# Software Requirements Specification for Stock Management System

## 1. Introduction

This document outlines the software requirements for the Stock Management System, aiming to address the challenges of the current manual stock management system by providing a software solution designed for improved operational efficiency, accuracy, and decision-making.

## 2. System Overview

The Stock Management System is a comprehensive solution that automates and digitizes the stock management processes. It includes various modules aimed at facilitating real-time tracking, inventory recording, and efficient decision-making.

## 3. Requirements

### 3.1 Software Solution Module

- **Requirement 1:** The system must provide a user-friendly interface for all stock management operations.
- **Requirement 2:** The system must automate the stock management process to minimize reliance on manual record-keeping.

### 3.2 Inventory Recording Module

- **Requirement 1:** The system must allow for recording both incoming and outgoing stock transactions seamlessly.
- **Requirement 2:** The system must reduce the time and effort required for recording stock transactions.

### 3.3 Real-time Stock Status Module

- **Requirement 1:** The system must feature a dashboard that displays current stock levels accurately and in real-time.
- **Requirement 2:** The dashboard must provide quick and accurate assessments of stock levels.

### 3.4 Notification System Module

- **Requirement 1:** The system must notify relevant personnel about critical stock statuses and when inventory levels are low.
- **Requirement 2:** The notification system must enable proactive decision-making by keeping the relevant personnel informed in a timely manner.

### 3.5 Decision Support Dashboard Module

- **Requirement 1:** The system must offer a decision support dashboard that provides intuitive, data-driven insights for replenishment and stock management scenarios.
- **Requirement 2:** The dashboard must assist in improving decision-making by providing relevant and timely data insights.

### 3.6 Technician Module

- **Requirement 1:** The system must allow technicians to request items through the system, incorporating a streamlined approval process.
- **Requirement 2:** The system must facilitate an efficient process for technicians to pick up items from the store, following the approval of their requests.

## 4. General System Requirements

- **Requirement 1:** The system must maintain comprehensive and organized records related to each project and customer, ensuring a centralized repository of stock data.
- **Requirement 2:** The system must enhance accuracy and accountability in the recording and tracking of stock movements.
- **Requirement 3:** The system must provide real-time visibility into stock levels, enabling proactive decision-making and minimizing the risk of stockouts.
- **Requirement 4:** The system must support streamlined approval processes for item requests, approvals, and retrievals, optimizing workflow and reducing delays.

## 5. Conclusion

The implementation of the Stock Management System, as detailed in this Software Requirements Specification, is expected to significantly enhance operational efficiency, accuracy, and decision-making capabilities. This strategic initiative is positioned to address the current challenges effectively and ensure sustained success in stock management operations.