# How to Print a Journal Entry in QuickBooks Online (Step-by-Step Guide)

If you use **QuickBooks Online**, you may occasionally need a printed copy of a journal entry for audits, client records, or internal documentation. While QuickBooks is cloud-based and paperless by design, printing a journal entry is simple once you know where to look.

This guide walks you through the exact steps.

## What Is a Journal Entry in QuickBooks Online?

A journal entry is used to manually record accounting transactions — such as adjustments, accruals, depreciation, or corrections — directly in the general ledger.

Common reasons to print a journal entry:

* Audit documentation
* Accountant review
* Financial reporting backup
* Client recordkeeping

## Method 1: Print a Single Journal Entry

### Step 1: Log In to QuickBooks Online

Sign in to your account with admin or accountant access.

### Step 2: Open the Journal Entry

1. Click **+ New**
2. Select **Journal Entry** (under the “Other” column)
3. If needed, click **Find existing journal entries**
OR
Go to **Settings ⚙️ > Chart of Accounts > View register** and locate the entry

### Step 3: Open the Entry

Click the specific journal entry you want to print to open its full details.

### Step 4: Click Print

At the bottom of the journal entry screen:

1. Click **More**
2. Select **Print**
3. A print preview window will open
4. Click the **Print icon** or **Download as PDF**

You now have a physical or digital copy of the journal entry.

## Method 2: Print Journal Entries from the Reports Section

If you need to print multiple journal entries or a summary:

### Step 1: Go to Reports

Click **Reports** from the left menu.

### Step 2: Search for “Journal”

Open one of these reports:

* **Journal Report**
* **General Ledger**
* **Transaction Detail by Account**

### Step 3: Customize the Report

* Set the **date range**
* Filter by **Transaction Type: Journal Entry**
* Select specific accounts (if needed)

### Step 4: Print or Export

Click the **Print icon** at the top right
OR
Export to **PDF** or **Excel**

This method is ideal for month-end or year-end reporting.

## How to Save a Journal Entry as PDF Instead of Printing

If you don’t need a physical copy:

1. Open the journal entry
2. Click **Print**
3. In the print dialog, choose **Save as PDF** instead of a printer
4. Save the file to your computer

This is helpful for emailing to accountants or storing digitally.

## Common Issues & Quick Fixes

### Print Option Not Showing

* Make sure you are viewing a saved journal entry (not editing mode)
* Confirm you have admin or accountant permissions

### Print Window Not Opening

* Disable pop-up blockers
* Clear browser cache
* Try using Google Chrome

## Pro Tip: Add Attachments Instead of Printing

Rather than printing, you can attach supporting documents directly to a journal entry:

1. Open the journal entry
2. Click the **Attachments** box
3. Upload files (receipts, worksheets, spreadsheets)

This keeps everything stored securely inside QuickBooks Online.

## Final Thoughts

Printing a journal entry in QuickBooks Online takes just a few clicks. Whether you’re printing a single transaction or generating a full journal report, QuickBooks makes it easy to access and document your accounting records.

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