# Form W-3 Transmittal of Wage and Tax Statements Deadline Feb 02, 2026 | Employer Filing Guide
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<p class="ac__title">Employers submitting W-2 forms for employees must also file <strong>Form W-3 Transmittal of Wage and Tax Statements</strong>. Meeting the <strong>February 02, 2026 deadline</strong> is essential to stay IRS-compliant and avoid penalties.</p>
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<p><strong>Form W-3 Transmittal of Wage and Tax Statements Deadline Feb 02, 2026. Call [phone] for professional assistance.</strong></p>
<h2><strong>What Is Form W-3?</strong></h2>
<p><strong>Form W-3</strong> is a transmittal form used by employers to summarize and submit all W-2 forms to the Social Security Administration (SSA). It acts as a cover sheet and ensures the IRS and SSA can match employee wage information with employer filings.</p>
<p>Form W-3 includes:</p>
<ul>
<li>Total wages, tips, and other compensation paid to employees</li>
<li>Total federal income tax withheld</li>
<li>Total Social Security and Medicare wages and taxes</li>
<li>Total state and local taxes withheld (if applicable)</li>
<li>Number of W-2 forms submitted</li>
</ul>
<h2><strong>Important W-3 Filing Deadlines</strong></h2>
<ul>
<li><strong>Filing Deadline:</strong> February 02, 2026</li>
<li><strong>Tax Year Covered:</strong> 2025</li>
</ul>
<p>Filing late or submitting incorrect W-3 information can result in IRS penalties. <strong>Call [phone]</strong> for expert guidance to ensure accuracy.</p>
<h2><strong>How to File Form W-3</strong></h2>
<ol>
<li><strong>Prepare All W-2 Forms</strong> &ndash; Ensure each employee&rsquo;s W-2 is accurate and complete.</li>
<li><strong>Complete Form W-3</strong> &ndash; Enter totals for wages, tax withheld, and number of W-2s.</li>
<li><strong>Submit Electronically or by Paper</strong> &ndash; E-filing is recommended for faster processing and reduced errors.</li>
<li><strong>Keep Copies for Records</strong> &ndash; Maintain a copy of the W-3 and all W-2s for at least four years.</li>
</ol>
<ul>
<li><a href="https://www.irs.gov/forms-pubs/about-form-w-3" target="_blank" rel="noopener noreferrer"> IRS Form W-3 Instructions </a></li>
<li><a href="https://turbotax.intuit.com/" target="_blank" rel="noopener noreferrer"> TurboTax Business </a></li>
<li><a href="https://quickbooks.intuit.com/" target="_blank" rel="noopener noreferrer"> QuickBooks Payroll </a></li>
</ul>
<h2><strong>Consequences of Missing the W-3 Deadline</strong></h2>
<ul>
<li>IRS penalties for late or incorrect filing</li>
<li>Processing delays for employee W-2 filings</li>
<li>Potential audit or notice from SSA</li>
</ul>
<p>Accurate W-3 filing is crucial to match your W-2 submissions with SSA records. <strong>Call [phone]</strong> for professional filing assistance.</p>
<h2><strong>Tips for Smooth W-3 Filing</strong></h2>
<ul>
<li>Verify all employee W-2 details before completing the W-3</li>
<li>Double-check totals for wages and taxes withheld</li>
<li>File early to avoid last-minute mistakes</li>
<li>Use payroll software for easier preparation and e-filing</li>
</ul>
<h2><strong>Final Takeaway</strong></h2>
<p>Filing your <strong>Form W-3 Transmittal of Wage and Tax Statements by February 02, 2026</strong> ensures compliance with IRS and SSA rules, prevents penalties, and keeps your employee payroll reporting accurate.</p>
<p><strong>Call [phone] to get expert help filing W-3 forms with confidence.</strong></p>
<h2><strong>FAQs</strong></h2>
<p><strong>1. Who must file Form W-3?</strong></p>
<p>All employers submitting one or more W-2 forms to the SSA must file a Form W-3 as a transmittal document.</p>
<p><strong>2. Can Form W-3 be e-filed?</strong></p>
<p>Yes, electronic filing is strongly recommended for accuracy and faster processing.</p>
<p><strong>3. What happens if I file W-3 late?</strong></p>
<p>Late or incorrect filing may result in IRS penalties and delays in W-2 processing for employees. Call [phone] for help.</p>
<p><strong>4. How long should I keep W-3 records?</strong></p>
<p>Employers should retain copies of W-3 and W-2 forms for at least four years for compliance and audit purposes.</p>
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