Event Planning Checklist

There will be 7 days for event planning.

DAY 1

• An official meeting
  • Discuss what will be in the event
    • technical (have different meeting)
    • marketing and strategies (have different meeting)
  • Fix the Date and time for the event
• Make Registration form
• Shorten the link
• Share it with the Marketing team and Graphic Designing team at Discord
• Graphic Designer Team should start 2 posters separately
• Marketing team should start the content writting
  • Instagram
  • LinkedIn
  • Facebook
  • Email

DAY 2

• By the start of the day, content should be submitted in the discord
• Moderations and corection
• Pin the corrected content and keep it
• Poster draft share by 2 pm
  • Suggestions by 8pm
  • Graphic Designers should make the changes by EOD (if there is a delay, information should )

DAY 3

• Content ready
  • Social Media
  • Email
• Poster ready
  • Poster One
  • Poster Two
• Technical Meeting - In co-ordination with domain lead
  • Make a plan of the session (when which speaker will speak)

DAY 4

• From 9AM, first poster must be posted in the social media handles
  • Instagram
    • Post
    • Story
  • Facebook
  • LinkedIn
    Should be done by 2pm
• From 3pm, the emails should be rolled

DAY 5

• If any technical strategies remain, a meet should be done which will clear the doubts or build more strategies
• Roll out of second poster (if done, then only check)

DAY 6

Waiting for responses

DAY 7

• Stop accepting responses
• Send necessary email containing
  • Mode of communication during session ( DISCORD )
  • Links of the session
  • Detailed timings
  • Outcome of the session

DAY 8

The session commences

DAY 9

• A general meeting for discussing the goods and what went wrong
• Suggestions

The End

Poster

• Logos
• Title
• Date & Time
• Registration Link
• Contact Number
• Social Media

Content

• Grammar correct
• Crisp and Short English
• Ready?