow**: Key for operational functionality, enabling technicians to request items within the context of specific projects.

### Should Have
- **Dashboard System**: Important for oversight and insights but relies on the foundational data provided by the "Must Have" features.
- **Notification System**: Essential for proactive management, its utility is maximized once the foundational data structures are in place.
- **Reporting System**: Necessary for operational insights and tracking, but its full potential is unlocked with comprehensive project and customer data.

## Updated Stories for Jira Board Reflecting Revised Prioritization

1. **As a System Administrator, I want to manage user accounts so that only authorized users can access the system.**
2. **As a System Administrator, I want to register and manage projects and customers within the system, ensuring all stock transactions are accurately attributed.**
3. **As a Stock Keeper, I want to enter details of incoming and outgoing stock, ensuring it's correctly associated with the relevant projects.**
4. **As a Technician, I want to create requests for items, specifying the projects they relate to, ensuring accurate project stock management.**
5. **As a Stock Manager, I want to review and approve item requests within the context of their projects, maintaining efficient project stock utilization.**
6. **As an Executive, I want to view a comprehensive dashboard that provides real-time data and analytics on stock levels, project consumption, and customer activity.**
7. **As a Stock Manager, I want to set up and receive notifications about stock levels and project requirements, ensuring optimal stock availability for ongoing projects.**

This adjusted approach ensures that the development focuses on foundational elements first, supporting the integrity and usefulness of the system as it expands to include more complex features.

# Epics and User Stories/Tasks for Stock Management System Development

The development of the Stock Management System is organized into epics and user stories/tasks, ensuring comprehensive coverage of all functionalities. This structure supports backend and frontend development efforts, detailing specific tasks under each epic for clear guidance and efficient workflow.

## Epics and Associated User Stories/Tasks (JIRA)

### Epic 1: User Management System
- **User Story (Backend):** Implement user authentication and authorization system.
- **User Story (Frontend):** Design and develop the user login and registration interface.

### Epic 2: Project and Customer Management
- **User Story (Backend):** Create database models for projects and customers. Develop APIs for managing projects and customers.
- **User Story (Frontend):** Design and develop the interfaces for adding, editing, and viewing projects and customers.

### Epic 3: Inventory Management
- **User Story (Backend):** Implement inventory tracking models and APIs for stock item transactions.
- **User Story (Frontend):** Create UI components for inventory entries, updates, and reports.

### Epic 4: Request and Approval Workflow
- **User Story (Backend):** Develop the workflow system for item request submissions and approvals.
- **User Story (Frontend):** Design the request submission form and approval management interface.

### Epic 5: Notification System
- **User Story (Backend):** Implement a notification service for stock status alerts and approvals.
- **User Story (Frontend):** Integrate notification alerts into the user dashboard.

### Epic 6: Reporting System
- **User Story (Backend):** Develop reporting tools for inventory, project, and customer reports.
- **User Story (Frontend):** Design and implement reporting dashboards and export features.

### Epic 7: Executive Reporting and Dashboards
- **User Story (Backend):** Create data aggregation and analytics endpoints for executive insights.
- **User Story (Frontend):** Design and develop the executive dashboard with analytics and real-time data visualization.

## Additional Considerations for Development

- Ensure that all frontend interfaces are responsive and user-friendly, catering to various devices and screen sizes.
- Backend development should prioritize secure, scalable, and efficient data handling, with clear API documentation for frontend integration.
- Collaboration between frontend and backend teams is essential to align on data requirements, user interface expectations, and to ensure seamless integration and user experience.

This framework provides a roadmap for the development team, detailing the epics and corresponding tasks necessary to build a comprehensive Stock Management System. By breaking down the project into specific, actionable items, teams can efficiently allocate resources, track progress, and ensure that all aspects of the system are developed to meet user needs and business objectives.