Learnings from TPAC Meeting Faciliation Breakout

Link to breakout: https://www.w3.org/events/meetings/acd0702a-85fc-4f79-8c22-200080dd7aad/

The session was not minuted intentionally due to the topics discussed.
Initial session was pre-recorded: https://lnkd.in/e33JNFVa

Hosted by Wendy Reid, representing Positive Work Environment Community Group. Also part of Accesibility and Publishing

Scribing

Encouraging newcomers might be difficult.

Some tips to better manage that:

• Explain the commands beforehand
• Say the whole group will help

Captions

We should always enable captions:

• To help with language issues
• Allow people to catch up during the meeting (e.g. distracted for short time)

Project Management

Multiple people has mentioned that they are using GitHub projects to manage various part of the work.
Note: Each group finds their own way. CSS has 3000 issues and 66 PRs, we do not. So our workflow can be simpler.

• Grouping set of work items or a deliverable into one project
  • CSS Cascading Level 6: https://github.com/w3c/csswg-drafts/projects/21
  • CSS Cascading Level 5: https://github.com/w3c/csswg-drafts/projects/15
  • ePub FPWD: https://github.com/w3c/epub-specs/projects/1
  • WECG Issue Management: https://github.com/orgs/w3c/projects/17/views/5
• Chair-related items: Could not find an example but one person mentioned that as a chair they look at one project to manage chair-related items from various TFs and deliverables Can be used for discussions related to all WoT specs (editors' call)
• Agenda planning: https://github.com/w3c/csswg-drafts/projects/39
• Others:
  • JSON-LD Management: https://github.com/orgs/w3c/projects/4
  • Policy Management: https://github.com/orgs/w3c/projects/23/views/1

Other

• Distruption of discussion is not accepted: Item 14 at https://w3c.github.io/PWETF/#unacceptablebehavior
• "Translation on demand". In one of the groups, when there is an important decision/announcement, one person translates it quickly for those who are not proficient in English.