# EUM'23 + UK workshop organisation * next sync meeting Thu 20 April 09:30 BST * practical setup * speakers: make sure they can use HDMI * speaker joins Zoom room to share their slides * remote clicker (USB), speaker laptop may need to be in the back * bluetooth microphone via USB-C (e.g. Jörg laptop in Zoom) * power distribution (UK power plug) * registered attendees (status on 2023-04-06) * ~30 on-site attendees (incl. speakers) * ~50 remote attendees * lunch @ Imperial * Mon: 35 (incl. Ian + org) * Tue: 30 (incl. org) * Wed: 30 (incl. org) * dinners * Mon: 25 (incl. Ian + org, no extra seats) * Ognisko (Polish restaurant, 55 Exhibition Road, London) => ~60 pp x 25 => ~1500 total * pay by invoice? * => They can split the bill and print out 'generic' receipts * => Menu 1 was booked and booking for 25 confirmed * Tue: 22 (incl. org, no extra seats) * ~~Indian (Dishoom) => ~50 pp x 22 => ~1100 total~~ * Light of India now (67/69 Gloucester Road, London) * => They can split the bill and print out 'generic' receipts * => Menu B was booked and gooking for 22 confirmed * social event Wed * 18 (incl. org), make it 20 for reservation * self-funded by participants (cash?) * Thames Clipper from Westminster to Greenwich (~45min) * could walk from venue to Westminster (~45min), through Hyde Park * 18.80 (return ticket) pp => ~340 total * aim for ~17:00 * => that will be rush-hour, so well before 17:00 is advisable! * last boat back is at 21:49 ! * dinner at Richard the 1st (52/54 Royal Hill Greenwich, London) * ~40 pp => ~720 total * ~18:30 * => Booking for 20 has been confirmed * => al carte menu possible but will take some time, options are: * pre-ordered buffet which needs to be pre-paid * pre-ordered food 7 days *before* the meeting * combined => ~1060 total * sponsors * Microsoft (or AMD) * HPCNow! * INUITS * AWS * lunch @ workshop * Thu+Fri: 23 (incl. org + 2 free seats) * no nuts/eggs (Jasper) * => Jasper will bring his own food for lunch * dinner @ worskhop on Thu * ~10 people * Italian/pizza? * => Pizza Express London Gloucester Road (88 Cromwell Road, London) * => Booking for 10 has been confirmed * tutorial slides * sync in Slack ## TODO - add more seats (since remote people don't actually take a seat) - should remove registrations for remote attendees, and move them to Google spreadsheet - set up shared spreadsheet with registration (Kenneth) - set up registration for UK workshop on 27+28 April 2023 (Kenneth) - on-site only - group dinner on Thu - figure out practical setup for live streaming + recording - let speaker join Zoom room + share screen - stream to YouTube via Zoom - cloud recording in Zoom - backup recording in YouTube (captured stream) - microphone setup - for speaker (+1 for room) - speaker setup - for remote speakers - to let remote attendees ask questions - Kenneth's Bluetooth speaker? - in-room system? - Jörg will check on this - send calendar invites to all speakers - to avoid time zone confusion - wait until 1st week of April (so we're in BST) - Simon can look into this - social event(s) - visit to Queen's Tower (before group dinner on Mon/Tue) [~1h] - Jörg will check if it's possible - group dinners (sponsors?) - Kenneth will ask AWS/Azure (again) - badges for attendees (Jörg) - incl. GitHub handle ## EUM'23 agenda WIP * need to check (remote) talks again, correct time is actually BST (UTC+1) * Ian Cutress: * need to check whether 13:00 BST (12:00 UTC) is OK (but probably OK) * Kenneth has a call scheduled with him on Wed 15 March to discuss his keynote talk * to plan in: * {remote?} ReFrame 4.0 * Mon 16:00-16:30 BST * Kenneth can check Vasileious * {on-site} keynote by Martyn Guest on testing recent processors (cfr. his CIUK talks) * Wed 10:00-11:00 BST? * Jörg is in touch with Martyn on this * keep this slot open! ### Mon 24 April (all times are local, London time, BST) 10:00 - welcome 12:00 - lunch 13:00-14:00 - first talk - {on-site} **keynote: Ian Cutress** 14:00-15:00 {on-site} **State of the Union** (Kenneth Hoste) 15:00-15:30 *(coffee break)* 15:30-17:30 2h => 4x 30min talk [15:30-16:00] {remote} **HPC.social** (Alan Sill, TTU) [16:00-16:30] ... [16:30-17:00] ... [17:00-17:30] ... (Kenneth Hoste, HPC-UGent) 17:30 UTC - end social event some people will then check in hotel 18:30 UTC - group dinner (sponsor? maybe HPC-UGent?) keep this close to Imperial (cfr. social event) ### Tue 25 April (all times are local, London time, BST) 09:00 - welcome 10:00 - first talk 2h => 4x 30min talks _or_ 2x 45min + 1x 30min [10:00-10:30] {on-site} EasyBuild v5.0 (30min) => TO BE CONFIRMED (speaker? Simon?) [10:30-11:00] {on-site} Update on EESSI project (30min) => TO BE CONFIRMED, NEED TO FIND SPEAKER (Bob? Thomas? Caspar?) [11:00-11:30] XXX open slot XXX use 45min for EB v5.0 + EESSI? [11:30-12:00] {remote} AOMP: OpenMP Target Offloading for AMD GPUs (JP Lehr, AMD) 12:00 - group picture 12:10 - lunch 13:00 - resume talks 2h => 4x talks or 2x talks + 3x site talks [13:00-13:30] SYCL (Chris Edsall) => TITLE+ABSTRACT COMING SOON (KH) [13:30-14:00] XXX open slot XXX [14:00-15:00] site presentations? (TO BE CONFIRMED) * Bart Oldeman (Digital Research Alliance of Canada) * XXX * XXX 15:00-15:30 coffee break 2h => discussion/hands-on/tutorial? Best Practices for Contributing Easyconfigs ? Implement bug fix/feature in EasyBuild framework ? 17:30 - end 18:30 - group dinner (sponsor? maybe Microsoft?) ### Wed 26 April 09:00 - welcome 10:00 - talks [10:00-10:30 UTC] XXX open slot XXX [10:30-11:00 UTC] XXX open slot XXX [11:00-11:30 UTC] XXX open slot XXX [11:30-12:00 UTC] User experience with EasyBuild deploying Health-GPS Microsimulation to Imperial HPC (Israel Vieira) (confirmed Jörg) 12:00 - lunch 13:00 - discussion/hands-on/tutorial? 2h - feedback on "roadmap" for EasyBuild v5.0 ? 15:00 - social event Thames boat trip from Westminster to Greenwich / visit Greenwich / dinner & beers (at own expense) @ Richard III in Greenwich ## notes 2023-02-08 venue deadline (# people): min. 1 week before => registration deadline: Sun 2 April 2023 talks to be confirmed/planned in - HPC.social (Alan Still, TTU) - remote - preferred slot: Mon 24 April, 15:30 UTC - status: time slot to be confirmed - contact: via HPC.social Slack (Kenneth) - SYCL (Chris Edsall) - remote or on-site? - preferred slot: ??? - status: idea - contact: via RSE Slack (Kenneth) agenda ideas - keynote? - OpenMPI 5.0 (Kenneth can ask Jeffrey/Ralph) - TechTechPotato? => Kenneth has sent an email to Ian on Thu 9 Feb - ExCALIBUR (https://excalibur.ac.uk) - How to perfomance test software? (Jörg is asking Martyn Guest) - EESSI, MultiXscale - EasyBuild v5.0 - scientific use cases - using PyTorch as a dep? - ReFrame 4.0 (Vasileious - NVIDIA) - IPUs (Boston - via Jörg) - site talks - Imperial (via Jörg) - BDI (via Adam) - Microsoft Azure (Davide? Hugo? - via Kenneth) - AWS? - HPCNow! - ARCHER2 - Rosalind Franklin (Adam/Simon) - anyone attending - Spack update (remote?) - OpenAI (ChatGPT)? - NVIDIA on https://developer.nvidia.com/blog/simplifying-hpc-workflows-with-ngc-container-environment-modules - HPC.social (Alan Sill) - SYCL (Chris Edsall) - AOMP: OpenMP Target Offloading for AMD GPUs (JP Lehr, AMD) - something RISC-V (Olly Perks) TODO Kenneth - prep EUM'23 page (WIP) - registration - via UGent Event Manager - ask for - physical vs remote attendance - name - affiliation - GitHub handle - which days attending - would like to give a talk - dietary requirements (free form) - prepare announcement email / Slack message TODO Jörg - badges (incl. some blanks) with name/affiliation/GitHub handle - check on screen vs projector+PA (+~£200/day extra) in room (deadline on this my mid April) get feedback from Alan on what's needed (and if he's joining) - 40 seats EUM: OK can we stretch this to 50 with extra row of seats (no tables)? - check on event manager setup to let people register name affiliation email will join on Mon/Tue/Wed will join group dinner on Mon will join group dinner on Tue dietary requirements - (affordable) hotel suggestions (incl. price estimate) ideally walking distance (max. ~30min) from venue or easy to reach via tube + short walk TODO all - invite speakers (on-site or remote) scientists (Imperial, ...) Microsoft Azure? site talks Spack update? previous TODO's block dates - check for costs on cancellation by end of Feb'23 => DONE costs EUM (Mon-Wed 24-26 April) Council room @ Imperial => BOOKED costs: ~£3,000 excl. VAT (3 days) - covered by Imperial (incl. catering+tech stuff up to max total £1,000/day) 40 people (seats + tables) WiFi + power on tables projector screen (HDMI?) wired internet for streaming/recording (if possible) catering (coffee breaks, sandwich lunch) UK-focused workshop (Thu-Fri 27-28 April) Drawing or Solar room @ Imperial costs: ~£1,200 excl. VAT (2 days) no lectern needed for workshop 20 people (seats + tables) WiFi + power on tables