logo DATE & TIME: Tuesday, April 4, 2023 – 2:00pm – 4:00pm LOCATION: https://ubc.zoom.us/j/69568888698?pwd=SjBsRWpoS1Y3STNDa2NVYis3U1VxUT09 Dial in: 778-907-2071 / Meeting ID: 695 6888 8698/ Passcode: 578905 Guests: Robert Helsley, Associate Provost, UBC at Surrey Agenda Item

PIMS Site Director's Meeting January 27, 2023 Chris Soteros Kristine Bauer Wenyuan Liao Anthony Quas Allen Herman Stephanie Portet Jayadev Athreya

Prairies Breakout Session University of Calgary October 28, 2022 Attendees: Stephanie Portet Peta Bonham-Smith Ian Stavness Steve Kirkland

PIMS Agreement Review Meeting October 27, 2022 University of Calgary Attendees: Denise Feighan Walter Dixon Doug Farenick Kristine Bauer Kirill Kopotun Ozgur Yilmaz

PIMS Site Director's Meeting Thursday, October 27, 2022 University of Calgary Attendees: Anthony Quas Wenyuan Liao Kristine Bauer Denise Feighan Jayadev S. Athreya

PIMS Site Director's Meeting September 29, 2022 Attendees: Anthony Quas Wenyuan Liao Kristine Bauer Denise Feighan Jayadev S. Athreya Thomas Hillen

James Olson, Dean, Faculty of Applied Sciences, University of British Columbia james.olson@ubc.ca Eugene Fiume, Dean, Faculty of Applied Sciences, Simon Fraser University efiume@sfu.ca Mina Hoorfar, Dean, Faculty of Engineering and Computer Science, University of Victoria engrdean@uvic.ca Matina Kalcounis-Rueppell, Interim College Dean, Natural and Applied Sciences, University of Alberta kalcouni@ualberta.ca Kristin Baetz, Dean, Faculty of Science, University of Calgary kristin.baetz@ucalgary.ca Dan Pollack, Divisional Dean, Natural Sciences, University of Washington pollack@uw.edu Matthew Letts, Dean, Faculty of Arts and Sciences, University of Lethbridge matthew.letts@uleth.ca Peta Bonham-Smith, Dean, College of Arts and Sciences, University of Saskatchewan peta.bonhams@usask.ca Brian Mark, Dean, Faculty of Science, University of Manitoba Brian.Mark@umanitoba.ca Ian Mitchell, Head, Department of Computer Science, University of British Columbia head@cs.ubc.ca

University of Calgary The Governor's Board Room #A167 Administration Building 2500 University Drive NW Calgary, Alberta T2N 1N4 Wifi Connection: Option 1: University of Calgary Guest Wifi Information: https://www.ucalgary.ca/live-uc-ucalgary-site/sites/default/files/teams/122/Guest%20Wi-Fi%20Access%20Instruction%20-%202019.pdf. Option 2: eduroam

PIMS Board Meeting, October 28, 2022 University of Calgary Engin Özberk, Chair PIMS Board of Directors, Senior Management Consultant (B) Özgür Yılmaz, Director of PIMS (B) Jayadev Athreya, Co-Director International of PIMS (B, non-voting) Kristine Bauer, Co-Director Industry of PIMS (B, non-voting) Peta Bonham-Smith, Dean of College of Arts and Science, University of Saskatchewan (B) Landon Downs, President & Co-Founder, 1Qbit (B) Douglas Farenick, Professor of Mathematics and Dean of the Faculty of Science, University of Regina (B)

~Sent on behalf of Engin Ozgberk, Chair, PIMS Board of Directors, and Ozgur Yilmaz, PIMS Director ~ Dear Professor Ostendorf, We prepared a letter back in September inviting you to join the PIMS Board of Directors and to represent the University of Washington for a 5-year term commitment, starting October 1, 2022. As we are awaiting your response, we noticed that the letter was not sent out on time as we planned in September due to administrative error. We are very sorry that this happened, and we would like to take this chance to send you the invitation letter again. We have the next PIMS Board of Directors meeting in Calgary on Thursday, October 27, 2022, and we were hoping to invite you to the meeting if you accept to join the PIMS Board of Directors. We totally understand that it is now last-minute for both invitations. If you accept the invitation to join the PIMS Board of Directors, please let us know at your earliest convenience. Should you have any questions related to the PIMS Board of Directorship and would like to connect with us virtually or via phone call, please let us know.

Dear Professor < Applicant>, Thank you for your interest in the PIMS-CNRS Postes-Rouges program. This email is to inform you that we received your application, and it has been forwarded to the CNRS for further review and appointment. We truly appreciate you taking the time to submit your outstanding application. We will keep you posted on the status of your application once we have more updates from the CNRS. Sincerely, PIMS Central Office

~ Sent on behalf of Engin Özberk and Ozgur Yilmaz ~ Dear Dugan, Hope you had a good summer. We write to follow up on one of the items discussed at the last board meeting – board membership terms. As we are reviewing the terms of the current PIMS Board members, we wanted to confirm that you will be continuing to represent SFU on the PIMS Board. We would be delighted to have you continue to serve on the PIMS Board. Please let us know. As always, thank you for your contributions to PIMS. With best wishes,