---
# System prepended metadata

title: RFP Process and Rounds
tags: [Request For Proposal]

---

---
title: RFP Process and Rounds
tags: Request For Proposal
---

# RFP Process and Rounds
This is a temporary process and a work in progress. The goal is to get a simple process that will work going into the July cycle and can be iterated on every cycle. 
- Replaces the current compensation track model. 
- Starts in the last week of every cycle.
- This first one will start with the selection round starting EOD Wednesday the 6th

**Current monthly budget for RFPs $120,000**
Max 70,000 DAI – approximately $70,000
Max 12,500 HAUS – approximately $50,000 in June TWAP HAUS price
## Overview
This process is broken into several rounds and timeboxed to one week
* Open Submission round (anytime during the cycle)
    * Importance Survey (Start)
    * RFP Submissions
    * Bid Submissions
* Collate (final day of open submissions)
* Day 1 Selection Round
* Day 2 Negotiation Round
* Day 3 Ratification Round
### Open Submissions Round
#### Importance Survey
A new importance survey will go out to help inform the submission process. The results of this survey can be used to inform RFPs and strengthen the bids.
##### RFP submissions
* Any member can submit a RFP, it should follow the template here and state which objectives from the importance survey the RFP tries to address.
* RFPs are submitted to the forum and should follow the template
* add a RFP number (ex. RFP001)
* Discussion can happen on the forum, members/bidders can request clarifications or changes.
* A RFP must have 2 hearts from members to be considered valid.
#### Bid Submissions
* A bid can be submitted at any time as a reply to the OP RFP.
* A bid should address the Submission Requirements section of the RFP
* A bid should have 2 hearts from members to be considered valid
#### Collate 
RFPs and Bids moved to github issues
### Selection Round
Token weighted choice, this is done off chain, initially just with a google form and a list of open bids. Each member gets 100 points to allocate
* 1 day open ranking period
* Results are normalized with members shares
* Evaluate on importance to the DAO and ROI vs budget requested
* Can not do the same number of points on multiple projects (ties are not what we are going for)
### Negotiation Round
Time boxed period to smooth out any edge cases.
* The top ranked bids that fit inside the budget are prioritized to move to on chain ratification.
* Successful bids can negotiate with each other if there is overlap or shared resources
* If there is a bid that pushes the total over the budget then in this period is where the bidder can negotiate with the winners or lower it’s ask to make it in the budget. 
* Budgets on the winning RFPs can only stay the same or go down through negotiations.
* In the case of gridlock on the proposal, the bid is closed  and the budget is forwarded to next month 
### Ratification Round
Winning bids are moved to on-chain ratification and funds are dispersed.  
* proposal is required to pass as the ranking and negotiations was done off chain
* All remaining bids are closed. 
    * They can be reassessed and reopened by a current member in the next round if wanted.  



## Notes, future ideas and possible concerns
### Future RFP Rounds
DAO emits an RFP for each of the categories as selected in the importance survey for the cycle 
Every RFP potentially fits in a category of similar objectives (see below)
### RFP Categories 
Potential categories and example survey ranking from the 3-6mo attention survey

**Software** 54% $55064
Ship DAOhaus V3
Ensure DAOhaus v2 runs smoothly

**Ecosystem**  12% $3,847
Strengthen our developer ecosystem
Build partnerships with external organizations
Incubate new DAOs

**Strategy** 14% $4,526
Set up DAOhaus governance for success
Ensure DAO operations run smoothly
Determine high level DAOhaus strategy

**People** 9% $3,039
Strengthen DAOhaus brand and awareness
Strengthen our user community
Contribute to DAO public goods

**Funds** 11% $3,524
Expand our current funding
Maintain our current funds

#### Bidding round
* Concerns: What if 2 proposals overlap with each other or try to solve the same problem? Which has authority? 

#### Selection
* Concerns: general overhead on collating bids and creating a way to vote
Getting multiple projects with the exact same score (does not help ranking to have ties)
Could this be done onchin through a minion/bolton, might be able to avoid the ratification step?

#### Negotiations
* Concerns: Who does this negotiation? Who formulates the final list?
(or maybe it should be put into an open bounty fund?)
Swap lower down

#### General Concerns:
- Let's say DAOhaus gets funds - right of first refusal goes to Proposals that were denied due to budget concerns.
    - prorated. 

- Writers are rarely paid on salary - put pay on bounties. 

Clear & Fair
- Whats the grounding for an RFP (where does it come from?)
- What's the approval process 
- What's the negotiation process
- What's the finalization process

Keep it simple
- Complexity provides a vector of attack
- Council of top 3 Shareholders

Rounds & Adjustments
- Adjusting commitment down
- If 2 proposals cover same domain?
- if budget changes

## Acknowledgements 
UI369 and Spencer