projector screen (HDMI?) wired internet for streaming/recording (if possible) catering (coffee breaks, sandwich lunch) check with boss on covering costs Alan as "invited speaker" (cover travel costs?) TODO Kenneth get final approval for week of 24-28 April in London check options for covering costs - venue, catering, group dinner ---------------------------------------------------------------------------------------------------------- [27-28 April 2023] 2-day UK-focused workshop (EB+EESSI training) workshop Thu 09:00 UTC - welcome 10:00 UTC - start session 12:00 UTC - lunch 13:00 UTC - resume session 17:30 UTC - end 18:30 UTC - group dinner Fri 09:00 UTC - welcome 10:00 UTC - start session 12:00 UTC - lunch 13:00 UTC - resume session 17:30 UTC - end venue: Imperial College London (Drawing room - 20 seats with tables, ~50 seats without tables) agenda day 1: EasyBuild basics [Thu 10:00-17:30 UTC] (full day) EasyBuild intro (from scratch) Terminology Installation/configuration/basic usage Support for additional software (incl. writing easyconfigs) Troubleshooting Module naming schemes (incl. hierarchical) Incl. hands-on demos + exercises cfr. ISC tutorial (group dinner?) day 2: [Fri 10:00-17:30 UTC] (half day) EasyBuild advanced Contributing to EasyBuild (GitHub integration) Hooks Implementing easyblocks Submitting installations as jobs Using EasyBuild as a Python library (+ suggested topics) (half day) EESSI Intro Hands-on client container virtual Slurm cluster with EESSI available EESSI installation on a clean VM [24-26 April 2023] 3-day EUM'23 venue: Imperial College London (Council Room - 40 seats with tables - 80 seats no tables) cancellation policy at least 20 working days up front to avoid costs (assuming cost is >1k/day) https://www.imperialvenues.co.uk/south-kensington/170-queens-gate/rooms/ We have the following availability: (((17-21 April- all rooms are available all week))) 24-28 April- 24 to 27 all rooms are available 28th- Drawing and Solar available (((15-19 May- 15, 16 & 17- Drawing and Solar rooms available 18- Drawing room available only 19- all rooms available))) (((30 May - 2 June (4 days)-30 May & 2 June- All rooms available 31 May & 1 June- Drawing room available only))) 5-9 June- 5th -all rooms available 6 and 7th- no availability 9th- all rooms available until 5pm. dates: ??? candidate weeks: 17-21 April (Robert McLay is around London/Ghent - doesn't work for Kenneth/Jasper) *** 24-28 April *** 15-19 May (clashes with HPCKP meeting) (21-25 May - ISC'23) *** 30 May - 2 June (4 days) *** 5-9 June candidates for split option (incl. social event over the weekend): ***** 20-21 April + 24-26 April 11-12 May + 15-17 May (clashes with HPCKP meeting) 1-2 June + 5-7 June other events: HPCAC meeting: 3-6 April Good Friday: 7 April Easter Monday: 10 April corronation: 6 May HPCKP meeting: 17-18 May ISC'23: 21-25 May bank holiday (Pentacost): 29 May classes: ... Ascension Day: 18 May (not a UK holiday) ## EasyBuild/EESSI workshop (1 or 2 days) - EasyBuild/EESSI intro + beyond training (UK focused) - expected attendance: 20-ish? - required - projector - wifi - definitely tables ## EUM'23 (3 days) - expected attendance: up to 50? (EUM'20 in Barcelona was ~50) - Solar/Drawing room @ Imperial: capacity of ~20ppl with tables... - required - projector - wifi - ideally tables ``` The Council room can accommodate no more than 40 people classroom style (i.e. with tables). We do not have it available on 3 consecutive days from 15 May until 16 June. We do have the Solar and Drawing room (max capacity of 20ppl classroom style in each) on the following days: 15, 16, 17, 18, 19 May (ISC'23) 22, 23 and 24 May 30, 31 May, 1 and 2 June Min spend for the Council room (8.00-18.00) is £1,000, Drawing room (8.00-18.00)-£600, Solar room (8.00-18.00)-£600. ``` @ Imperial (https://www.imperialvenues.co.uk/south-kensington/170-queens-gate/rooms/) min. £600/day (excl 20% VAT) => £3k RSC library (https://www.rsc.org/locations-contacts/venue-hire/) £2,800/day (excl 20% VAT) => £10k RGS (https://www.rgs.org/about/hire-our-venue/small-conferences/) price + availability? ## TODO - Jörg - contact RGS w.r.t. venue availability & dates & price & WiFi - contact Imperial w.r.t. other dates (April + early June) & price - contact RSC w.r.t. availability on other dates (backup option) - Kenneth - check if HPC-UGent can cover part of the venue/catering bill - check with HPCNow! for sponsoring?