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# System prepended metadata

title: TBD TV Livestream process

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# TBD TV Livestream process

*Beginning to end of how I plan everything, so the rest of the team can use this format and make it their own.*

## Booking guests
### When I book guests
- I start this a month or two ahead of time
- I take a one to two week break every 2-3 months of weekly livestreams, so I can book people during that time.
### Who I book
- livestream is focused on projects/companies within our ecosystem (SSI and global payments)
- Orgs that we're partnered with (usually referred to by the tech partnerships team, Ben Boeser and Angie)
- Orgs that are part of [DIF](https://identity.foundation/)
- Orgs that are on podcasts I listen to like [Future of Identity](https://podcasts.apple.com/us/podcast/the-future-of-identity/id1672163418) or [SSI Orbit podcast ](https://podcasts.apple.com/us/podcast/the-ssi-orbit-podcast-self-sovereign-identity/id1552622325)
- Orgs I see highlighted in #tbd-industry-news especially if I see coworkers say "we need to partner with them"
- Orgs that I hear Daniel say he's working with.
- Community members in our Discord (like if they're Hackathon winners or built something reallllly cool, but community members might be best for Show&Tell.)
- Occassionally TBD folks, but they're mostly best for Show&Tell
### How I book them
- Cold DM them on social media or cold email
- If no response, ask for an intro from someone at TBD like Daniel or Gabe
- Message them in DIF foundation Slack
### Scheduling
- Once they agree, I send them my calendly which shows them my open Fridays at 12pm ET. They choose which date. It auto sends them a [basic prep doc](https://gist.github.com/blackgirlbytes/864ea36c3a048b18de713754aab70bab)
- The cal invite books at 11:45 am ET, so we can have 15 minute to check audio, screenshare, video

## Promo
### Beginning of Month
- Share [monthly program announcements flyer](https://www.canva.com/design/DAF-qJKE9Oo/CTOPc5HKAZ7qGpJ3QGGe-g/view?utm_content=DAF-qJKE9Oo&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton&mode=preview) with tbd-program-announcements ![image](https://hackmd.io/_uploads/rkHU1guf0.png)


### Monday
- Come up with stream title and description
    - Short description for Twitter (280 chars or less)
    - Long description for other platforms
- Create promo image
    - [4 people template](https://www.canva.com/design/DAGEkjAQVus/Tak0Mh5rlDv4IqDHExgw3A/view?utm_content=DAGEkjAQVus&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton&mode=preview)
    - [3 people template](https://www.canva.com/design/DAF1q-1SJ7g/ULo64lnTGplvSJGNy5KyRA/edit)
    - [2 people template](https://www.canva.com/design/DAGEkuLB_aw/57ZyevSLOoxDW48GGefNxw/view?utm_content=DAGEkuLB_aw&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton&mode=preview)
### Tuesday
- Post this week's flyer:
    - in tbd-program-announcements
    - Discord
    - Schedule on Sprout Social for Wednesday
    - Schedule in Streamyard ![Screenshot 2024-05-07 at 2.16.12 PM](https://hackmd.io/_uploads/BklzlgdGR.png)
- Once streamyard is scheduled, I give them the streamyard link by choosing invite guest, copying the link and adding it to the calendar

![Screenshot 2024-05-07 at 2.29.53 PM](https://hackmd.io/_uploads/S1VrmxufR.png)

### Wednesday
- Retweet/post on my personal profiles (twitter, linkedin, mastodon, bluesky, threads)
- Post in Linkedin groups that care about SSI
    - [Web5 Digital Identity](https://www.linkedin.com/groups/14405516/) - a guest and CEO made this group after coming on our livestream. We manage it together
    -[W3C Verifiable Credentials, Decentralized Identifiers, and SSI](https://www.linkedin.com/groups/12495816/)
    - [Decentralized Applications](https://www.linkedin.com/groups/3754738/)
    - I post in Discord groups that I'm part of like BlackRel, partycorgi, opensauced, blacc (but these are all groups that I have personal relationships with folks in)
### Thursday
- Reminder post on my personal socials
- Prep livestream assets **(See below)**
### Friday
- I'll quote tweet to say we're live or we're starting in ~1 hour

## Prepping guests 
### Beginning of the week
- Usually Monday or Tuesday, I send a [doc](https://docs.google.com/document/d/1SAcSm2eSy-v_WZ70YyBZjwF6UgpzZj3iJ5HU6n01S6M/edit?usp=sharing) like this. I tell them let's collaborate. Leave a comment if there are questions they want me to ask or questions they don't want me to ask. This way I know if they read the doc or not. Sometimes, I push back on the questions they want
- Streamyard link gets added to this doc as well
- I send reminders:
    - about planning a 5 minute demo
    - about bringing their personality and not over prepping their responses
    - Sometimes, I only send them some of the questions. And I have a more detailed question list for myself
### 15 minutes before
- Me and the guest join the livestream. We check:
    - audio
    - video
    - **screensharing (this is the most important. Sometimes, it doesn't work or they need to change their permissions)**
- I remind them that sometimes, I'll have to cut them off because of time
- I remind them of how the agenda will go

## Prepping livestream assets
- Edit [livestream agenda background](https://www.canva.com/design/DAFydnfCOxQ/tqpQoLugSRqw_yOAp44yWA/view?utm_content=DAFydnfCOxQ&utm_campaign=designshare&utm_medium=link&utm_source=sharebutton&mode=preview) in canva
- Upload updated livestream agenda background in streamyard
- Edit [starting soon video](https://www.canva.com/design/DAF-zG785zU/YP06eo5wDzSuYuedDIIyTg/edit) in canva
- Upload updated starting soon video to streamyard
- Edit [Web5 quiz](https://www.canva.com/design/DAGECuM7gMA/OtxkttX5xjtam3lBm0qajw/edit?utm_content=DAGECuM7gMA&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton) in canva
- Upload updated Web5 quiz in streamyard
- Ending video is already in there
- If you have commercials or anything edit and upload

## How to use streamyard
- make sure youre logged in as tbd
- video walk through of streamyard: https://drive.google.com/file/d/1pfjaQy9lkZuhQESnYlEzqUlBXNJyEKBM/view?usp=sharing
